Administrative Assistant

Administrative Assistant

University Counsel

TLB - Time Limited - Benefits

Full-Time

N/A - Time Limited

37.5

Monday, Tuesday, Wednesday, Thursday, Friday

Mon-Thu 8am-5pm/Fri 8am-12:30pm

Coastal Carolina University is currently accepting applications for the following full-time time-limited position: Administrative Assistant in University Counsel.

The Administrative Assistant provides general and legal administrative support to the attorneys in the Office of University Counsel and University Compliance.

How to Apply: Interested candidates may apply online at https://jobs.coastal.edu/postings/122835. Applicants must submit a cover letter, resume and contact information for three (3) professional references. Review of applications will begin immediately and continue until position is filled.

Required Qualifications: A high school diploma and relevant experience in business management, public administration, or administrative services using Microsoft 365 and AI-enabled productivity tools or a bachelor’s degree may be substituted for the required work experience.
Preferred Qualifications: Associates degree or higher preferred. Previous experience working with governmental agencies is preferred. Experience with Jaggaer Contract Management software is preferred. Experience with LegalFiles is preferred.

Duties include, but are not limited to:· Facilitate and provide legal administrative activities for the attorneys of the Office of University Counsel, including but not limited to intake and processing of legal documents served on the University like subpoenas, notices, discovery requests, or document production requests under the supervision of attorneys; intake and processing of FOIA requests under the supervision of the FOIA Officer; all other legal administrative support as assigned. Provide administrative support in case management platform and document management systems, including but not limited to LegalFiles and Microsoft 365.· Provide administrative and detail-oriented data entry support to the University contract administrator in both the electronic contract management platform and in any manual paper system, including but not limited to Jaggear Contract Management and DocuSign.· Develop and implement prompts and automated workflows with Microsoft 365 Copilot, Copilot Studio, Microsoft Agents, or comparable AI-enabled productivity tools. Develop effective prompts, automate workflows, critically assess AI-generated outputs, and apply AI technologies responsibly to enhance organizational effectiveness in contract management and document requests and production.

Time Limited position with benefits. (NS01509P/TL5864) Normal work hours are Monday through Thursday, 8:00 a.m. to 5:00 p.m. and Friday 8:00 a.m. to 12:30 p.m. Must be flexible to meet the special scheduling needs of the university.

Coastal Carolina University is a public comprehensive liberal arts institution located in Conway, South Carolina, just nine miles from the Atlantic coastal resort city of Myrtle Beach. Coastal Carolina University enrolls over 12,000 students from 48 states and 53 nations. The University is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award the baccalaureate and master’s degrees of national and/or regional significance in the arts and sciences, business, humanities, education, and health and human services, a specialist degree in instructional technology, and PhD degrees in marine science: coastal and marine systems science and education sciences.

The University provides equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, citizenship status, national origin, or because an employee or applicant for employment is an individual with a disability or a disabled veteran, an Armed Forces service medal veteran, a recently separated veteran, or an active-duty wartime or campaign badge veteran, or other “protected veteran,” as defined by law. Coastal Carolina University is an EO/AA employer.

A high school diploma and relevant experience in business management, public administration, or administrative services using Microsoft 365 and AI-enabled productivity tools or a bachelor’s degree may be substituted for the required work experience.

Associates degree or higher preferred. Previous experience working with governmental agencies is preferred. Experience with Jaggaer Contract Management software is preferred. Experience with LegalFiles is preferred.

Exceptional organizational skills, time management skills, research skills, and analytical skills; strong attention to detail; the ability to handle multiple projects simultaneously while meeting deadlines; strong oral and written communication skills; ability to handle sensitive and confidential information following relevant legal professional standards; proficiency in the use of the Microsoft 365 suite of products and demonstrated ability to become proficient in other contract management and legal services platforms.

No

No

Occasional travel and irregular hours. Analytical and problem solving, the person in this position must be able to gather and classify documents and manage contracts and legal files. The person in this position must exercise a high level of confidentiality related to attorney privileged or work product information. The person in this position must be able to understand the direction and adhere to procedures for contract management and legal file processing and maintenance. The person in this position must exercise resilience and adapt will in the face of workplace stressors such as competing priorities and deadlines, complaints and confidentiality of information.

NS01509P

1

11/23/2026

06/30/2027

10/14/2026

Yes

https://jobs.coastal.edu/postings/122835