University Events Assistant
- Employer
- Colgate University
- Location
- Hamilton, NY
View more categoriesView less categories
- Employment Type
- Part Time
- Institution Type
- Four-Year Institution
Job Details
Casual Wage
Position Title:University Events Assistant
Full Time/Part Time:Part Time
Division:Office of University Communications
Department:University Events
Hiring Wage/Salary Range:$19.00 - $21.00 / hour
Accountabilities:The University Events Assistant provides administrative and operational support for the registration management, and execution of more than 45 special events annually. Available for both the Fall and Spring semesters, this role involves regular on-site work in the University Events Office to assist with routine communications, document preparation, and event logistics. Schedule details include up to 25 hours per week during standard business hours (8:30 a.m. – 5:00 p.m.), arranged in consultation with the University Events Director, with mandatory evening and weekend hours required to support live event coverage.Key responsibilities include:
- Administrative Support & Data Management: Handle daily office tasks including email and phone correspondence, internet research, document copying, proofreading, and event collateral creation. Maintain accurate event registration data and track event logistics using tools such as Raiser’s Edge, NXT, and Google Workspace.
- On-Site Event Operations: Staff major campus traditions and ceremonies including Commencement, Reunion, Homecoming, Family Weekend, Arts, Creativity, and Innovation Weekend, dedication ceremonies, and receptions.
- Event Logistics & Guest Services: Assist with event setup and staging, greet guests, distribute nametags, operate golf carts for guest shuttles, and liaise with vendors on event days.
The ideal candidate possesses strong interpersonal skills and a genuine interest in event planning. They must be comfortable interfacing with a wide range of campus stakeholders including alumni, parents, and community members while balancing multiple daily priorities with accuracy and confidentiality.Qualifications:
- Exceptional verbal and written communication skills with strong phone and email etiquette.
- Sharp attention to detail, accuracy, and efficient time-management skills.
- Demonstrated ability to manage multiple tasks simultaneously.
- Collaborative mindset with an eagerness to share creative ideas and participate in team brainstorming.
- Demonstrated interest in event planning and management.
- Strict commitment to discretion and maintaining confidential information
Must be able to lift 50 lbs with or without assistance.
Requisition Number:2026CW039Posting
Temporary:Yes
Work Schedule:Up to 25 hours per week from January, 2027 through June, 2027.
10/13/2026
Open Until Filled:Yes
EEO Statement:The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of skills and experience, capacity to do the job, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws.
Clery Act:CAMPUS CRIME REPORTING AND STATISTICS
The Department of Campus Safety will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance. Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at cusafety@colgate.edu.
Organization
Colgate is a nationally recognized liberal arts college set on a beautiful campus in central New York.
Some 2,900 undergraduates are enrolled in 54 programs, taking advantage of the university's award-winning curriculum, off-campus study program, and numerous research opportunities.
Students enjoy small class sizes taught by expert faculty members -- not teaching assistants.
The university’s strategic plan offers a blueprint for turning today’s students into tomorrow’s leaders, joining the scores of alumni already playing major roles in a variety of fields. The Center for Career Services is a key player as students make this transition.
Colgate hums with activity. It is a place where the arts thrive. Student-athletes compete at the very highest level of NCAA Division I sports. There are dozens of club and intramural sports programs, and the college’s outdoor education program is second to none.
Above all, Colgate is about academic excellence. It is a tradition forged in 1819 and honed through the years by each class of select students.
Colgate University is a highly selective residential liberal arts institution distinguished by academic excellence and interdisciplinary inquiry. Located on a beautiful campus in upstate New York, Colgate takes pride in the active engagement of its students, staff, and faculty in local, national, and global communities. At Colgate, we feel that a diverse and inclusive community is a cornerstone of educational excellence.
Colgate University is a highly selective residential liberal arts institution distinguished by academic excellence and interdisciplinary inquiry. Located on a beautiful campus in upstate New York, Colgate takes pride in the active engagement of its students, staff, and faculty in local, national, and global communities. At Colgate, we feel that a diverse and inclusive community is a cornerstone of educational excellence.
The Office of Equity and Diversity at Colgate is charged with fostering a diverse and collaborative community by increasing understanding, respect and inclusion. It is the mission of the office to support campus diversity initiatives with the goal of increasing understanding, respect and inclusion, and to ensure compliance with policies relating to affirmative action, discrimination, and harassment. The university’s strong commitment to equal opportunity and inclusivity is clearly articulated in the diversity mission statement found here. The university strives to provide an environment where everyone in our community can learn about, appreciate, and celebrate our diverse cultures and gain understanding, knowledge and skills to be engaged citizens locally as well as globally.
Colgate University fully subscribes to all federal and state civil rights laws banning discrimination in private institutions of higher education. Colgate will not discriminate against any student, employee or applicant for employment because of race, color, sex, pregnancy, religion, creed, national origin (including ancestry), citizenship status, physical or mental disability, age, marital status, sexual orientation, veteran or military status (including special disabled veteran, Vietnam-era veteran, or recently separated veteran), predisposing genetic characteristics, domestic violence victim status, or any other protected category under applicable local, state or federal law, including protections for those opposing discrimination or participating in any complaint process at the Equal Employment Opportunity Commission or other human rights agencies. This nondiscrimination policy covers both employment and access to educational opportunities. It is the policy of the university to provide equal opportunity in employment and not to discriminate against any individuals with disabilities who are qualified for employment in the positions for which they apply. Reasonable accommodations will be provided in accordance with applicable laws and regulations.
Get job alerts
Create a job alert and receive personalized job recommendations straight to your inbox.
Create alert