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Administrative Assistant Senior

Employer
Metropolitan Community College-Kansas City
Location
Administrative Center - Broadway Plaza, MO, MO
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Employment Type
Full Time
Institution Type
Community College
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Job Details

About MCC

Metropolitan Community College is the oldest public institution of higher learning in Kansas City, Missouri, founded in 1915 as the Kansas City Polytechnic Institute. The Junior College of Kansas City, as it was known starting in 1919, was one of the first schools in the country to award an associate degree. Today, MCC offers 125 associate degree and certificate programs.

Metropolitan Community College comprises five campuses on the Missouri side of the Greater Kansas City area 47 major buildings and about 550 acres in all: MCC-Blue River, located in Independence, Missouri; MCC-Longview located in Lee's Summit, Missouri, MCC-Maple Woods located in the Northland of Kansas City, Missouri; MCC-Online and MCC-Penn Valley, located in Midtown Kansas City, Missouri.

MCC is accredited by the Higher Learning Commission. In addition, several programs have specific accreditations as well.

***MCC does not provide employer-paid sponsorships.

Job Summary

Incumbents provide medium complex and non-routine administrative support for an assigned department or supervisor.

Essential Functions

  • Performs customer service duties to include providing information and responding to questions/inquiries regarding department policies/procedures via phone, email, or in person; Greets and directs visitors, students, or staff to appropriate personnel or department
  • Assists with department programs and projects; work may involve assisting with interviewing new hires, program instructors, and other staff; assist in creating training plans and procedures and assist with training new colleagues in various processes; negotiating contracts; scheduling and coordinating appointments, classes, meetings, activities, or events; maintains calendars, prepares meeting agendas and transcribes meeting minutes; setting up rooms; planning events, to include contacting vendors, program participants, and the media; sending invites; proctoring exams; making recommendations to ensure operational efficiency; and assisting with departmental operations as needed
  • Prepares, edits, proofreads, sorts, processes, maintains, and/or distributes correspondence, reports, rosters, forms, files, booklets, time sheets, packets, personnel paperwork, work orders, or other documents; work may involve researching and compiling information; performing basic quantitative and qualitative data analysis; maintaining and updating department databases and tracking systems; and utilizing and updating department systems or databases
  • Prepares, tracks, sorts, reviews, processes, and/or reconciles various records, invoices, requisitions, bills, check requests, deposits, accounts, reimbursements, travel requests and vouchers, applications, or forms
  • Performs office duties to include monitoring inventory; ensuring adequate availability of supplies and materials; ordering supplies; troubleshooting basic tech issues; sorting and distributing mail; and maintaining and updating departmental websites
  • Coordinates assignments of and schedules part-time and temporary staff; work may involve prioritizing and assigning work, and monitoring performance
  • Plans and implements events, to include preparing promotional and other materials; managing enrollment processes; coordinating with event participants, vendors, media and other parties; and performing other operations related to planning and organizing vents/operations/programs
  • Assists in creating and carrying out enrollment marketing initiatives through campus technology and social media
  • Coordinates with internal and/or external personnel, departments, and agencies to communicate information, respond to requests, serve as a liaison, aid, and facilitate departmental operations
  • Member of MCC Cares & Behavioral Intervention Team for Campus – assigns MCC Cares cases
  • Perform other duties as assigned
    • Qualifications, Knowledge, Skills, Abilities and Physical Requirements

    Minimum Qualifications:

  • High School Diploma OR G.E.D.
  • Two (2) years of experience in clerical/administrative support, or related area

    • Knowledge, Skills and Abilities:
  • Knowledge of customer service principles
  • Knowledge of computers and related software applications
  • Knowledge of recordkeeping principles
  • Knowledge of filing principles and practices
  • Knowledge of modern office procedures, methods, and equipment
  • Knowledge of event planning
  • Knowledge of English language, grammar, and punctuation
  • Skilled in prioritizing and assigning work
  • Skilled in using a computer and related software applications
  • Skilled in providing customer service
  • Skilled in proofreading and editing documents
  • Skilled in utilizing modern office equipment
  • Skilled in typing and data entry
  • Skilled in planning events and activities
  • Skilled in maintaining inventory
  • Skilled in maintaining records and files
  • Skilled in utilizing communication and interpersonal skills as applied to interactions with coworkers, supervisor, the general public, and others sufficient to exchange or convey information.

    • Physical Requirements
    Positions in this class typically require grasping, hearing, keyboarding, reaching, repetitive motion, standing, talking, visual acuity, and walking. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Walking and standing are required only occasionally. Supplemental Information

    EEO Statement:
    Metropolitan Community College is an Equal Employment Opportunity employer that prohibits discrimination or harassment of any person based on race, color, religion, sex, sexual orientation, gender identity, age, birth, ancestry, national origin, or disability. EOE/M/F/Vets/Disabled
    Accommodations:
    MCC is committed to the full inclusion of all qualified individuals. As part of this commitment, MCC will ensure that persons with disabilities are provided with reasonable accommodations in all aspects of employment, including the application process. To request an accommodation and/or a copy of the Americans with Disabilities Act applicant procedures, please contact the Office of Human Resources.

    Organization

    Long before Kansas City looked the way it does today, a group of people believed the region needed a place where anyone could get an education that led somewhere. That belief became Kansas City Polytechnic Institute in 1915, and a few years later, the Junior College of Kansas City, one of the first schools in the country to award an associate degree. Over a century later, that same idea still drives the institution known today as Metropolitan Community College.

    MCC is the oldest public institution of higher learning in Kansas City, Missouri, and that history isn't just a footnote. It's the foundation for a mission that hasn't changed: open doors, build skills, and help people move forward, whether that means a first degree, a career change, or a new trade learned close to home. Today, MCC offers 125 associate degree and certificate programs across five campuses on the Missouri side of the Kansas City area: Blue River, Longview, Maple Woods, Penn Valley, and MCC-Online, spanning 47 buildings and roughly 550 acres.

    But campuses and buildings only tell part of the story. What makes MCC matter is the people inside them, faculty who show up for students navigating school alongside jobs and families, staff who help someone find their footing, and colleagues who understand that this work changes the trajectory of a life. MCC is accredited by the Higher Learning Commission, and several of its programs carry additional specialized accreditation, a reflection of a place that takes its responsibility to students seriously without losing sight of why the work exists in the first place.

    For more than a hundred years, MCC has been part of how Kansas City grows and moves forward. The next chapter is being written now, by the people who choose to build their careers here. There's a place in that story for you.

    Company info
    Website
    Telephone
    8166041234
    Location
    3200 Broadway Blvd
     Kansas City
    MO
    64111
    United States
    Apply on website
    Send job
    Apply on website

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