Administrative Support Coordinator II

Administrative Support Coordinator II

Job No: 562940
Work Type: Staff
Locations: Southern California: San Diego
Categories: Bargaining Unit: Unit 7 - CSUEU - Clerical and Administrative Support Services, Job Search Category/Discipline: Administrative, Appointment Type: Probationary, Time Basis: Full Time, Workplace Type (Exclude Inst Fac): Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Position Summary

Are you an organized administrative professional who might enjoy coordinating complex processes and supporting the day-to-day operations of an academic department? San Diego State University's Department of Anthropology is seeking an Administrative Support Coordinator II to provide comprehensive administrative coordination for academic personnel, curriculum and scheduling, financial activities, graduate program operations, and departmental business functions and events.

Working closely with the Department Chair, faculty, staff, students, the College of Arts and Letters, the Dean's Office, and central university units, this position manages documentation, timelines, records, communications, and established administrative processes. The role requires sound judgment, discretion, attention to detail, interpersonal skills, and the ability to interpret and apply university and CSU policies while coordinating multiple priorities and deadlines.

The Administrative Support Coordinator II also serves as an important point of contact for the department's graduate program, supporting prospective, incoming, and continuing graduate students through admissions, onboarding, orientation, and thesis defense processes. Through reliable administrative coordination and responsive service, this position helps sustain the department's academic programs and supports the College's commitment to intellectual inquiry, cultural understanding, and student success.

Key Responsibilities

Academic Personnel: Coordinate recruitment, appointments, reappointments, evaluations, review cycles, and related documentation for faculty, lecturers, and academic student employees.

Curriculum and Scheduling: Coordinate course scheduling, instructional planning, curriculum updates, course and program proposals, academic reporting, and faculty workload records.

Financial Coordination: Process and track purchasing, reimbursements, travel, honoraria, expenditures, expense reports, and other financial activities while monitoring departmental budgets and supporting compliance with university policies.

Personnel Administration: Coordinate onboarding, personnel documentation, payroll and time-reporting processes, personnel records, and employment-related transactions for faculty, lecturers, teaching associates, graduate assistants, and student employees.

Graduate Programs: Serve as an administrative point of contact for graduate students and coordinate admissions, onboarding, orientation, records, thesis defense logistics, and related program information.

Department Operations: Provide administrative support to the Department Chair and departmental governance activities, including calendar coordination, meeting preparation, minutes, correspondence, committee support, and department event planning, such as commencement.

Office Coordination: Coordinate departmental facilities, space, equipment, inventory, records, communications, and support for department-affiliated student and community organizations.

Why Join Us?

Academic Impact: Support the administrative processes that help faculty teach, students learn, and academic programs operate effectively.

Graduate Support: Work directly with prospective and continuing graduate students through important admissions, onboarding, and degree-related processes.

Cross-Campus Collaboration: Build working relationships with faculty, staff, students, the College of Arts and Letters, the Dean's Office, shared services partners, and central university units.

Professional Expertise: Apply and expand your knowledge of academic personnel processes, university procedures, budgeting, records management, and administrative systems.

Mission-Driven Work: Contribute to a department and college committed to cultural understanding, critical inquiry, civic engagement, and inclusive academic excellence.

As part of the California State University (CSU) system, San Diego State University helps power one of the largest and most impactful public university systems in the nation. See what it's like to work at the CSU—watch our video and imagine your future here: Working at the CSU.

Position Information

• Full-time, benefits eligible, permanent/probationary position.
• Position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• This position is eligible for telecommuting up to one day per week, following a training period during which on-site presence is required.

Department Summary

The College of Arts and Letters (CAL) is dedicated to advancing the study of human expression, culture, language, history, governance, and creative practice. Through innovative teaching, research, and community engagement, the College prepares students to think critically, communicate effectively, and engage responsibly in a complex global society.

CAL supports a wide range of academic departments, interdisciplinary programs, centers, and initiatives that foster intellectual inquiry, cultural understanding, civic engagement, and ethical leadership. The College is committed to inclusive excellence, academic rigor, and collaborative partnerships that connect scholarship to public life.

For more information regarding the Department of Anthropology, click here.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/ vocational program, or their equivalents combined with several years of related office work experience.

Key Qualifications

Extensive experience using Microsoft Word and Excel.

Experience providing lead direction and coordinating administrative support functions for a group or department is preferred.

Experience working with diverse student populations in a university setting is preferred.

Experience managing and monitoring budgets is preferred.

Experience working within a complex institution or organization is preferred.

Experience handling confidential and sensitive matters is preferred.

Experience using OnBase, Banner, PeopleSoft, and Canva is preferred.

Compensation and Benefits

San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth.

Compensation:
Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department's budget and equity guidelines.

Initial step placement is not expected to exceed Step 1 ($4,367 per month)

Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement.

CSU Classification Salary Range: $4,367 - $6,362 per month (Step 1 – Step 20).

Future increases, including step advancements, are subject to contract negotiations.

Full Benefits Package Includes:

Generous Time Off: 15 paid holidays, vacation, and sick leave.

Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.

Health Coverage: Medical, dental, and vision options at low or no cost.

Education Support: CSU tuition fee waiver for employees and eligible dependents.

Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.

Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.

Our benefits are a significant part of total compensation. Learn more at the SDSU Benefits Overview.

SDSU Values

At SDSU, our diversity gives us power and benefits every single member of our community.  Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment.  We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. 

SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. 

Equal Opportunity and Excellence in Education and Employment

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. 

SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Supplemental Information

Apply by October 27, 2026 to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. 

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. 

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended.  Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant's current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here.

Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Griffin Cassell at gacassell@sdsu.edu.

 

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To apply, visit https://careers.sdsu.edu/en-us/job/562940







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