Accountant II

Job Title: Accountant II
Location: Georgia Gwinnett College
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 304489
About Us

Since our founding in 2005, Georgia Gwinnett College (GGC) has been dedicated to providing an exceptional educational experience to our students. At GGC, we believe that our students' success is our success, and we are committed to creating a culture that supports and uplifts them throughout their academic journey.

As a member of our faculty or staff, you will become part of a dedicated and passionate community of educators and professionals. Together, we work towards a common goal of empowering our students to achieve their full potential, both academically and personally. We take pride in our student body, which represents a multitude of backgrounds, perspectives, and experiences. Whether you are involved in teaching or providing essential services, your contribution will make a significant impact on the lives of our students and the broader community.

In addition to our commitment to student success, we also value the well-being and professional growth of our employees. We offer a comprehensive benefits package, designed to support the needs of our faculty and staff. From competitive compensation to health and wellness programs, and professional development opportunities to work-life balance initiatives, we strive to create an environment where everyone can thrive and feel valued.

Located in the thriving community of Gwinnett County, GGC offers a rich cultural and social landscape that enhances the overall college experience. Our backdrop is a beautiful, modern 260-acre campus located just 30 miles northeast of downtown Atlanta. Our students and employees benefit from the close proximity to various local amenities, including shopping, dining, entertainment, and outdoor recreational opportunities. This vibrant community serves as an extension of our campus, providing a stimulating environment for personal and professional growth.

Join GGC and become part of a dynamic team that plays a pivotal role in shaping the lives and celebrating the achievements of our students. Together, let's make a positive impact and empower the next generation of leaders.

Job Summary

The Accountant II, Travel and Expense is responsible for the accurate and timely review, processing, and reconciliation of employee travel expenses, institutional reimbursements, and related disbursements. Reporting to the Director of Daily Financial Operations, the position serves as a primary campus resource for travel and expense policies, procedures, training, and compliance. The position also supports accounts payable operations, account reconciliations, journal entries, payment processing, and annual reporting requirements.

Responsibilities

• Review and process travel authorizations, expense reports, cash advances, and reimbursement requests for faculty, staff, students, non-employees, and other authorized travelers.
• Evaluate travel and expense transactions for accuracy, appropriate documentation, reasonableness, funding availability, and compliance with applicable GGC, Board of Regents, state, and federal requirements.
• Serve as a primary campus resource for travel and expense policies, procedures, and system-related questions. Develop and deliver training, guidance, and reference materials for employees and departments involved in travel and expense transactions.
• Perform monthly reconciliations of cash advance, travel, expense, and other assigned accounts; research variances and prepare necessary journal entries.
• Assist with scheduled and special payment cycles, including check, ACH, EFT, and other authorized payment methods. Support full-cycle accounts payable processing, including the review and processing of vendor invoices and payment requests.
• Monitor outstanding cash advances and unresolved travel or expense transactions, communicating with employees and departments to ensure timely resolution. Research and resolve discrepancies involving expense reports, reimbursements, invoices, payment requests, and supporting documentation.Assist with annual 1099 reporting and related compliance activities.
• Identify opportunities to improve travel, expense, and accounts payable processes, controls, training, and customer service. Exercise independent judgment within established policies and procedures and escalate exceptions or higher-risk transactions as appropriate.
• Maintain complete and accurate records in accordance with institutional record-retention requirements.
• Perform other duties consistent with the scope and level of the position.

Required Qualifications

• 2 Year / Associate's degree in accounting, finance or related field.
• 3 or more years of experience in accounting, accounts payable, travel and expense administration, financial operations, or a related area.

Preferred Qualifications

• Experience from a higher education, government or non-profit setting
• Experience with enterprise financial, travel, expense, or accounts payable systems
• Experience with PeopleSoft, Workday, or a comparable ERP system
• Experience in higher education, government, or another regulated environment
• Knowledge of state travel requirements or public-sector disbursement practices

Proposed Salary

45,300 - 56,600

Salary offer will be dependent on candidate's experience and qualifications, internal equity considerations, budget availability, and salary administration guidelines.

Knowledge, Skills, & Abilities

• Proficiency with Microsoft Excel and the ability to analyze, reconcile, and communicate financial information
• Ability to learn and effectively use enterprise financial systems, workflow tools, and electronic document-management systems
• Ability to interpret and apply complex policies consistently
• Ability to identify exceptions, discrepancies, and potential control concerns
• Strong written and verbal communication skills, including the ability to explain requirements to nonfinancial audiences
• Strong organizational and time-management skills with the ability to manage multiple deadlines and transaction volumes
• Strong customer-service orientation and the ability to handle sensitive or difficult transactions professionally
• Proficiency with Microsoft Excel and the ability to analyze, reconcile, and communicate financial information
• Ability to learn and effectively use enterprise financial systems, workflow tools, and electronic document-management systems
• Ability to interpret and apply complex policies consistently
• Ability to identify exceptions, discrepancies, and potential control concerns
• Strong written and verbal communication skills, including the ability to explain requirements to nonfinancial audiences
• Strong organizational and time-management skills with the ability to manage multiple deadlines and transaction volumes
• Strong customer-service orientation and the ability to handle sensitive or difficult transactions professionally

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Gwinnett College (GGC). Eligibility of employment is determined by GGC in its sole discretion, and includes but is not limited to confirmation of credentials and employment history reflected in your application materials; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Offers are subject to the applicable federal laws, state laws, statutes, rules and regulations of this institution, and to the bylaws and policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Georgia Gwinnett College is an equal employment, equal access, and equal opportunity employer. It is the policy of Georgia Gwinnett College to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50).

For individuals requiring disability-related accommodations for participation in any event including the application, interview process, or to obtain print materials in an alternative format, please contact HR at (678) 407.5746 or email hr@ggc.edu.

Background Check

• Position of Trust + Education & Credit

Other Information

Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Georgia is an open records state.