Sales and Service Analyst

Employer: University of California, Los Angeles
Location: Los Angeles, CA

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Employment Type: Full Time
Institution Type: Four-Year Institution

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Job Details
Organization

Department Summary

The caliber of our faculty, staff, and student dentists helps foster a dynamic environment, focused towards the future. Along with our passion and dedication to be among the best in the world, UCLA Dentistry is truly unique. As part of a world-renowned research university, combined with excellent educational programs and clinic training, we believe this is where leaders are made.
Position Summary

The Sales and Service Analyst provides administrative and financial support for the UCLA School of Dentistry's Sales and Service activities, including Continuing Education (CE) and Extension programs.

The finance portion manages the financial activities associated with Sales and Service programs, including preparation and maintenance of UCLA Sales and Service Rate Worksheets, coordination of required approvals, collaboration with campus accounting on markup and overhead requirements, monitoring revenue and expenses, reconciliation, reporting, and financial analysis. The CE portion of the position coordinates course registration and participant services, course preparation and logistics, course records, materials and supplies, and communications with enrollees, faculty, instructors, vendors, and staff.

The position requires strong organization, accuracy, customer service, financial aptitude, and the ability to manage multiple activities and deadlines independently while working within University policies and procedures.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications

Demonstrated ability to manage administrative and financial responsibilities simultaneously, prioritize competing assignments, and meet established deadlines. (Required)

Strong organizational, analytical, and problem-solving skills, with demonstrated attention to detail, accuracy, and sound judgment. (Required)

Demonstrated mathematical, accounting, and budgeting skills sufficient to review revenue and expenses, perform reconciliations, identify discrepancies, and analyze financial activity. (Required)

Proficiency with Microsoft Office applications, particularly Excel, for financial analysis, reconciliation, reporting, tracking, and data management. (Required)

Demonstrated ability to learn, interpret, and apply policies, procedures, guidelines, and financial requirements. (Required)

Strong written, verbal, and interpersonal communication skills, with the ability to communicate effectively and professionally with faculty, staff, participants, vendors, and University administrative offices. (Required)

Demonstrated customer service skills and the ability to respond tactfully to inquiries, resolve registration and payment issues, and support course-related activities. (Required)

Ability to work independently, maintain accurate records, perform detailed data entry and financial transactions, and handle confidential or sensitive information with discretion. (Required)

Ability to manage multiple projects and assignments concurrently and work occasional evenings and/or weekends to support Continuing Education courses. (Required)

Knowledge of UCLA or University of California financial policies, accounting practices, administrative procedures, and Continuing Education program operations. (Preferred)

Experience with UCLA financial systems and reporting tools, including University ledger reconciliation and financial report preparation. (Preferred)

Experience administering Sales and Service activities, rate calculations, and the UCLA Sales and Service Rate Worksheet, including rate development, markup, overhead, and approval requirements; experience in an academic, higher education, healthcare, or similarly complex environment. (Preferred)

Education, Licenses, Certifications & Personal Affiliations

Bachelor's Degree Bachelor's degree in business administration, accounting, finance, public administration, or a related field and/or equivalent combination of education and experience. (Preferred)

Special Conditions for Employment

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

COVID and Flu Vaccinations: The position is subject to providing evidence of inoculation.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

Schedule

8:00 a.m. to 5:00 p.m.
Union/Policy Covered

CX-Clerical & Allied Services
Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Financial%20Services%20Analyst%202%20CX%20(41266653)

Working at University of California, Los Angeles

UCLA is a public research university located in the Westwood neighborhood of Los Angeles, California. It was founded in 1919 and is the second oldest of the ten campuses affiliated with the University of California system. UCLA offers over 300 undergraduate and graduate degree programs in a wide range of disciplines and enrolls about 26,000 undergraduate and about 12,000 graduate students from the United States and around the world every year.

UCLA features the College of Letters and Science, seven general campus professional schools, and four professional schools for the health sciences. The UCLA College of Letters and Science has 34 academic departments and 900 faculty, and houses the majority of UCLA's 129 undergraduate majors as well as the students in the Graduate Division of Letters and Sciences. The UCLA College Honors Program is also housed in the College. The College of Letters and Science's programs are divided into five academic divisions: humanities, social sciences, life sciences, physical sciences, and the International Institute. UCLA also offers certificate programs, undergraduate degree-credit and continuing education credits for non-full-time students through its UCLA Extension education program.

The 2010 edition of U.S. News & World Report ranked UCLA as the 24th best university in the nation and 32nd best in the world. In the 2007 edition of U.S. News and World Report, UCLA Medical Center was ranked best in the West, as well as one of the top 3 hospitals in the United States alongside Mayo Clinic, Cleveland Clinic, Massachusetts General Hospital, and Johns Hopkins Hospital. In 15 of the 16 medical specialty areas examined, UCLA Medical Center ranked in the top 20.

The campus' location in Los Angeles makes excursions to local museums, theaters, or other entertainment venues relatively quick and easy.