Administrative Assistant I

Administrative Assistant I

Job No: 541625
Work Type: Full Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible
Department: 11230000 - RE-AI AND INFORMATICS (AIIRI)

Job Description
Classification Title:

Administrative Assistant I

Classification Minimum Requirements:

High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.

Job Description:

Daily operations support through: fiscal processing, assist with director and assistant director travel booking and processing reimbursement, manage AIIRI email and inquiries made through website form, phone, supply inventory and ordering, maintain office filing systems, interacting with vendors and or service providers for space or service contracts, space maintenance, greeting/guiding visitors to the space, lecture room and conference room calendar management.
Assist in event coordination. From space reservations, catering coordination, drafting and assist in editing email, newsletters, and event advertisements, guest travel scheduling/booking, and processing reimbursements.
Other special projects as needed by AIIRI Administrative Assistant III or AIIRI Director.

Expected Salary:

Commensurate with Education and Experience.

Required Qualifications:

High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.

Preferred:

Preferred Experience with UF financial systems and PeopleSoft.
Strong knowledge of MS-Office, particularly Word, Excel, and Power Point.
Strong communication skills both written and oral.
Able to build strong working relationships with others.

Special Instructions to Applicants: • In order to be considered, applicants must provide a cover letter, resume, and list of professional references. • Application must be submitted by 11:55 p.m. (ET) of the posting end date. • This is not a remote position and is located on the University of Florida main campus in Gainesville, FL. • A criminal background check is required.

This position is eligible for Veteran's preference. If you are claiming Veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Health Assessment Required: No

 

Applications Close: 13 October 2026

To apply, visit https://explore.jobs.ufl.edu/en-us/job/541625

Our Commitment:
The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.









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