Accounting Manager, Auxiliary

• Supervise staff in the payment and reconciliation of invoices, to ensure the accuracy and timely payment of invoices and that invoice payments are coded to the proper account and department.

• Verify invoice payments are made in the correct amount as stipulated by contractual agreements.

• Oversee purchase order tracking to ensure proper assignment of charges.

• Produce periodic projections for the Aramark Dining Services fiscal year contract expenditures and purchase order renewals.

• Oversee the preparation of the quarterly reconciliation of all deposits and withdrawals to the University One card for both retail and dining points. Prepare reconciliations of Retail Points and Dining Points software system balances to fund balances in Peoplesoft.

• Oversee the preparation, recording, and transmittal of departmental billings to Peoplesoft for multiple Auxiliary Services departments through the PS Journal Upload system and non-departmental billings through the Bursar On-line invoicing system. Departments include Parking & Transportation, Dining Services, Event & Conference Services, University Union Ticket Office, and Auxiliary Operations.

• Supervise staff processing of Auxiliary Services credit card merchant Web systems for revenue collection for the following web services: Auxiliary Operations One card retail and dining points purchases, Parking & Transportation permit purchases and citation payments, and visitor parking proceeds received from Park Mobile.

• Oversee Retail Sales Tax reporting for Art Services and Admissions & Amusement Tax reporting for the University Union Ticket Office through the account liability funds.

• Serve as custodian for the One Card Off Campus Working Fund and the University Union Working Fund. Supervise working fund transactions and preparation of bank reconciliations.

• Review and sign invoices and other business transactions for multiple Auxiliary Services depts.

• Responsible for assisting the Director with the development and maintenance of the accounting policies and procedures for Auxiliary Services revenue and expenses and Aux Services liability fund accounts.

• Serve as assistant to the Director and liaison with external business entities regarding transaction inquiries and business partner accounting issues with entities such as Aramark, Canteen, Coke, Grubhub and Caldwell & Gregory. Also serve as assistant to the Director and liaison with other University accounting areas such as Financial Services and the Bursar regarding accounting issues, accounting processes, and classification of transactions.

• Responsible for assisting the Director with the development and maintenance of the accounting policies and procedures and for the retention and safety of accounting records.

• Ensure business transactions are accounted for in accordance with University, State, and Federal rules and regulations.

• Prepare numerous reconciliations for snack beverage and laundry vendors to ensure commission payments are compliant with contract terms. Prepare meal plan reconciliations to verify revenue between various software systems.

• Supervise semester revenue audits of Aramark under the terms of contractual agreements with the University.

• Assist in the development and implementation of internal auditing programs. Test and document internal accounting controls, the effectiveness of financial policies and procedures, and compliance with standards and guidelines set forth by the University.

• Perform internal control auditing of departmental revenue collections. Report irregularities and recommend corrective actions.

Minimum Qualifications:

• Bachelors Degree.

• Three years of general accounting experience.

Preferred Qualifications:

• Prior supervisory experience, experience with PeopleSoft, Higher education experience.