Administrative Assistant 1

Administrative Assistant 1

Job ID: 301461
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

*   About Us   Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.  Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office.  Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect.  These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location   Augusta University 

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information  

The Medical College of Georgia (MCG) is one of the nation's largest medical schools by class size, with 304 students per class. The MCG educational experience is anchored by the main campus in Augusta, with regional clinical campuses for third- and fourth-year students across the state, and two four-year campuses located in Athens (in partnership with the University of Georgia) and in Savannah (in partnership with Georgia Southern University). MCG's expanding partnerships with physicians and hospitals across Georgia currently provide more than 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to approximately 575 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America's children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide.

Job Summary  

This position serves as the Administrative Assistant to the OBGYN Sub-Specialist Divisions (GYN Oncology, REI, and MFM).

Responsibilities   The responsibilities include, but are not limited to:

Provide administrative, academic and operation support.

Provide administrative, academic and operation support to the OBGYN subspecialist and fellows

Prepare travel authorizations and reimbursements for faculty, fellows, and APPs

Maintain confidential faculty administrative files in a secured location

Maintain/update faculty CV in Augusta University required format

Process leave request

Order the blocking and cancellation of clinics for physicians leave or off campus time

Send notification to proper personnel regarding rescheduling/canceling patients

Place all leave requests on OB/GYN Subspecialist calendar

Generate calendar for the nightly call schedule for OB/GYN Subspecialist in Q-Genda and place call schedules on office message board

Maintain schedules and calendars. Correct any changes and send corrections to proper email groups.

Conference Coordination

Handle incoming/outgoing calls in a professional manner

Record messages accurately in detail to include correct name and telephone number

Receive visitors in courteous and helpful manner

Direct calls and visitors to appropriate personnel/location

Section Chief Support

Maintain very detailed Section Chiefs Outlook calendar and OR calendar

Monitor appointment calendar for conflicts and bring to the attention of the Chiefs

Reminder Chief of scheduled appointments

Assist with handouts, teaching material, posters and abstracts

Maintain travel folders, complete travel requests and expense statements

Answer phone calls, take and deliver detailed messages

Correspond with pharmaceutical reps and guest speakers

Assist with recruitment of any open faculty positions (i.e., coordinating itineraries, candidate travel and expense reimbursements).

Other

Perform all other related duties/tasks as assigned.

Required Qualifications   Educational Requirements

Associate's degree from an accredited college or university in a related field and a minimum of 3 years of progressively responsible experience in administrative support positions OR High School, GED or equivalent from a recognized state or federal accredited organization and 6 years progressively responsible experience in administrative support positions.

Preferred Qualifications   Preferred Experience

Four or more years' working in office environment; knowledge of Obstetrics & Gynecology
Experience in online grant applications and web page maintenance
Self-starter, focused, highly motivated and productive

Knowledge, Skills, & Abilities   ABILITIES

Ability to maintain confidentiality

Must be dependable and reliable

Knowledge of transcription/dictation

Attention to detail and highly organized

Proficient in Microsoft Office and other computer software/databases

Previous administrative support experience in a medical office setting

Excellent verbal/written communication, interpersonal, and time-management skills

Ability to work independently; meet deadlines; work under pressure in a customer service environment

Shift/Salary/Benefits   Shift: Days/M-F

Pay Band: 2

Salary Minimum: $15.77/hour - $18.89/hour

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 7/31/26  Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment   All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information   This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity  

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply   Consider applying with us today!

Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=301461&PostingSeq=1







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