Accounts Receivable Coordinator I

JOB GOAL:

To advance the college’s mission, vision, principles, values and strategic initiatives through continuous improvement decisions.

GENERAL JOB SUMMARY:

The Accounts Receivable Coordinator performs a broad range of accounts receivable functions with a high degree of independence and accountability. This position is responsible for managing and reconciling financial transactions, monitoring account activity, and ensuring the accurate and timely processing of payments and receivables. The Coordinator serves as a key resource for students and college departments, providing guidance, resolving account-related issues, and supporting effective accounts receivable processes across the college.

The typical work schedule for this position will be Monday through Friday from 8 am to 5 pm.
UNIVERSAL CORE COMPETENCIES:

Advocate for Continual Improvement- empowering each other to identify opportunities for excellence.

Collaborate with Mutual Accountability- working together with a willingness to take ownership and account for our actions.

Champion Service- anticipating needs and create a welcoming, diverse, and inclusive environment.

Perseverance- commitment to excellence even in the face of adversity or delay in achieving success.

Lead- regardless of title, through positive influence.

DUTIES/RESPONSIBILITIES:

Process and account for all incoming payments for the college including receipting for special situations and error corrections/adjustments, using variety of systems and software.

Prepare, count, and reconcile daily cash for specific college departments, including preparation of daily bank deposits and change requests.

Verify ACH batches and monitor electronic payment reports for accuracy and discrepancies

Research and resolve payment discrepancies, unapplied payments and posting errors in a timely manner

Assist with specific audit requests and meet monthly and year-end deadlines

Complete monthly account reconciliations, researching and resolving discrepancies as needed

Assist in process improvement initiatives to enhance efficiency and accuracy in receivable operations

Serve as a primary point of contact for Accounts Receivable by managing incoming phone and email communications and providing timely, accurate, and professional assistance

Continually evaluate areas of responsibility to determine and implement process improvements

Maintain compliance with FERPA, PCI and institutional policies

Perform other related work duties as assigned

PERFORMANCE EXPECTATIONS:

Have the presence, intelligence, demeanor, and verbal and written communication skills necessary to effectively interact at all levels within and external to Kirkwood Community College

Work to proactively identify inefficiencies and develop and implement changes as appropriate

Ability to analyze data through integration of multiple systems and software

Work effectively in a team environment, as well as independently

Provide exceptional customer service.

Ability to prioritize tasks and projects to meet daily and departmental goals. Effectively manage multiple tasks at once.

Produce accurate and quality results.

Strive for improvement in skills and processes.

Welcome, value, and nurture people of all backgrounds, perspectives, and experiences, as well as support and promote an environment that accepts differences.

The statements contained herein reflect general details as necessary to describe the essential job duties/responsibilities and performance expectations of the job, which should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned.

PHYSICAL ACTIVITIES WITH/WITHOUT REASONABLE ACCOMMODATION:

Position involves working in an office setting. Occasional (10-33%) standing, pushing, pulling and grasping. Frequent (34-66%) reaching and viewing a computer and other types of close visual work. Constant (67-100%) sitting, walking, repetitive motion, talking and hearing.

MINIMUM QUALIFICATIONS:

Associate’s Degree

Demonstrated proficiency in Microsoft Office Suite

Strong Organizational and problem-solving skills

PREFERRED QUALIFICATIONS, LICENSES, CERTIFICATIONS, OR REGISTRATIONS:

Experience in higher education finance or student accounts

1 – 3 years related experience

Prior experience with Colleague

Knowledge of FERPA and PCI compliance requirements

EEO/AA STATEMENT:It is the policy of Kirkwood Community College not to discriminate in its programs, activities, or employment on the basis of race, color, national origin, sex, disability, age, sexual orientation, gender identity, creed, religion, and actual or potential family, parental or marital status. If you have questions or complaints related to compliance with this policy, please contact the Vice President, Human Resources and Institutional Effectiveness (employees) or the Vice President of Student Services (students), 6301 Kirkwood Blvd. SW, Cedar Rapids, IA 52404, 319-398-5572,equity@kirkwood.edu, or the Director of the Office for Civil Rights, U.S. Department of Education, Cesar E. Chavez Memorial Building, 1244 Speer Boulevard, Suite 310, Denver, CO 80204-3582, Telephone: (303) 844-5695 FAX: (303) 844-4303, TDD 800-877-8339 Email:OCR.Denver@ed.gov.WHY KIRKWOOD:
Kirkwood Community College prides itself on fostering a diverse workforce and values unique perspectives throughout its campus community. The college is a convenient, innovative, visionary educational leader striving to remain affordable and accessible. With more than 140 majors and programs, Kirkwood boasts 16,000 annual college-credit students while maintaining one of the lowest tuitions in the state. All degree-seeking students are eligible for federal financial aid and the college offers more than $3 million in scholarships each year to students from all walks of life.Review of applications will continue until the position is filled.