NSF Project Program Manager

This position is fully in-person (not remote or hybrid)

GENERAL STATEMENT OF JOB

Johnson C. Smith University (JCSU) seeks a highly organized, collaborative, and results-oriented Program Manager to support the implementation of the NSF Award 2606101: Implementation Project: JCSU Bullprint Program, funded through the National Science Foundation's Historically Black Colleges and Universities Undergraduate Program (HBCU-UP). The NSF award supports a four-year project period from October 15, 2026 through September 30, 2030. This is a grant funded position.

Reporting to the Principal Investigator (PI), the Program Manager will provide day-to-day operational leadership and coordination for the JCSU Bullprint Program and will serve as a central point of coordination among project leadership, faculty, students, institutional offices, external partners, and other project stakeholders.

The Program Manager will be responsible for coordinating project activities and timelines; organizing the collection, management, and analysis of project data; facilitating student and faculty activities; coordinating and managing Bullprint Learning Assistant training and related faculty-development activities; monitoring project milestones and deliverables; supporting grant-related financial and purchasing processes; maintaining project documentation; and assisting the PI and project leadership with required NSF reports and other grant deliverables.

The position requires an individual who can translate the project's goals and implementation plan into organized, measurable, and well-documented operations while maintaining close coordination with the PI and project leadership.

 

 

SPECIFIC DUTIES AND RESPONSIBILITIESCoordinate the day-to-day implementation and administration of the JCSU Bullprint Program under the direction of the PI. Develop and maintain a comprehensive project implementation calendar incorporating activities, milestones, deliverables, reporting deadlines, meetings, training activities, and other grant commitments. Track progress toward project objectives, milestones, performance indicators, and deliverables and provide regular status updates to the PI and project leadership. Coordinate project-team meetings, advisory meetings, faculty activities, student activities, workshops, training sessions, and other grant-supported events. Prepare agendas, meeting materials, implementation updates, action-item logs, and follow-up documentation. Identify emerging implementation issues, scheduling conflicts, or barriers to meeting project milestones and elevate them to the PI with recommendations for resolution. Coordinate across University departments and offices to facilitate timely execution of project activities. Maintain organized and auditable project records, including implementation documentation, participation records, meeting records, deliverables, and supporting materials. Organize and coordinate the collection, maintenance, verification, and analysis of quantitative and qualitative data generated through the project. Maintain project-level data files and tracking systems necessary to monitor participation, implementation, outputs, milestones, and outcomes. Work collaboratively with the PI, project leadership, institutional research personnel, faculty, and project evaluators to ensure that required data are collected accurately and according to established timelines. Monitor project performance indicators and prepare periodic dashboards, summaries, and progress reports for project leadership. Coordinate data requests and documentation needed for formative and summative evaluation activities. Support the use of evaluation findings and project data to inform continuous improvement and adjustments to implementation. Assist in maintaining documentation related to project outcomes, products, activities, and broader impacts for NSF reporting. Coordinate the implementation and ongoing management of the project's CITL Liaison training initiative. Work with project leadership to schedule training, workshops, meetings, and professional-development activities for participating faculty and liaisons. Coordinate participant communication, registration, attendance tracking, materials, evaluations, and follow-up activities. Maintain documentation of faculty participation, professional-development activities, deliverables, and implementation progress. Serve as an operational liaison among CITL Liaisons, project leadership, participating faculty, and appropriate University offices. Assist with identifying implementation needs and facilitating resources necessary to support faculty participation and project objectives. Facilitate and coordinate student and faculty participation in Bullprint Program activities. Manage communications, scheduling, logistics, registration, attendance, and documentation associated with grant-supported activities. Maintain accurate participant records and monitor participation against project goals. Coordinate with faculty, academic programs, student-support units, and other institutional partners to support successful implementation. Assist with planning special programs, workshops, meetings, and other activities supported by the grant. Support participant communications and ensure students and faculty receive timely information regarding program expectations, opportunities, deadlines, and activities. Assist the PI with monitoring the project budget and expenditures in collaboration with the University's grants, finance, and sponsored-program personnel. Maintain internal budget tracking tools and provide regular expenditure updates to the PI.Assist with purchasing, procurement, travel, personnel actions, reimbursements, and other administrative processes associated with grant implementation. Track expenditures against approved project activities and budget categories and identify potential variances for review by the PI. Maintain supporting documentation necessary for grant administration, financial review, and audit readiness. Assist in ensuring that project activities and expenditures are consistent with University policies, NSF award requirements, and applicable federal requirements. Support the preparation and compilation of information for annual NSF project reports, internal reports, continuation documentation, site visits, audits, and other required reporting. Maintain a calendar of NSF and institutional reporting deadlines and coordinate the timely collection of information from project personnel. 

The University's award notice specifically notes the continuing-grant structure and annual project-report requirement, making strong documentation and reporting systems an important component of this position. NSF guidance likewise places responsibility on award recipients to monitor performance against project goals, schedules, and award requirements. 

 

Serve as a central point of contact for routine operational matters related to the Bullprint Program. Facilitate effective communication among the PI, co-PI(s), project personnel, faculty, students, University offices, consultants/evaluators, and other partners. Prepare project correspondence, presentations, summaries, briefing materials, and other communications as requested. Represent the project at appropriate institutional meetings and events as designated by the PI. Perform other grant-related duties necessary to support successful project implementation and assigned by the PI. 

 

 

MINIMUM TRAINING AND EXPERIENCE

 

Bachelor's degree from an accredited college or university. Minimum of three years of progressively responsible professional experience in program coordination, project management, higher education administration, grants administration, student success, academic affairs, research administration, or a related area. Demonstrated experience coordinating multiple projects, activities, deadlines, or stakeholders simultaneously. Experience collecting, organizing, tracking, and reporting data. Demonstrated ability to manage detailed records and produce accurate reports. Strong written, verbal, organizational, and interpersonal communication skills. Demonstrated proficiency with Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook, or comparable productivity platforms. Ability to work collaboratively with faculty, staff, students, senior administrators, and external partners. Ability to work independently, exercise sound judgment, manage competing priorities, and meet firm deadlines. Ability to handle institutional and project information with appropriate discretion and confidentiality. Experience working in a college or university environment. Experience supporting a federally funded grant or sponsored project. Familiarity with National Science Foundation or other federal grant requirements. Experience with project management, budget tracking, purchasing, or sponsored-program administration. Experience coordinating faculty development, training, student-success initiatives, STEM programs, or externally funded educational programs. Experience working with institutional research, assessment, program evaluation, or performance-measurement activities. Experience developing project dashboards, tracking systems, implementation calendars, or other project-management tools. Familiarity with HBCUs and/or programs designed to strengthen undergraduate STEM education and student success.