Research Administrator 2

WORK SCHEDULE:

Hybrid work arrangement with 2 days per week on-site with hours of operation from 9am to 5pm. Some weeks will require on-site work for four or more days.

BUDGETED SALARY:

The expected pay range for this position is $77,120-$114,000  per annum.

SCHOOL/UNIT DESCRIPTION:

Kavli Institute for Particle Astrophysics and Cosmology was founded in 2003 to explore new fronts and challenges in astrophysics and cosmology.  We bring the power of theory, computation, experiments and observations to bear on these questions. We are a broad community of more than 150 scientists with diverse interests in astrophysics and cosmology. Our efforts are organized as the Kavli Institute for Particle Astrophysics and Cosmology, or KIPAC, one of 19 independent laboratories, centers, and institutes of Stanford University. Initiated with a generous grant from Fred Kavli and The Kavli Foundation, KIPAC is housed at the SLAC National Accelerator Laboratory and in the Physics & Astrophysics and Varian Physics buildings on the Stanford campus. The institute is funded in part by Stanford University and the United States Department of Energy.

 

POSITION SUMMARY:

Kavli Institute for Particle Astrophysics and Cosmology was founded in 2003 to explore new fronts and challenges in astrophysics and cosmology.  We bring the power of theory, computation, experiments and observations to bear on these questions. We are a broad community of more than 150 scientists with diverse interests in astrophysics and cosmology. Our efforts are organized as the Kavli Institute for Particle Astrophysics and Cosmology, or KIPAC, one of 19 independent laboratories, centers, and institutes of Stanford University. Initiated with a generous grant from Fred Kavli and The Kavli Foundation, KIPAC is housed at the SLAC National Accelerator Laboratory and in the Physics & Astrophysics and Varian Physics buildings on the Stanford campus. The institute is funded in part by Stanford University and the United States Department of Energy.

 

Interested candidates must submit a cover letter and resume to be considered for this position.

 

PREFERRED/DESIRED QUALIFICATIONS:

Strong subject matter knowledge and expertise relevant to the position’s areas of responsibility. 

Excellent planning and organizational skills, with the ability to establish priorities, manage multiple projects, and meet time-sensitive deadlines. 

Excellent written and verbal communication skills, with the ability to communicate clearly and effectively with diverse internal and external audiences. 

Strong interpersonal, relationship-building, negotiation, and customer service skills, with the ability to work effectively and diplomatically with a wide range of stakeholders. 

Strong analytical, critical thinking, and problem-solving skills, with demonstrated sound judgment, initiative, creativity, and decision-making ability. 

Excellent attention to detail and accuracy. 

Competency in project management.Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.

Ability to work effectively both independently and collaboratively as part of a team. 

 

Certifications and Licenses:

Cardinal Research Administration Foundational Training must be completed to remain in this position. 

 

 

Responsibilities

Core Duties:

• Participate with principal investigator in the preparation of theadministrative components of proposals within parameters of sponsoredand non-sponsored research guidelines. Oversee and communicatesubmission process, both paper and electronic; review documents forcompleteness and compliance.

• Develop, prepare, and finalize project budgets, and providebudget justification.

• Serve as liaison and active partner between principalinvestigators, Office of Sponsored Research, research groups, and otherdepartments; respond to sponsor inquiries.

• Collaborate with Office of Sponsored Research to ensure awardsare set up properly and cost-sharing requirements are fulfilled;initiate cost transfers.

• Review and approve expenditures, advise on post award spendingand commitment activity, and oversee compliance related to fund andrevenue.

• Develop and communicate reports supporting project status; createeffective forecasting and decision aides.

• Participate in contract closeout process; submit final reportsand certificates. Compile information and documents needed for auditinquiries.

• Understand, apply, and advise on university and governmentpolicies for projects.

• Serve as a resource on subject area and overall technicalresource to principal investigator and other university staff.

• Participate in and contribute to process improvements. Lead otherstaff in group projects

• May participate as a mentor and provide cross-training asneeded.

Minimum Education andExperience

Bachelor’s degree and three years of job-related experience, orcombination of education and relevant experience.

Knowledge, Skills and Abilities:

• Basic knowledge of governmental regulations.

• Ability to understand, interpret, and communicate policies andprocedures.

• Excellent oral, written, and communication skills.

• Excellent analytical skills; demonstrated proficiency in Exceland web-based tools.

• Strong accounting skills; knowledge of accountingprinciples.

• Ability to complete Cardinal Research Administration FoundationalTraining (CRAFT) I and II within first year in role.

• Knowledge of procurement needs, including sole-sourcing, costanalyses, vendor requirements, and small business reporting.

• Knowledge of property management requirements related to Stanfordor non-Stanford title of equipment and fabrications.

• Competency in project management.

• Extreme attention to detail.

• Ability to work well independently, but also to seek or offerassistance when needed.

• Ability to review a proposal or manage a project withunderstanding of the overall scope and goal of each sponsoredproject.

• Excellent time management and organizational skills.

Certificates and Licenses Required

Cardinal Research Administration Foundational Training (CRAFT) I andII must be completed to remain in this position.

Certified Accountant or Auditor or similar credential desired.