Student Office Assistant

Employer: The University of Kansas
Location: University of Kansas Lawrence Campus

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Employment Type: Full Time
Institution Type: Four-Year Institution

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Position OverviewThe Department of Spanish & Portuguese seeks a part-time Student Office Assistant to provide essential support for key office functions. The Student Office Assistant will serve as a welcoming first point of contact for visitors, faculty, and students, while also assisting with communications and outreach tasks. This position reports directly to the Office Manager and supports the overall administrative operations of the department.
Job Description40%- Front Desk & Office Support

Serve as a welcoming first point of contact for visitors, faculty, and students during scheduled office hours. This includes times when the Office Manager is working remotely or unavailable, ensuring that in-person needs (e.g., printer issues, room questions, forms) are addressed promptly.
Provide overlapping coverage with the Office Manager at certain times for training, project coordination, and consistent support.
Greet visitors, answer phones, and monitor the main department email account, Responding to routine inquiries or forwarding to appropriate staff/faculty.
Receive and distribute U.S. and campus mail daily.
Assist with copying, scanning, and organizing documents.
Maintain tidiness of the front office and shared departmental spaces.
Assist with supply organization and inventory.

40%- Communications & Outreach Support

Maintain departmental social media accounts (Facebook, Instagram, Twitter/X), posting content provided by the Office Manager as well as creating original posts and graphics under the Manager’s guidance.
Create flyers, posters, and digital graphics for departmental events and announcements.
Assist with photography or documentation of department events as needed.
Assist with updating department website content (e.g., office hours, events, news) and provide feedback on ways to improve website navigation and usability for students in our program.

20%- Event & Project Assistance

Provide on-site support at departmental events (e.g. conferences, dissertation defenses, receptions, Crimson & Blue Day and other recruitment fairs).
Help with setting up event spaces, posting flyers, or preparing printed materials.
Support special projects assigned by the Office Manager.

Required Qualifications

Experience using Microsoft Office Suite (Word, Excel, etc.), as indicated on application materials.Previous office or customer service experience, as evidenced by application materials or prior work experience.Preferred Qualifications

Experience working with a variety of social media platforms and their effective use for communication and engagement, as indicated on application materials.
Strong communication skills, conveying information clearly and professionally, as indicated on application materials.
Experience working in the University of Kansas campus atmosphere, including key locations and resources, as indicated on application materials.
Experience working with Adobe Creative Suite applications, such as Photoshop, Illustrator, or InDesign, as indicated on application materials.

Position RequirementsDuring the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre-enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).Employment Conditions(1) Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.

(2) This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.Additional Candidate InstructionsA complete application includes a cover letter and a resume or CV. Apply online and submit a letter describing your qualifications for this position before the application review date of 10/8/2026.Only complete applications will be considered.Contact Information to ApplicantsSpanish & Portuguese Department
spanport@ku.eduAdvertised Salary Range$12.00Anticipated Start DateMonday October 26, 2026Apply to Job

Working at the University of Kansas

Join the University of Kansas, and you’ll become part of a Jayhawk family that spans the globe. Wear your KU shirt in London, Istanbul, Buenos Aires, Nairobi or anywhere else, and you will likely hear a resounding “Rock Chalk!” from a stranger. Of course, the appropriate response is an enthusiastic “Jayhawk!” Because, after all, they’re not really strangers, they’re family.

The Jayhawk community is united by more than 150 years of tradition and by our commitment to pushing the boundaries of knowledge, transforming the academic experience, and creating solutions through innovative research. KU’s mission is to lift students and society by educating leaders, building healthy communities and making discoveries that change the world.

The University of Kansas is the state’s flagship university and one of just 66 invited members of the prestigious Association of American Universities (AAU). We consistently earn high rankings for academics and recognition as a premier research university.

KU faculty and staff embrace our role as the state’s flagship university, AAU member and R1 institution that serves the state, nation and world. We celebrate the energy and compassion that infuse the Jayhawk spirit; and, we remain true to KU’s historic values: the elevating force of education, the transformative power of research and the healing power of service.

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KU offers a broad array of undergraduate and graduate study programs, and we fulfill our mission through academic and research programs of international distinction, coupled with outstanding libraries, teaching museums and information technology. These resources enrich the academic experience for students from all 50 states and 112 countries, and provide enrichment resources for KU faculty and staff.

Research

The university attains high levels of research productivity and recognizes that faculty are part of a network of scholars and academicians that shape a discipline as well as teach it. KU staff are integral to our research success, participating in and supporting discoveries that expand knowledge and improve lives.

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The university and our employees serve society through research, teaching and the preservation and dissemination of knowledge. KU's academic programs, arts facilities and public programs provide cultural enrichment opportunities for the larger community. And, KU offers educational, research and service programs throughout the state. KU employees are encouraged to participate in and serve the campus and surrounding communities in a way that is meaningful to them.

International Dimension

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Values

The University of Kansas, our students and employees are committed to excellence. We foster a multicultural, inclusive environment in which the dignity and rights of individuals are respected. Intellectual diversity, integrity and disciplined inquiry in the search for knowledge are of paramount importance.

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KU sits atop Mt. Oread in the center of Lawrence, a town full of natural beauty and culture. In fact, Rolling Stone magazine named Lawrence one of the best college towns in the United States. Lawrence is home to more than 100,000 people, and has a charming, Midwestern friendliness that welcomes visitors and celebrates diversity. In addition to KU, Lawrence is home to Haskell Indian Nations University, the premiere tribal university in the United States.

Lawrence’s historic and thriving downtown features restaurants, nightlife and local shops offering unique finds that you won’t find anywhere else. The town has more than 50 parks, an encompassing mixed-use trail, and quick access to biking/hiking trails along the Kansas River and around Clinton Lake. A five-minute drive from Lawrence, Clinton Lake offers fishing, boating, beaches, camping and other outdoor activities.

Located just 40 minutes west of Kansas City, Lawrence offers the appeal of a mid-size, suburban town with quick access to the amenities of a large city, including an international airport. The Kansas City metro area is home to world-class museums and cultural activities, Jazz clubs and other nightlife venues, expansive shopping options, and exciting professional sports with the Kansas City Chiefs, Kansas City Royals and Sporting KC.

Kansas is in the center of the country, making it convenient and cost effective to fly or drive to destinations throughout the United States. Far from flat, the Flint Hills, just 90 minutes from Lawrence, offer panoramic vistas that showcase the breathtaking beauty of America.

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At the University of Kansas, you’ll join a global Jayhawk family and find a place to call home.