Administrative Specialist II - Dean's Office

Description

GEORGIA STATE UNIVERSITY 

COLLEGE OF LAW

Part of one of the Southeast’s largest comprehensive research universities, Georgia State Law is a dynamic urban-centered law school located in the heart of Atlanta with approximately 650 full- and part-time students. The College of Law was created in 1982 based on its founders’ belief that a first-rate law school not only can but also must be tailored to meet the needs of the students who enter its doors. Although Georgia State Law has grown substantially in scope and reputation during the last 40+ years, this flexible, entrepreneurial, and student-centric spirit continues to resonate throughout our institution. The College of Law brings together a dynamic group of faculty and staff who promote scholarship and service that enriches the legal profession and the communities we serve. Our community fosters a culture based on ambition, hard work, dedication, and perseverance.

The College of Law’s Administrative Services Department is hiring for a Administrative Specialist II. This is a full-time staff position. This position provides general office support with a variety of administrative activities and related tasks. This position serves as the first point of contact for the College of Law Deans Suite. This position is responsible for providing effective administrative assistance for all day-to-day operations, performing various clerical duties, and managing administrative tasks -including invoice management, travel coordination, sorting mail, filing, scheduling meetings, and restocking supplies. 

 

Administrative Support:

• Greets visitors, responds to questions, provides necessary documents or instructions, and directs guests to the appropriate party.

 

• Answers telephone inquiries and routes callers efficiently

 

• Performs general administrative functions, including opening, sorting, and distributing incoming mail, and processing outgoing mail.

 

• Orders and maintains office supply inventory.

 

• Assists the Executive Assistant with maintaining the College of Law (COL) major events calendar, records, and filing systems.

 

• Assist coordinate meetings by sending invites and ordering food.

 

• Manages mailings, shipping, and contact lists, while assisting with database updates. 

 

• Assist with College of Law signature events including setting up registration tables & nametags. 

 

• Monitor registration for number of attendees, dietary restrictions, disability accommodations that are needed.  Arrange parking

 

• Administrative Backup: Serve as a versatile backup Administrative Specialist for college-wide teams, assisting with large-scale projects, event execution, and operational continuity during staff shortages.

 

Business Services:

• Processes invoices, honoraria, and expense reimbursements for the Dean's suite, coordinating adjustments using PantherMart and other university systems.

 

• Assists with routing contracts.

 

Travel Support:

• Assists in arranging domestic and international travel (including airfare and lodging) for Dean's suite members, leadership, and students.

 

• Submits travel authorizations prior to trips and collects receipts for reimbursements.

 

Benefits – The University System of Georgia (USG) provides comprehensive benefits to Georgia State employees. USG offers healthcare, dental, vision and other benefits, and retirement plan options. https://hr.gsu.edu/benefits/

 USG Retirement

Teacher Retirement System -- TRS is a Defined Benefit Plan, a traditional public pension plan. Employees contribute 6% and USG contributes 19.81% to the plan. Your retirement benefit is calculated by factoring years of service, final salary and 2% multiplier. Employees are vested after 10 years.

See the retirement details for more information.

Tuition Assistance Program (TAP) -- Full-time employees enrolled in a USG degree program may earn their degree for free.  Find the TAP details here.      

Qualifications

Minimum Hiring Qualifications:

Bachelor's degree and two years of related experience or; a combination of education and related experience. 

Preferred Hiring Qualifications: 

Proficiency with Microsoft Office Suite

Professional demeanor and appearance.

Excellent written and verbal communication skills.

Ability to be resourceful and proactive in dealing with issues that may arise and ability to organize and prioritize work assignments.

College/Business Unit
10/14/26, 10:59:00 PM

College/Business Unit: College of Law
Location: Atlanta Campus
Job Posting: 10/01/26, 6:02:30 AM