Administrative Specialist IV

This position provides administrative support to the School of Educational Studies (SOES), World Languages, Literatures and Cultures (WLLC), International Office (IO),  and International Global Studies (IGS). This is a full time, on-campus position.  Generous benefits include health, retirement, considerable time off and access to multiple tuition scholarship programs for employees and dependents.

Responsibilities:

• General administrative support for departments and teaching licensure; create and maintain confidential student files, evaluations and contracts;  data collections and management for licensure and assessment;  assist in course projections; attend regular meeting with full Admissions team; maintenance of student handbooks; serve as key coordinator for CLA building; coordinate IT and physical plant requests; provide support to student organizations (Aspiring Educators, KDP, Golden Apple and honor societies); attend department meetings as necessary

   

  Marketing, event planning and social media outreach for ES, IO, WLLC, and IGS; conceive, develop and implement marketing ideas to promote the departmental programs and general internationalization efforts; design marketing materials, including brochures, posters and other print media; plan and coordinate event; manage social media and website maintenance specific to these departments

   

  Financial and budgeting for ES, IO, WLLC and IGS; monitor budget including endowed professorship; process reimbursements, stipends and vendor payments; pay bills and transfers; manage transaction on department visa cards and expense records; assist in forecasting budget needs for departments

   

  Hire, train and supervise student workers for ES, WLLC, IO and IGS; train student workers so they are capable of working with variety of professors, students and university offices; assign projects to student workers and supervise ongoing projects; manage time cards and student worker schedule; conduct year-end evaluation for each student worker

   

Requirements: 

• Associate’s degree preferred; combination of education and professional experience may substitute for degree

   

  Minimum of one year related office experience; knowledge of budgeting and some marketing

   

  Proficiency in MS Office and Google Suite; design software like Canva preferred

   

Application Information:

Please download and return the required application www.iwu.edu/human-resources/job-openings/.   Feel free to also include a cover letter, resume, and contact information for three professional references.  To ensure full consideration, apply by October 19, 2026.  Review of applications will begin immediately and the position is open until filled. 

Submit materials to:

hr@iwu.edu

Illinois Wesleyan University
Human Resources, Holmes 209
1312 N. Park Street
Bloomington, IL  61701 

Phone: (309) 556-3536
Fax:  (309) 556-1710 

The final candidate will pass a pre-employment background investigation.

Level 18 ($20.16/hr)

An overview of IWU benefits can be found here. Illinois Wesleyan University does not sponsor work visas at the time of hire or anytime during employment for this position. All persons hired will be required to verify identity and eligibility to work in the United States and maintain work authorization throughout the employment term.

Illinois Wesleyan University is committed to recruiting, supporting, and fostering a community that values a wide range of perspectives and backgrounds among our outstanding faculty, staff, and students. We seek candidates who have a demonstrated commitment to contributing to and enhancing our community in these areas. Illinois Wesleyan University is an equal opportunity employer dedicated to promoting excellence through a variety of viewpoints; details at https://www.iwu.edu/about/non-discrimination.html.