HR and Payroll Coordinator

S15838P

HR and Payroll Coordinator

Grady-Business Office

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

External

TRS or ORP

Employee

Benefits Eligible

Full Time

Monday – Friday, 8am-5pm

$36,735 - $55,103

09/30/2026

Yes

11/01/2026

Athens Area

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Business Services Pro I

Exempt

1.00

Bachelor’s degree in a related field or equivalent

The Payroll and Position Management Coordinator manages biweekly payroll, time and absence, and HR position management for all biweekly, temporary, and student/hourly employees in Grady College of Journalism and Mass Communication. The position also backs up monthly payroll and graduate assistantship payroll. It creates and maintains positions, prepares hiring proposals, processes payroll actions, and reconciles biweekly payroll expenses so that funding is accurate and compliant with university and sponsor requirements. The incumbent works closely with the HR and Faculty Affairs Operations Manager, the Payroll Specialist, the Graduate Office, business managers, principal investigators, department heads, and central HR and Payroll.

• Knowledge of UGA and USG payroll, time and absence, and position management policies, including FLSA and student/temporary employment rules.
• Knowledge of graduate assistantship appointment and payroll processes, or ability to learn them quickly.
• Experience with, or ability to learn quickly, OneUSG Connect, UGA Financial Management, the UGA Grants Portal, and UGAJobs.
• Ability to interpret and apply policy accurately and explain it clearly to employees and supervisors.
• Strong attention to detail, organizational skills, and ability to meet recurring, fixed payroll deadlines.
• Ability to handle confidential personnel and payroll information with discretion.
• Excellent written and verbal communication skills.

Primarily sedentary office work. Frequent computer and keyboard use, sitting, and standing. Occasional lifting of files or office materials up to 20 pounds.

No

Yes

Yes

No

No

No

Yes

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Biweekly and Temporary Payroll (35%)

• Manages the biweekly payroll cycle, including reminders to employees and supervisors to submit and approve timesheets and leave requests.
• Submits Time and Absence approvals for all biweekly employees.
• Processes Ad Hoc salary changes, Change Fund actions, terminations, and Express Direct Retros (EDRs) for biweekly and temporary employees.
• Resolves timesheet, leave, and pay discrepancies with employees, supervisors, and central Payroll.
• Serves as backup for monthly payroll processing in coordination with the HR and Faculty Affairs Operations Manager.
• Serves as backup for graduate assistantship payroll, including coordinating with the Graduate Office on assistantship offer letters, appointments, and funding.

35

Position Management and Hiring (30%)

• Creates, modifies, and evaluates positions for biweekly, temporary, and student/hourly employees.
• Posts positions and completes hiring proposals in UGAJobs.
• Coordinates onboarding and exiting processes for biweekly, temporary, and student/hourly employees, including required paperwork and system access.
• Advises faculty and staff on hiring options, pay rates, and funding for hourly and temporary employees.
• Maintains accurate position and personnel records.

30

Payroll Reconciliation and Funding (20%)

• Reconciles biweekly payroll expenses monthly across all funding sources and resolves discrepancies with the Administrative Financial Director.
• Works with the HR and Faculty Affairs Operations Manager and principal investigators on grant-funded hourly positions to ensure correct funding, allowable charges, and end dates.
• Processes funding corrections and payroll-related journal entries.
• Provides data on hourly and temporary positions for annual Budget Planning and Salary Setting.

20

Training and Compliance (10%)

• Trains biweekly and temporary employees and their supervisors on timesheets, leave requests, and approvals in OneUSG Connect.
• Communicates payroll and HR policy changes and deadlines to the college.
• Monitors compliance with student employment rules, temporary work-hour limits, and FLSA requirements.

10

Business Office (5%)

• Attends Business Office meetings, campus trainings, and payroll and HR updates to stay current on systems and policies.
• Supports process improvements and documentation for payroll and position management.
• Other duties as assigned.

5

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Beth Allinger

calling1@uga.edu