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UTS - Temporary Executive Assistant at NC State

Employer
NC State University
Location
Raleigh, NC
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Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Posting Number:

PG196234TM

Position Number:

48TT22

Position Type:

Temporary

Essential Job Duties:

The position serves as the liaison and/or coordinator between executive leadership and other university departments. The position exercises considerable independence, ensuring that administrative details are managed in accordance with executive objectives and work priorities. This position will maintain a high level of knowledge of division programs, activities, goals, priorities, and commitments, a high level of independence and accountability for speaking on behalf of executive leadership, and a high level of judgment and discretion concerning division operations. This individual is frequently called upon by directors and departmental administrators in the division to answer questions directed to leadership. The responsibilities of this position are to relieve executive leadership of as many matters as possible that do not demand personal attention.

Is Time Limited:

Yes

If Yes, Appointment Length:

2.5 months

Wolfpack Perks and Benefits:

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.
What we offer:

Attain Work-life balance with our Childcare discounts, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Job City & State:

Raleigh, NC

Classification Title:

Temporary-Technical/Paraprofessional

Working Title:

UTS - Temporary Executive Assistant at NC State

Work Schedule:

40 hours; Monday - Friday from 8:00 am - 5:00 pm

Other Work/Responsibilities:



Minimum Experience/Education:

Bachelor’s degree with at least one year of directly related experience, or an equivalent combination of education, training, and administrative experience. Academic environment experience with work of increasing variety and complexity is strongly preferred.

Department Required Skills:

  • Ability to serve as the primary information conduit between the Head, faculty, and staff, with the confidence and accuracy to speak on behalf of the head regarding departmental, college, and university inquiries.
  • Capability to distill high-level ideas into clear, thoughtful communications while adapting tone for a diverse audience, achieving cooperation and consensus across academic disciplines.
  • Ability to act as a key communication link and liaison for departmental events, including December graduation.
  • Advanced English grammar, spelling, punctuation, proofreading, and creative writing skills to draft, format, and edit memos, policy interpretations, and confidential correspondence matching the head’s personal style.
  • Skill in managing internal and external communications, including topic research, interviews, image generation, and publication of newsletters and meeting minutes.
  • Ability to work independently with minimal supervision, evaluate alternatives, make sound factual decisions, and present researched, viable solutions for high-level issues requiring executive consideration.
  • Ability to adapt tactics and strategies to changing priorities, while maintaining high professionalism, diplomacy, and strict confidentiality with sensitive information.
  • Sound judgment to set reasonable administrative deadlines, enforce compliance, and apply consequences professionally.
  • Meticulous attention to detail, proactive initiative, and excellent follow-through to manage competing priorities consistent with the Department Head’s expectations.
  • Experience organizing on- and off-campus events, career panels, hybrid meetings, community engagement initiatives, and outreach activities that elevate departmental visibility.
  • Strong understanding of university, college, and departmental policies to build standardized guidelines, while fostering a positive, productive office climate.
  • Hands-on experience with Microsoft Office, Google Suite, MailChimp, Doodle, WordPress, PeopleSoft, Zoom (including setting up hybrid departmental meetings), and institutional university software systems.

Preferred Years Experience, Skills, Training, Education:

  • Experience with handling/processing financial transactions such as P-Card reconciliation, Travel Authorizations, Travel Reimbursements, personal reimbursements, voucher payments, and Marketplace.

Required License or Certification:

n/a

Valid NC Driver's License required?:

No

Commercial Driver's License Required?:

No

Anticipated Hiring Range:

$28.00 - $35.00 per hour

Job Open Date:

09/30/2026

Quick Link:

https://jobs.ncsu.edu/postings/235585

EEO:

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Organization

NC State: Think and Do

NC State was founded with a purpose: to create economic, societal and intellectual prosperity for the people of North Carolina and the country. We began as a land-grant institution teaching the agricultural and mechanical arts. Today, we're a pre-eminent research enterprise with 12 colleges excelling in all major academic fields.

NC State studentsOur 34,000 high-performing students take what they learn in the classroom and apply it in the real world by conducting research, working in internships and co-ops, and performing acts of world-changing service. That experiential education ensures that they leave here ready to lead the workforce. NC State's 13:1 student-faculty ratio is one of the reasons why we're the best college for your money in North Carolina (Money) and the No. 5 best value among public universities nationally (U.S. News & World Report).

Overcoming Challenges, Improving Lives

NC State is one of only two universities in the nation leading two National Science Foundation Engineering Research Centers — one developing wearable, self-powered health monitors, and the other researching smart-grid technology. We’re also leading interdisciplinary efforts to curb nuclear proliferation, help farmers confront climate change and build a new American manufacturing sector.

Our research doesn't just get published in a journal or sit on a shelf; it makes an impact. NC State is No. 6 nationwide in commercialization agreements based on university research, and we're No. 2 among universities without a medical school. Our Cooperative Extension Service provides research-based information to citizens in all 100 North Carolina counties. In addition, our industrial extension unit — Industry Expansion Solutions — has created an economic benefit for the state's manufacturers averaging $149 million per year since 2005.

Bright Minds Creating a Bold Future

NC State’s 9,000 faculty and staff are world leaders in their fields, bridging the divides between academic disciplines and training high-caliber students to meet tomorrow’s challenges. NC State students won two Goldwater scholarships, five Fulbright scholarships, one Churchill scholarship and a record-breaking 25 National Science Foundation graduate research fellowships in the 2016-2017 academic year. In addition, 25 faculty are members of the National Academies.

NC State bldg in darkOur Centennial Campus, an award-winning public-private research campus, is home to more than 70 partner organizations working alongside more than 70 NC State research and academic units. Centennial is also the location of the innovative Hunt Library, which Time magazine has dubbed “the library of the future.”

In Raleigh and Around the World

It all happens in one of the best cities in America. A top spot for job-seekers and tech professionals, Raleigh is nationally recognized as a leading urban center:

NC State building oldWith Durham and Chapel Hill, Raleigh anchors the Research Triangle, a national hotspot for high-tech enterprise. The top companies in the region — including IBM, Cisco Systems, SAS Institute, Biogen Idec and GlaxoSmithKline — are among the country’s best employers. They also lead the way in hiring new NC State graduates.

More than 130 years after its creation, NC State continues to make its founding purpose a reality. Every day, our career-ready graduates and world-leading faculty make the fruits of learning and discovery available to people across the state, throughout the nation and around the world.

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