Accounting Assistant

Accounting Assistant

Job ID: 304315
Location: Columbus State University
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us  

Great universities inspire the very best in us. They nurture new ideas, fresh perspectives, and creative problem-solving. They challenge students to discover their passions - and to turn those passions into thriving careers that improve our world.

Columbus State University is exactly that kind of place. With exceptional facilities, ideal class sizes, and unique field experiences, our students have room to create. Here, every faculty and staff member is part of the educational process, actively mentoring students and championing each new step in their journey.

Located just 100 miles southwest of Atlanta, CSU is part of the University System of Georgia and offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays (if applicable). Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Department Information  

Accounting Services

Job Summary  

This position provides advanced system knowledge and technical support for the Accounts Payable section within the Business and Finance Division. As Columbus State University continues to grow, this role plays a key part in managing the increasing workload and ensuring the accuracy and efficiency of AP processes.; Employees in this position hold primary responsibility for processing payments related to institutional contracts, leases, construction projects, and purchase orders for professional or contractual services.; The role requires a high level of independence, accuracy, and understanding of university financial systems and procedures.; In addition, the position delivers advanced customer support and serves as a critical liaison among Business and Finance, Purchasing, Budget, Facilities Planning, and a broad range of internal and external stakeholders.; This includes faculty, staff, vendors, contractors, and other institutional partners.; Provides support for additional accounting tasks when required.

Responsibilities  

Significant Duties and Responsibilities include: The Accounting Assistant supports the finance department by performing daily accounting and administrative tasks.; This role helps ensure accurate financial recordkeeping, timely processing of transactions, and overall efficiency within the accounting function.; The ideal candidate is detail-oriented, organized, and comfortable working with numbers and financial software.; Process vendor invoices, verify accuracy, manage payment schedules, and maintain AP files.; Enter financial transactions into accounting software and maintain organized, up-to-date financial records.; Organize and maintain digital and physical financial files for audits and internal reviews.; Provide general administrative support such as filing, document preparation, and communication with suppliers or clients.; Research payment information to provide updates to departments and suppliers.; Work Environment: Typical office environment.; Works closely with the Finance team and Purchasing Department and may interact with vendors.

 

Required Qualifications  

Required Qualifications include: High school diploma required

Preferred Qualifications  

Preferred Qualifications include: Associate's degree in Accounting, Finance, or related field preferred.; 1 - 2 years in an accounting or bookkeeping role preferred.
 

Proposed Salary  

The proposed annualized salary range for this position is $32,882- $35,493 and includes full benefits.  

Knowledge, Skills, & Abilities  

Knowledge, Skills, & Abilities include: Proficiency with accounting software.; Strong Excel skills.; Strong attention to detail and high level of accuracy.; Ability to prioritize tasks and meet deadlines.; Good communication and interpersonal skills.; Strong problem-solving abilities and willingness to learn.
 

Contact Information  

 If you have any questions, please contact Christina Wiggill-Miles, Hiring Manager, via email at wiggillmiles_christi@columbusstate.edu.

USG Core Values  

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values  

• Excellence: Actively engaging outstanding methods in teaching, academic discovery, creative pursuits, student success, cultural enrichment and the overall campus community.
• Creativity: Pursuing distinction through inquiry and innovation, challenging convention and focusing on solutions.
• Engagement: Dynamic civic involvement and participation of students, faculty, staff and alumni in the university experience.
• Sustainability: Advancing fiscal responsibility, well-being, innovation, lifelong learning and environmental stewardship.
• Inclusion: Cultivating and championing a campus environment that welcomes diverse backgrounds, ideas, perspectives and practices.
• Servant Leadership: Leading through ethical empowerment and service.

Conditions of Employment  

All selected candidates are required to submit and successfully pass a background investigation to include reference checks and verification of academic credentials (if applicable). Other additional requirements may be required based upon specific position duties: 

• A credit check completed for Positions of Trust and or approved departmental Purchase Card usage;
• Pre-employment drug testing for positions with high-risk responsibilities.
• Motor vehicle reports are required for positions that are required to drive a Columbus State University fleet vehicle or other vehicle designated as a fleet vehicle. A successful drug screening will be required as a condition of employment a randomly thereafter.
  

 *Applicants for positions of trust may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. *

 For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

 All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond. Additionally, all members of the USG community must adhere to the USG Statement of Core Values must also be aware of and comply with the Board of Regents policies on Freedom of Expression and Academic Freedom.

Equal Employment Opportunity  

Columbus State University is proud to be an equal employment, equal access, and equal educational opportunity institution. It is the policy of our institution to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws.

Other Information  

This is not a supervisory position.
This position has financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel

Background Check  

• Position of Trust + Credit

Special Applicant Instructions  

Visit Columbus State University's online Careers portal to drive your career with us! The online applicant system provides you with the ability to review job opportunities and apply to those that you are interested in and feel qualified for. Each job posting has a summary description of the position and required qualifications. All job applications must be submitted through the online portal system.
 

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=30000&JobOpeningId=304315&PostingSeq=1







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