Executive Assistant for Academic Effectiveness
- Employer
- The University of Kansas
- Location
- University of Kansas Lawrence Campus
View more categoriesView less categories
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
- Manage AVP calendars, coordinating with internal and external partners including but not limited to scheduling or rescheduling meetings, conference calls, and on-site visits. Assist with meeting agendas and materials as needed.
- Schedule team and project meetings, including but not limited to meetings of the Academic Effectiveness AVP team, Academic Program Review and Assessment committees and groups, University Core Curriculum Committee (UCCC), Academic Program Coordinating Committee (APCC), and the Higher Learning Commission university-wide accreditation planning group, steering committee, and criterion committees.
- Support the execution of team and project meetings. Prepare agendas, reserve meeting locations, coordinate meeting technology, distribute meeting information, and make catering arrangements as needed. Attend meetings and associated check-ins as required, taking meeting minutes and tracking action items.
- Respond to emails in a timely and professional manner, seeking additional information as needed and ensuring thorough follow-up on pending items.
- Manage the email accounts for APCC and UCCC, responding to routine inquiries and forwarding others to the appropriate contact.
- Distribute routine communications in support of office operations, including but not limited to Program Lifecycle, Academic Program Review and assessment activities, and accreditation and licensure activities.
- Develop and maintain group distributions lists to support efficient office operations.
- Maintain Academic Affairs, HLC, and Accreditation websites, reviewing for accuracy, communicating issues to relevant staff, and making updates and changes as directed.
- Utilize Monday.com to track and complete assigned project and individual tasks.
- Support the creation and maintenance of Microsoft Teams sites, including but not limited to HLC and project-specific sites and associated files. Manage constituent access, track and save various document submissions, and maintain repository of meeting materials. These include self-studies and committee materials for Academic Program Review, new program assessment plans and existing program assessment report, and APCC meeting materials and minutes, among others.
- Maintain an efficient filing system of documents and records for Higher Learning Commission accreditation activities, following university and government guidelines and requirements.
- Utilize the CIM system and OneNote to advance and archive proposals as directed by Program Lifecycle staff. Monitoring proposal progress in Monday.com and sending final program approvals to appropriate internal stakeholders.
- Maintain an organized filing system for receipts/invoices, submit to accounting specialist in a timely manner, and follow up on items as requested.
- Arrange travel (flights, hotels, car services, registration, etc.) as requested. Submit travel documentation (receipts, meeting itineraries) for processing. May coordinate travel for guests on university business.
- Prepare travel itineraries as needed, managing any last-minute changes or cancellations.
- Track and submit invoices, expenses, and mileage reimbursements. Work with account specialists to follow up on missing receipts or support items needed to process expenses.
- Review monthly OOE transactions to the Academic Effectiveness cost center.
- Maintain organized tracking system of OOE expenses to support forecasting future budget needs. Coordinate new employee onboarding for AVP direct reports (keys, business cards, name tags/plates, technology, etc.).
- Support vacant position searches as requested.
Required Qualifications
- High School diploma/GED equivalency and seven (7) years of office experience, including experience in an executive office OR a Bachelor’s degree and three (3) years of office experience, including experience in an executive office.
- Experience using Microsoft Outlook, Zoom, Microsoft Teams, Word, PowerPoint, Excel as demonstrated by application materials.
- Experience editing and writing professional office correspondence, as demonstrated by at least two (2) years of related experience and writing sample.
- Minimum of two (2) years of experience working in an environment that requires planning, organizing, exercising sound judgement, and meeting deadlines as demonstrated by application materials and interview.
- Minimum of two (2) years of experience handling sensitive and confidential material and information as demonstrated by application materials and interview.
- Excellent interpersonal and oral communication skills, as demonstrated by application materials.
- Experience with faculty support practices or related experience in an academic affairs, faculty-focused, or dean’s office or in an academic department.
- Experience working independently with minimal supervision.
- Prior work experience that required being detail oriented.
- Prior work experience with project management software such as Monday.com.
- Prior experience/knowledge of the University of Kansas structure, organization, and administration procedures.
- Resume
- Cover letter describing how the required and preferred qualifications are met
- Three professional references and their contact information
- Two writing samples from current or previous work demonstrating communication style and quality.
Application review begins Monday, October 5, 2026, and will continue until a qualified pool of applicants is received.Contact Information to ApplicantsKristine Latta
klatta@ku.eduAdvertised Salary Range$55,000Application Review BeginsMonday October 5, 2026Anticipated Start DateMonday November 2, 2026Apply to Job
Organization
Working at the University of Kansas
Join the University of Kansas, and you’ll become part of a Jayhawk family that spans the globe. Wear your KU shirt in London, Istanbul, Buenos Aires, Nairobi or anywhere else, and you will likely hear a resounding “Rock Chalk!” from a stranger. Of course, the appropriate response is an enthusiastic “Jayhawk!” Because, after all, they’re not really strangers, they’re family.
The Jayhawk community is united by more than 150 years of tradition and by our commitment to pushing the boundaries of knowledge, transforming the academic experience, and creating solutions through innovative research. KU’s mission is to lift students and society by educating leaders, building healthy communities and making discoveries that change the world.
The University of Kansas is the state’s flagship university and one of just 66 invited members of the prestigious Association of American Universities (AAU). We consistently earn high rankings for academics and recognition as a premier research university.
KU faculty and staff embrace our role as the state’s flagship university, AAU member and R1 institution that serves the state, nation and world. We celebrate the energy and compassion that infuse the Jayhawk spirit; and, we remain true to KU’s historic values: the elevating force of education, the transformative power of research and the healing power of service.
Instruction
KU offers a broad array of undergraduate and graduate study programs, and we fulfill our mission through academic and research programs of international distinction, coupled with outstanding libraries, teaching museums and information technology. These resources enrich the academic experience for students from all 50 states and 112 countries, and provide enrichment resources for KU faculty and staff.
Research
The university attains high levels of research productivity and recognizes that faculty are part of a network of scholars and academicians that shape a discipline as well as teach it. KU staff are integral to our research success, participating in and supporting discoveries that expand knowledge and improve lives.
Service
The university and our employees serve society through research, teaching and the preservation and dissemination of knowledge. KU's academic programs, arts facilities and public programs provide cultural enrichment opportunities for the larger community. And, KU offers educational, research and service programs throughout the state. KU employees are encouraged to participate in and serve the campus and surrounding communities in a way that is meaningful to them.
International Dimension
KU offers more than 100 programs of international study and cooperative research for KU students and faculty at sites around the world. The university offers teaching and research that draw upon and contribute to the most advanced developments throughout the United States and abroad. At the same time, KU's extensive international ties support economic development in Kansas.
Values
The University of Kansas, our students and employees are committed to excellence. We foster a multicultural, inclusive environment in which the dignity and rights of individuals are respected. Intellectual diversity, integrity and disciplined inquiry in the search for knowledge are of paramount importance.
Our City and State
KU sits atop Mt. Oread in the center of Lawrence, a town full of natural beauty and culture. In fact, Rolling Stone magazine named Lawrence one of the best college towns in the United States. Lawrence is home to more than 100,000 people, and has a charming, Midwestern friendliness that welcomes visitors and celebrates diversity. In addition to KU, Lawrence is home to Haskell Indian Nations University, the premiere tribal university in the United States.
Lawrence’s historic and thriving downtown features restaurants, nightlife and local shops offering unique finds that you won’t find anywhere else. The town has more than 50 parks, an encompassing mixed-use trail, and quick access to biking/hiking trails along the Kansas River and around Clinton Lake. A five-minute drive from Lawrence, Clinton Lake offers fishing, boating, beaches, camping and other outdoor activities.
Located just 40 minutes west of Kansas City, Lawrence offers the appeal of a mid-size, suburban town with quick access to the amenities of a large city, including an international airport. The Kansas City metro area is home to world-class museums and cultural activities, Jazz clubs and other nightlife venues, expansive shopping options, and exciting professional sports with the Kansas City Chiefs, Kansas City Royals and Sporting KC.
Kansas is in the center of the country, making it convenient and cost effective to fly or drive to destinations throughout the United States. Far from flat, the Flint Hills, just 90 minutes from Lawrence, offer panoramic vistas that showcase the breathtaking beauty of America.
Making KU Your Home
Something about Lawrence is magnetic. Long-time residents are never surprised when a KU student or employee from out of state decides to make Lawrence their permanent home. And, even those who do leave often find themselves returning to “the nest” at some point in the future. In fact, Lawrence has been named by several publications as one of the best places to retire.
At the University of Kansas, you’ll join a global Jayhawk family and find a place to call home.
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