Executive Office Coordinator

Employer: University of California, Los Angeles
Location: Los Angeles, CA

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Employment Type: Full Time
Institution Type: Four-Year Institution

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Job Details
Organization

Department Summary

The UCLA Lake Arrowhead Lodge operates as a 50-acre conference center and retreat from September through mid-June, and transitions into the Bruin Woods family camp for UCLA alumni during the summer.
Position Summary

The Executive Office Coordinator serves as the administrative backbone and primary operational contact for the executive leadership team at UCLA Lake Arrowhead Lodge. In this key position, you will ensure seamless daily operations across the executive suite by managing complex schedules, coordinating high-priority meetings, and facilitating cross-departmental communication.

As a main ambassador for our executive team, you will maintain a high level of professionalism, handle confidential information with strict discretion, and drive administrative efficiency across all departmental operations.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications

2+ years Experience in personnel, accounting, project management, or administration in a department of one hundred or more employees (Required)

Experience maintaining a high standard of productivity within a broad scope of responsibility despite frequent interruptions; Ability to complete a large volume of diverse tasks efficiently, meeting established deadlines (Required)

Skill organizing information, people, finances and other resources to develop effective programs and bring to closure projects simultaneously while optimizing efficiency and minimizing duplication of effort (Required)

Skill in analyzing operating procedures and recommending necessary changes consistent with accepted practices (Required)

Highly developed interpersonal communication skills including political acumen and social perceptiveness (Required)

Expert skill using standard business software (e.g. Microsoft Office Suite) (Required)

Excellent oral and written communication skills to effectively communicate with diverse populations with competing priorities; Ability to effectively and clearly convey information to individuals at various organization levels and to groups of different sizes (Required)

Skill in writing grammatically correct business English, such as proposals, memos, and other routine correspondence (Required)

Ability to encourage and motivate individuals to work together to achieve department's goals and objectives (Required)

Skill in working as part of a team and collaborating with colleagues, and ability to establish and maintain cooperative working relationships with administrators, faculty, students and staff (Required)

Demonstrated ability to handle highly confidential matters discreetly and maintain strict confidentiality of sensitive information (Required)

Ability to obtain certificate as fingerprint roller. (Required)

Working knowledge of University policies, procedures, and business systems (Preferred)

Education, Licenses, Certifications & Personal Affiliations

Bachelor's Degree in a related field (Required) Or

combination of education and equivalent experience ()

Must possess, upon hire, and maintain a valid CA noncommercial Class C License in accordance with the California (CA) Department of Motor Vehicles. (Required)

Special Conditions for Employment

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Driving Record: The position is subject to the California DMV "Pull Notice System" and continued employment is contingent upon proof of a satisfactory driving record.

Evening, weekend, and holiday work as business dictates (Required)

Schedule

8:00 a.m. to 5:00 p.m., Monday through Friday
Union/Policy Covered

CX-Clerical & Allied Services
Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Administrative%20Officer%202%20CX%20(41271734)

Working at University of California, Los Angeles

UCLA is a public research university located in the Westwood neighborhood of Los Angeles, California. It was founded in 1919 and is the second oldest of the ten campuses affiliated with the University of California system. UCLA offers over 300 undergraduate and graduate degree programs in a wide range of disciplines and enrolls about 26,000 undergraduate and about 12,000 graduate students from the United States and around the world every year.

UCLA features the College of Letters and Science, seven general campus professional schools, and four professional schools for the health sciences. The UCLA College of Letters and Science has 34 academic departments and 900 faculty, and houses the majority of UCLA's 129 undergraduate majors as well as the students in the Graduate Division of Letters and Sciences. The UCLA College Honors Program is also housed in the College. The College of Letters and Science's programs are divided into five academic divisions: humanities, social sciences, life sciences, physical sciences, and the International Institute. UCLA also offers certificate programs, undergraduate degree-credit and continuing education credits for non-full-time students through its UCLA Extension education program.

The 2010 edition of U.S. News & World Report ranked UCLA as the 24th best university in the nation and 32nd best in the world. In the 2007 edition of U.S. News and World Report, UCLA Medical Center was ranked best in the West, as well as one of the top 3 hospitals in the United States alongside Mayo Clinic, Cleveland Clinic, Massachusetts General Hospital, and Johns Hopkins Hospital. In 15 of the 16 medical specialty areas examined, UCLA Medical Center ranked in the top 20.

The campus' location in Los Angeles makes excursions to local museums, theaters, or other entertainment venues relatively quick and easy.