Coordinator of Double Wolf Pathways

Job Title: Coordinator of Double Wolf Pathways
Location: UWG Recruiting Location
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 304217
About Us

Since 1906, the University of West Georgia (UWG) has been home to those who seek a transformative college experience. UWG is a leading residential, doctoral comprehensive university that offers a broad undergraduate and graduate curriculum based on a liberal arts foundation.Nestled among the pines on a picturesque 645 acres is the University of West Georgia- a hidden gem approximately 40 miles west of Atlanta. Serving approximately 16,000+ students, and offering more than 100 programs, UWG is committed to advancing innovative academic programs and a student-centered business model. Perennially ranked by U.S. News & World Report, the Princeton Review, and Colleges of Distinction as a top national university, West Georgia offers 86 fields of study, including business, computing, nursing, education, STEM, communication and digital media, social sciences, and the fine and performing arts. UWG generates a regional economic impact of more than $650 million annually and provides a safe, quality, and affordable university experience that connects students to post-graduate career and leadership opportunities. UWG has been recognized by the Carnegie Foundation for its institutional commitment to community engagement through teaching, research and creative activities, and public service. West Georgia is one of only 119 U.S. colleges and universities to receive the elective classification in 2020 and is among only 359 institutions nationally. Dedicated to creating a first-choice university for students, alumni, employees, and communities, UWG seeks employees who will advance and support the University's mission of fulfilling the talent needs of western Georgia and the Atlanta metropolitan area, while contributing to the social, cultural, and economic development of the region and state.

The University of West Georgia offers a comprehensive total rewards package designed to support faculty and staff across multiple dimensions; health, wellness, financial security, and professional growth. Employees working at least 30 hours per week gain access to a range of health plans, including medical, dental, and vision, wellness programs, and robust retirement options through Georgia Teachers Retirement System (TRS), Optional Retirement Program, and voluntary 403(b) and 457(b) plans. Employees are granted 13 paid holidays and paid time off accruals and are eligible to participate in the University System of Georgia's Tuition Assistance Program. Fringe benefits include a variety of resources focused on employee physical, mental, financial, and social well-being through Acentra Employee Assistance Program in addition to personal financial advising with Captrust. UWG also offers exclusive discounts and special offers on entertainment, travel, and other products and services through the Perks at Work program, free access to the university recreation facility, discounted campus dining options, and more!

Living in Carrollton, "The City of Dreams," offers the advantages of city life with a small-town vibe. This progressive community with Southern flair offers plenty of shopping, restaurants, nightlife opportunities, and cultural events. Named a City of Excellence in Georgia and listed as one of the 50 Best Small Southern Towns, Carrollton is the cultural, educational, health care, and commercial center for the west Georgia region.

At the heart of Carrollton is its historic downtown and Adamson Square lined with shops, galleries, and restaurants. Each season offers unique local events and opportunities for year-round recreation. Outdoor activities abound through award-winning spaces, including an 18-mile paved walking and biking Greenbelt trail that encircles the city and passes through the UWG campus.

The city embraces the University's students, faculty, and staff, and welcomes the diversity UWG brings to the community.

Invested in education with highly rated city and county K-12 systems, both city and county public school graduation rates are 90% and above and rank among the top in the nation by U.S. News & World Report.

Location

Our campus is located at 1601 Maple Street, Carrollton, GA 30118.

Faculty and staff members are expected to be physically present on campus as needed to support the in-person educational experience and on-campus vitality at the University of West Georgia. Depending upon teaching assignments and student demand, this could include the Carrollton or Newnan campuses.

Job Summary

The Coordinator of Double Wolf Pathways owns the University of West Georgia's Double Wolf program and runs its two pathways, Start Early and Direct Admit, as a single recruitment operation. Double Wolf lets qualified UWG undergraduates move into a UWG master's program without an application, either by sharing up to twelve graduate credit hours toward both degrees or by being admitted directly during the senior year. This is a new position created to give the program a single owner. The pathways currently operate across staff who also carry graduate admissions and graduate student support responsibilities, so the work happens in the margins. The coordinator is responsible for the entire student experience from identification through enrollment in the master's program, and for the results the program produces. The target for FY27 is 300 Double Wolf students across both pathways, drawn from a currently eligible undergraduate population of approximately 1,400. The person in this role is expected to set the recruitment plan, build the partnerships across colleges and advising that make it work, and report progress against the target.

Responsibilities

1. Program Ownership and Strategy
Serves as the single point of ownership for the Double Wolf program, including both the Start Early and Direct Admit pathways. Develops and executes the annual recruitment plan for both pathways, including targets by college, program, and pathway. Sets and manages the annual student contact cycle so eligible students are identified and reached early enough to use the pathway that fits them. Recommends changes to program design, eligibility, and policy to the Dean of the Graduate School based on what the data show. - Maintains program documentation, including the pathway playbooks, advisor materials, and student-facing guides.

2. Student Recruitment and Outreach
Identifies eligible undergraduates each term from Banner and builds targeted outreach lists by pathway and program. Conducts direct outreach by email, text, phone, and in person, and meets individually with prospective students to explain the pathway and the fit with their degree plan. Delivers information sessions, classroom visits, and college-level presentations to reach students where they already are. Follows students through the full funnel, including admitted students who have not yet registered, which is the most recoverable loss in the program. Coordinates with Graduate Admissions on application processing, admission decisions, and enrollment for pathway students.

3. Partnerships and Collaboration
Builds and maintains working relationships with graduate program coordinators in every college that offers a Double Wolf pathway. Partners with undergraduate academic advisors so the pathway is presented to students as part of normal degree planning rather than as a separate program. Works with the Registrar, Financial Aid, and the Bursar to resolve the shared-credit, billing, and aid questions that come up for pathway students. Works with University Communications and Marketing on campaigns, web content, and print materials for the program. -Represents the Graduate School and the Double Wolf program at university recruitment and student success events.

4. Data, Tracking, and Reporting
Maintains the tracking system for pathway participants from identification through masters enrollment and completion. - Reports pathway performance separately against its own capture rate so a shortfall in one pathway is visible rather than absorbed. Prepares regular progress reports for the Dean of the Graduate School and periodic reports for the Provost. - Analyzes conversion, yield, and retention data and uses it to adjust the recruitment plan.

Required Qualifications

Educational Requirements
Bachelors Degree

Required Experience
Three years of professional experience in academic advising, admissions, enrollment management, student success, or a closely related higher education field. A masters degree may substitute for two years of the required experience. Demonstrated experience working directly with students in an advising, recruitment, or coaching capacity. - Experience using a student information system and working with student data.

Preferred Qualifications

Preferred Educational Qualifications
Masters Degree

Preferred Experience
Experience in graduate enrollment, graduate admissions, or graduate student services. Experience owning a program or initiative, including setting targets and reporting results. Working knowledge of Banner, Slate, or comparable student information and CRM systems. Experience with adult learner or degree completion populations.

Proposed Salary

Salary is $65,000 annually. Paid on a monthly basis.

Knowledge, Skills, & Abilities

ABILITIES
Ability to run a program independently and make decisions without close supervision. - Strong written and verbal communication, including the ability to explain a complicated pathway simply to a nineteen year old and to a department chair in the same week. - Ability to build credibility and working relationships across colleges, departments, and administrative offices without direct authority.

Physical Requirements
Lifting up to 20lbs or greater Office Environment - Work normally performed in a typical interior work environment.

KNOWLEDGE
Comfort with data, including pulling lists, tracking a funnel, and reporting honestly against a target. - Organization and follow-through across a large volume of individual student contacts.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of West Georgia as determined by the University of West Georgia in its sole discretion; confirmation of the credentials and employment history reflected in your application materials, reference checks; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG). The Board of Regents prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status ("protected status"). No individual shall be excluded from the participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any USG program or activity because of the individual's protected status; nor shall any individual be given preferential treatment because of the individual's protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

Other Information

The mission of the University of West Georgia is to enable students, faculty, and staff to realize their full potential through academic engagement, supportive services, professional development, and a caring, student-centered community. The institutional mission and daily operation of the University of West Georgia are guided by our values that support our vision to be the best place to work, learn, and succeed: ACHIEVEMENT, CARING, COLLABORATION, INCLUSIVENESS, INNOVATION, INTEGRITY, SUSTAINABILITY, and WISDOM.