Executive Assistant

Employer: University of California, Los Angeles
Location: Los Angeles, CA

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Employment Type: Full Time
Institution Type: Four-Year Institution

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Job Details
Organization

Special Instructions to Applicants

Please submit cover letter and resume.

Position Summary

Counseling and Psychological Services (CAPS) serves as the campus community mental health center for UCLA students; the department includes a multidisciplinary staff of approximately 65 psychiatrists, therapists, case managers, trainees, and support staff. The Department's mission is to support students' emotional and intellectual development, emotional resiliency and personal well-being toward optimizing their ability to thrive in UCLA's diverse learning environment. Clinical services are confidential and available to all regularly enrolled UCLA students, serving approximately 22% of the entire UCLA population. Under the direction of the CAPS Administrative Services Director, the position performs a variety of duties supporting the mission of CAPS and the University in providing high-level, direct administrative support to the CAPS Executive Director and the CAPS Leadership Team including the Administrative Services Director, CAPS Clinical Director, CAPS Training Director, CAPS Preventions and CARE Services Director, and the CAPS Psychiatry Director, as-needed.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications

Previous experience in a mental health setting. (Preferred)

Ability to communicate effectively and diplomatically with a diverse group of students, faculty, and administrators both individually and in group settings. (Required)

In all interactions, demonstrates professionalism, diplomacy, courtesy, and sensitivity to the emotional and physical status of others. (Required)

Ability to create reports and communicate utilizing Windows software including MS Office in network environment. (Required)

Experience with patient electronic medical records software/systems. (Required)

Ability to work comfortably and effectively with frequent interruptions and changes in staffing and schedules. (Required)

Skill in working independently and following through on assignments with minimal direction and supervision. (Required)

Ability to recognize problems and generate alternatives or offer solutions based on knowledge of procedures and existing guidelines. (Required)

Prioritizing skills to organize workload to accomplish established objectives (Required)

Ability to speak and interact in a courteous and attentive manner with persons of various social, cultural, socio-economic, and educational backgrounds. (Required)

Skills in reading documents such as mental health records, policies and procedures, and instructional manuals in order to appropriately use information. (Required)

Knowledge of the Health Insurance Portability and Accountability Act (HIPAA). (Required)

Special Conditions for Employment

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

Schedule

8:00 a.m. to 5:00 p.m.
Union/Policy Covered

CX-Clerical & Allied Services
Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Blank%20Assistant%203%20(MI-DPT520000-JC004722-PD168916)

Working at University of California, Los Angeles

UCLA is a public research university located in the Westwood neighborhood of Los Angeles, California. It was founded in 1919 and is the second oldest of the ten campuses affiliated with the University of California system. UCLA offers over 300 undergraduate and graduate degree programs in a wide range of disciplines and enrolls about 26,000 undergraduate and about 12,000 graduate students from the United States and around the world every year.

UCLA features the College of Letters and Science, seven general campus professional schools, and four professional schools for the health sciences. The UCLA College of Letters and Science has 34 academic departments and 900 faculty, and houses the majority of UCLA's 129 undergraduate majors as well as the students in the Graduate Division of Letters and Sciences. The UCLA College Honors Program is also housed in the College. The College of Letters and Science's programs are divided into five academic divisions: humanities, social sciences, life sciences, physical sciences, and the International Institute. UCLA also offers certificate programs, undergraduate degree-credit and continuing education credits for non-full-time students through its UCLA Extension education program.

The 2010 edition of U.S. News & World Report ranked UCLA as the 24th best university in the nation and 32nd best in the world. In the 2007 edition of U.S. News and World Report, UCLA Medical Center was ranked best in the West, as well as one of the top 3 hospitals in the United States alongside Mayo Clinic, Cleveland Clinic, Massachusetts General Hospital, and Johns Hopkins Hospital. In 15 of the 16 medical specialty areas examined, UCLA Medical Center ranked in the top 20.

The campus' location in Los Angeles makes excursions to local museums, theaters, or other entertainment venues relatively quick and easy.