Assistant Coordinator of Records

Classification Title:

Operations Assistant II

Classification Code:

AH74

Pay Grade:

GEN05

Subject to Drug/Alcohol Testing Guidelines:

No

Subject to Credit Check:

No

Internal Title:

Assistant Coordinator of Records

Department:

Registrar's Office

Position Type:

PCLS - Slotted Classified

Full or Part Time:

Full-Time

Basis:

12 mo.

Hours per week:

37.5 hours per week

Normal Work Schedule:

M-Th 8am-5pm, F 8am-12:30pm

Job Details:

ASSISTANT COORDINATOR OF RECORDS

Coastal Carolina University is currently accepting applications for one full-time position Assistant Coordinator of Records in the Department of the Registrar’s Office.

This position is responsible for the processing of information applicable to student records, demographics, and auditing of student record information each semester to ensure accuracy. Primary individual for processing electronic form workflow, and document imaging.

How to Apply: Interested candidates may apply online at https://jobs.coastal.edu/postings/122758. Applicants must submit a cover letter, resume, and contact information for three (3) professional references. Review of applications will begin immediately and continue until position is filled.

Required: Bachelor’s Degree. Two (2) years relevant experience working with data and records.

Preferred: Experience with a Student Information System and with Datatel (Ellucian Colleague).
Duties include, but not limited to:

• Student Record Audits: Ensures all student record audits are completed with accuracy and within established timeframes.
• Demographics: Processes all student demographic updates, ensuring all necessary documentation is placed on student record.
• Document Imaging: Images all forms of paper records into the digital student record. Ensures all documents are imaged following policies and procedures.
• Enrollment Verifications: Processes enrollment verifications per student requests. Ensures all university policies, and FERPA regulations are followed.

Operations Assistant II (AH74/61121760), full-time position with benefits. SC State Pay Grade: GEN05. Salary range: $34,476.00 (minimum) to $44,778.00 (midpoint). Normal work hours are Monday through Thursday, 8:00 a.m. to 5:00 p.m. and Friday, 8:00 a.m. to 12:30 p.m. Must be flexible to meet the special scheduling needs of the university.

Coastal Carolina University is a public comprehensive liberal arts institution located in Conway, South Carolina, just nine miles from the Atlantic coastal resort city of Myrtle Beach. Coastal Carolina University enrolls over 12,000 students from 48 states and 53 nations. The University is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award the baccalaureate and master’s degrees of national and/or regional significance in the arts and sciences, business, humanities, education, and health and human services, a specialist degree in instructional technology, and PhD degrees in marine science: coastal and marine systems science and education sciences.

The University provides equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, citizenship status, national origin, or because an employee or applicant for employment is an individual with a disability or a disabled veteran, an Armed Forces service medal veteran, a recently separated veteran, or an active-duty wartime or campaign badge veteran, or other “protected veteran,” as defined by law. Coastal Carolina University is an EO/AA employer.

Required Qualifications:

Bachelor’s Degree. Two (2) years relevant experience working with data and records.

Preferred Qualifications:

Experience with a Student Information System and with Datatel (Ellucian Colleague).

Knowledge, Skills & Abilities:

Knowledge of FERPA (Federal Educational Rights and Privacy Act), ability to follow detailed procedures to achieve a desirable outcome.

Posting Number:

FTE-S01201P

Number of Vacancies:

1

Desired Start Date:

10/01/2026

Job Open Date:

09/23/2026

Open Until Filled:

Yes

Quicklink for Posting:

https://jobs.coastal.edu/postings/122758