Office Manager
- Employer
- The University of Kansas
- Location
- University of Kansas Lawrence Campus
View more categoriesView less categories
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
- Manage UCC reception, ensuring high-quality customer service for all UCC stakeholders: students, employers, alumni, faculty, staff and campus departments which includes explaining policies and procedures.
- Hire, train and provide daily supervision of 6-8 undergraduate student employees (Career Center Student Specialists) who provide front line reception support during academic year.
- Relay requests for services from employers, students, faculty and staff to pertinent UCC staff.
- Coordinate and assign project requests for CCSS’s assistance from UCC staff.
- Manage Handshake, UCC’s career management system, which includes account requests and troubleshooting for all types of users of Handshake (off-campus employers, on-campus employers, alumni, students, faculty and external campus career center staff and internal university career center staff).
- Coordinate entry of job and internship information and explain employment policy and procedures; communicate with other campus career services offices concerning career management system maintenance and upkeep of records.
- Answer routine questions from employers who are trying to register for career fairs and other recruitment and networking events. Communicate with event sponsors to ensure efficient delivery of sponsorship materials and metrics. Post UCC career fairs and programs to the KU Calendar of Events system and facilitate payments and deposits for career fairs.
- Manage the JLD (Job Location Development) program, an employment program for local employer engagement, including recruiting, approving and rejecting new employers in Handshake; compiling data for monthly and annual reports.
- Schedule search committee meetings and assist with new employee on-boarding.
- Schedule training for campus staff engaging in Career Champions program.
- Facilities management (office moves, carpet cleaning, MFD, monitoring and ordering office supplies, and other workspace needs).
- Manage internal and external office meetings such as UCC staff meetings, marketing photos, programming meetings.
- Manage onboarding of new staff including access to building, work spaces and updating space management for office moves.
- Authoritative resource to student staff about UCC departmental regulations, policies and procedures.
- Manage campus use of career resources such Professional Headshot booth PHOG Professional Clothing Closet, which includes monitoring use and inventory, curating donated clothing and scheduling social media for closet promotion/donation needs Digital Media Coordinator.
- Generate and analyze statistical reports related to user engagement of career technologies related to employer engagement and front desk operations (Handshake, Iris Photo Booth, Resume Dropbox).
- Serves as member of UCC Leadership team.
- Represent the UCC in HireJayhawks meetings, campus-wide consortium of career services who work manage Handshake.
- Make small and routine updates to UCC website using CMS.
- Other duties as assigned by the Program Director, as needed.
Office hours are Monday-Friday, 8:00 am to 5:00 pm
This position requires the ability work occasional evenings in conjunction with events and programming schedules/demands (advanced notification will be provided for schedule adjustment).Required Qualifications
- High school diploma or GED equivalency and five (5) years of office experience or a Bachelor's degree and one (1) year of office experience.
- Minimum two (2) years of experience using Microsoft Office, including Word and Excel as evidenced by application materials.
- Excellent written communication skills as evidenced by application materials.
- Previous experience that demonstrates using strong interpersonal skill and the ability to work as a team member, as evidenced by application materials.
- Previous experience that required working independently, as evidenced by application materials.
- Previous experience working on multiple tasks and prioritizing work activities as evidenced by application materials.
- Previous experience with organization, attention for details and communicating with all levels of staff and customers.
- Previous supervisory experience.
- A cover letter explaining your interest in the position and an assessment of your skills related to the required and preferred qualifications;
- Resume;
- A list of three (3) professional references.
wshoe@ku.edu
(785) 864-3624Advertised Salary RangeStarts at $49,600 - commensurate with experienceApplication Review BeginsWednesday October 7, 2026Anticipated Start DateMonday November 9, 2026Apply to Job
Organization
Working at the University of Kansas
Join the University of Kansas, and you’ll become part of a Jayhawk family that spans the globe. Wear your KU shirt in London, Istanbul, Buenos Aires, Nairobi or anywhere else, and you will likely hear a resounding “Rock Chalk!” from a stranger. Of course, the appropriate response is an enthusiastic “Jayhawk!” Because, after all, they’re not really strangers, they’re family.
The Jayhawk community is united by more than 150 years of tradition and by our commitment to pushing the boundaries of knowledge, transforming the academic experience, and creating solutions through innovative research. KU’s mission is to lift students and society by educating leaders, building healthy communities and making discoveries that change the world.
The University of Kansas is the state’s flagship university and one of just 66 invited members of the prestigious Association of American Universities (AAU). We consistently earn high rankings for academics and recognition as a premier research university.
KU faculty and staff embrace our role as the state’s flagship university, AAU member and R1 institution that serves the state, nation and world. We celebrate the energy and compassion that infuse the Jayhawk spirit; and, we remain true to KU’s historic values: the elevating force of education, the transformative power of research and the healing power of service.
Instruction
KU offers a broad array of undergraduate and graduate study programs, and we fulfill our mission through academic and research programs of international distinction, coupled with outstanding libraries, teaching museums and information technology. These resources enrich the academic experience for students from all 50 states and 112 countries, and provide enrichment resources for KU faculty and staff.
Research
The university attains high levels of research productivity and recognizes that faculty are part of a network of scholars and academicians that shape a discipline as well as teach it. KU staff are integral to our research success, participating in and supporting discoveries that expand knowledge and improve lives.
Service
The university and our employees serve society through research, teaching and the preservation and dissemination of knowledge. KU's academic programs, arts facilities and public programs provide cultural enrichment opportunities for the larger community. And, KU offers educational, research and service programs throughout the state. KU employees are encouraged to participate in and serve the campus and surrounding communities in a way that is meaningful to them.
International Dimension
KU offers more than 100 programs of international study and cooperative research for KU students and faculty at sites around the world. The university offers teaching and research that draw upon and contribute to the most advanced developments throughout the United States and abroad. At the same time, KU's extensive international ties support economic development in Kansas.
Values
The University of Kansas, our students and employees are committed to excellence. We foster a multicultural, inclusive environment in which the dignity and rights of individuals are respected. Intellectual diversity, integrity and disciplined inquiry in the search for knowledge are of paramount importance.
Our City and State
KU sits atop Mt. Oread in the center of Lawrence, a town full of natural beauty and culture. In fact, Rolling Stone magazine named Lawrence one of the best college towns in the United States. Lawrence is home to more than 100,000 people, and has a charming, Midwestern friendliness that welcomes visitors and celebrates diversity. In addition to KU, Lawrence is home to Haskell Indian Nations University, the premiere tribal university in the United States.
Lawrence’s historic and thriving downtown features restaurants, nightlife and local shops offering unique finds that you won’t find anywhere else. The town has more than 50 parks, an encompassing mixed-use trail, and quick access to biking/hiking trails along the Kansas River and around Clinton Lake. A five-minute drive from Lawrence, Clinton Lake offers fishing, boating, beaches, camping and other outdoor activities.
Located just 40 minutes west of Kansas City, Lawrence offers the appeal of a mid-size, suburban town with quick access to the amenities of a large city, including an international airport. The Kansas City metro area is home to world-class museums and cultural activities, Jazz clubs and other nightlife venues, expansive shopping options, and exciting professional sports with the Kansas City Chiefs, Kansas City Royals and Sporting KC.
Kansas is in the center of the country, making it convenient and cost effective to fly or drive to destinations throughout the United States. Far from flat, the Flint Hills, just 90 minutes from Lawrence, offer panoramic vistas that showcase the breathtaking beauty of America.
Making KU Your Home
Something about Lawrence is magnetic. Long-time residents are never surprised when a KU student or employee from out of state decides to make Lawrence their permanent home. And, even those who do leave often find themselves returning to “the nest” at some point in the future. In fact, Lawrence has been named by several publications as one of the best places to retire.
At the University of Kansas, you’ll join a global Jayhawk family and find a place to call home.
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