Administrative Assistant II
- Employer
- Texas State University
- Location
- San Marcos
View more categoriesView less categories
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
2027025
Posting/Functional Title:Administrative Assistant II
University Pay Plan Title:Administrative Assistant II
Location:San Marcos
Department:Conslng, Ldrship, Adlt Educ & Schl Psych
Recruitment Type:Open Recruiting
Job Type:Full-Time
Funding Source:Permanent
Monthly Salary:$3,333.33
Job Category :Non-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.:- High school diploma with 2 years of administrative assistant experience.
- Knowledge of policy and procedures in a complex work environment such as a university, school, business, agency, or similar environment.
- Demonstrated proficiency in Microsoft Office Suite, including Word, Outlook, and Excel and Adobe Sign (for Texas State employees examples include software such as SAP, Concur, AIM, Banner, CourseLeaf, 25Live, Slate and Canvas)
- Ability to manage multiple tasks and to prioritize tasks effectively in order to meet deadlines within a fast-paced environment.
- Exceptional organizational abilities with a high level of attention to detail.
- Prepare clear, concise, and grammatically correct correspondence and documents.
- Discretion and confidentiality in handling sensitive issues and information.
- Experience working in higher education at a college or university.
- Knowledge of Texas State University policies and procedures.
- Strong customer service skills in interacting courteously and confidentially with others when answering phones and in person.
- Skilled in preparing clear, concise and grammatically correct correspondence, proofreading and formatting documents and spreadsheets.
- Ability to multitask, working in high-priority situations to meet deadlines while coping with frequent interruptions.
- Experience with assisting and/or coordinating event/meeting planning, working within a budget, and preparing purchase orders.
Responsible for providing administrative and general clerical support within the Department of Counseling, Leadership, Adult Education & School Psychology. This includes primary support responsibilities for graduate programs with CLAS and other department duties as assigned. This position is in person at the San Marcos campus.
Job Duties:The Administrative Assistant II provides administrative support to students, faculty, and staff within the department. Responsibilities of this position include:
- Creating a welcoming environment and greeting students, faculty, and visitors to the office.
- Responding in a timely manner to incoming phone calls and emails.
- Providing guidance or referrals to students, faculty, and visitors, as needed.
- Working closely with Program Coordinators to assist with program needs, communications, and events and to maintain program records.
- Handling purchases for the programs and department; processing reimbursements; submitting forms and payments for independent contractors in a timely manner; and ensuring that expenses and receipts are sufficiently tracked, submitted, and reconciled according to university procedures.
- Reserving rooms and assisting with faculty meetings, department, and program events as needed.
- Entering course registration, scheduling, and room reservation information for upcoming semesters. Submitting changes to course information, as needed. Processing override requests with appropriate approval from program faculty.
- Providing information to prospective students about admissions, registration, override requests, and basic program-related information. Supporting programs in admissions procedures.
- Preparing travel requests, mileage reimbursement, and expense reports for students, faculty, and staff. Ensuring student and faculty travel spreadsheets are accurate and complete on a weekly basis. Supporting faculty candidates by making travel, transportation, and lodging arrangements.
- Developing partnerships with university and community contacts to more effectively complete administrative tasks.
- Sending partnership agreements as needed to identified stakeholders and track signatures for prompt completion.
09/22/2026
Job Close Date (posting closes at midnight):10/05/2026
Open Until Filled:No
Normal Work Days:Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start:8:00AM
Normal Work Hours End:5:00PM
Legal and Required Notices:Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.
Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:
Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.
At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html
Organization
Texas State University seeks candidates whose professional background includes embracing a diversity of people and ideas, a spirit of inclusiveness, a global perspective, and a commitment to community-building. As a federally designated Hispanic Serving Institution, we are especially interested in applicants who share a commitment to equity, and the high-quality education of students from historically underserved and systematically marginalized communities. Individuals from historically underrepresented groups are strongly encouraged to apply.
About Texas State University
Texas State University is home to more than 38,000 students and 2,000 faculty members in the growing Austin-San Antonio corridor. A member of the Doctoral Universities: Higher Research Activity Carnegie classification, the university creates new knowledge, fosters cultural and economic development, and prepares its growing population of diverse students for the endless possibilities that await them as citizens of Texas, the nation, and the world.
Students at Texas State choose from 98 undergraduate, 91 master’s and specialists, and 14 doctoral programs offered by 10 colleges (Applied Arts, The Emmett and Miriam McCoy College of Business Administration, Education, Fine Arts and Communication, Health Professions, Honors, Liberal Arts, Science and Engineering, The Graduate College, and the University College). With a diverse campus community including 50% of the student body from ethnic minorities, Texas State is one of the top 13 producers of Hispanic baccalaureate graduates in the nation. In fall 2019, there were 1,470 full-time faculty and 2,286 full-time staff. Research and creative activities have led to growing success in attracting external support. For FY 2019, Texas State had an annual operating budget of over $724 million. Texas State’s Research and Development expenditures for FY 2018 were more than $64 million. The Alkek Library has more than 3.1 million titles in its collection. Additional information about Texas State and its nationally recognized academic programs is available at www.txstate.edu.
Mission
Texas State University is a doctoral-granting, student-centered institution dedicated to excellence and innovation in teaching, research, including creative expression, and service. The university strives to create new knowledge, to embrace a diversity of people and ideas, to foster cultural and economic development, and to prepare its graduates to participate fully and freely as citizens of Texas, the nation and the world.
Locations
Texas State's San Marcos campus is located in a growing community of 63,000 people in the Austin Metropolitan Area. Located in the Texas Hill Country, where blackland prairies roll into beautiful hills, Texas State enjoys a setting that is unique among Texas universities. The beauty of the crystal-clear San Marcos River and the stately cypress and oak trees on the campus add to the charm of the university’s picturesque setting. Our location on the banks of the San Marcos River provides recreational activities for students throughout the year.
The Texas State Round Rock Campus is located north of Austin in Round Rock, TX. The Round Rock Campus offers the junior and senior level classes to complete a bachelor’s degree, graduate degrees, post baccalaureate certification, and continuing education programs. The university's vision for Round Rock is to continue to offer quality academic programs that meet the workforce needs of Texas, especially focusing on academic programs that appeal to working adults, and to serve as a hub of health professions research and education.
Some positions may require teaching on the main campus and at the Texas State University Round Rock Campus.
Texas State University is an Equal Employment Opportunity/Affirmative Action Employer, committed to inclusive thought and action in support of our diverse community. Individuals from historically underrepresented groups and all those who share our commitment to inclusivity and passion for the strength of our diversity are strongly encouraged to apply.
Texas State University is a member of The Texas State University System.
Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.
- Website
- http://www.txstate.edu/
- Telephone
- 512-245-2111
- Location
-
601 University Drive
San Marcos
Texas
78666
United States
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