Business Services Coordinator
- Employer
- University of North Carolina at Greensboro
- Location
- Greensboro, NC
View more categoriesView less categories
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
000030
Functional Title:Business Services Coordinator
Position Type:Administration - Staff
Position Eclass:EP - EHRA 12 mo leave earning
University Information:Located in North Carolina’s third largest city, UNC Greensboro is among the most diverse, learner-centered public research universities in the state, with 18,000 students in eight colleges and schools pursuing more than 150 areas of undergraduate and over 200 areas of graduate study. UNCG continues to be recognized nationally for academic excellence, access, and affordability. UNCG is ranked No. 1 most affordable institution in North Carolina for net cost by the N.Y. Times and No. 1 in North Carolina for social mobility by The Wall Street Journal — helping first-generation and lower-income students find paths to prosperity. Designated an Innovation and Economic Prosperity University by the Association of Public and Land-grant Universities, UNCG is a community-engaged research institution with a portfolio of more than $67M in research and creative activity. The University’s 2,600 staff help create an annual economic impact for the Piedmont Triad region in excess of $1B.
Primary Purpose of the Organizational Unit:Facilities Operations has the responsibility of providing a wide range of services to the entire UNCG campus. Services include all aspects of corrective and preventive maintenance, operations, grounds maintenance, housekeeping, utility infrastructure maintenance and operations, business operations, safety, regulatory compliance, project management, and renovations. These duties are conducted for a campus consisting of over 100 buildings totaling 6 million gross square feet on more than 275 acres.
Position Summary:The primary function of this position is to independently update and maintain assigned ledger accounts for Facilities Operations. Responsibilities include preparing and maintaining detailed reports of payables/receivables; reconciliation of ledger account discrepancies; processing purchases, invoices and utility bills; reconciling/maintaining Facilities Operations Purchasing Card records; completing OTP budget flex transactions; preparation of monthly overtime reports; TMA work order queries and reconciliations; and other duties as assigned.
The major purposes of this position are the following:
50% Updates and maintains Facilities Operations ledger accounts20% Processes purchasing transactions10% TMA work order queries and reconciliations10% Process Accounts Receivables and billings to University customers10% Preparation of monthly management reports
- BACHELOR’S DEGREE IN BUSINESS ADMINISTRATION OR A RELATED DISCIPLINE; OR AN EQUIVALENT COMBINATION OF TRAINING AND EXPERIENCE. ALL DEGREES MUST BE RECEIVED FROM APPROPRIATELY ACCREDITED INSTITUTIONS.
- Experience with Banner 9, eMarketPlace, TMA work order system, previous work experience in Facilities Operations administration, and a Bachelor’s Degree in Business Administration or related disciplines.
$50,002 - $54,600
Org #-Department:Facilities Operations - 56404
Job Open Date:09/22/2026
Open Until Filled:Yes
FTE:1.000
Type of Appointment:Permanent
Number of Months per Year:12
FLSA:Non-Exempt
Percentage Of Time:50%
Key Responsibility:Updates and maintains Facilities Operations ledger accounts
Essential Tasks:- Maintains, develops and reconciles financial records.
- Accurately logs all financial transactions into appropriate department ledgers.
- Reconciles ledgers to the University financial system.
- Researches and promptly resolves financial discrepancies.
20%
Key Responsibility:Process purchasing transactions
Essential Tasks:- Serves as a primary resource and interprets University purchasing policies and guidelines.
- Receives and reviews receipts for purchasing card transactions.
- Reconciles and uploads receipts to BOA system and records transactions in departmental ledgers.
10%
Key Responsibility:TMA work order queries and reconciliations
Essential Tasks:- Queries TMA work order system, linking supporting documents to work orders in TMA.
- Updates work orders to reflect billing status, and researches and resolves customer queries related to work order billings.
- Runs and prints TMA reports as needed.
Percentage Of Time:
10%
Key Responsibility:Process Accounts Receivables and billings to University customers
Essential Tasks:- Receives and processes monthly utility bills for payment.
- Reviews bills upon receipt, for reasonableness, researches and resolves past due amounts shown, logs consumption and costs in appropriate vendor logs, and prepares check requests to facilitate payment.
10%
Key Responsibility:Preparation of monthly management reports
Essential Tasks:- Gathers data from various sources to prepare monthly overtime, monthly air emissions and monthly billing reports.
- Assists with the annual APPA Facilities Performance Indicators survey.
Physical Effort:
Hand Movement-Repetitive Motions - F, Hand Movement-Grasping - F, Finger Dexterity, Reading - C, Writing - C, Talking - C, Standing - o, Sitting - f, Walking - o, Climbing-Stairs - o, Bending - o
Work Environment:Inside - o, Overtime - o
Organization
UNCG at a Glance
Founded in 1891, The University of North Carolina at Greensboro is the largest and most diverse state university in the Piedmont Triad. Standing apart from other universities, the UNCG community is joined together by a shared value: We define excellence not only by the people we attract, but by the meaningful contributions they make.
With more than 19,400 students and 2,500 faculty and staff, UNCG is the largest state university in the Piedmont Triad and has an annual economic impact of more than $1 billion. The campus has grown to include 30 residence halls and 30 academic buildings on 210 acres.
UNCG takes pride in being a learner-centered public research university. The College of Arts & Sciences and seven professional schools offer 79 undergraduate majors, 65 master's programs and 30 doctoral programs.
The university holds two classifications from the Carnegie Foundation for the Advancement of Teaching, as a “research university with high research activity” and for “community engagement” in curriculum, outreach and partnerships. More than $35 million in grants and contracts for research and creative activity are awarded to faculty members annually. Among the most prominent of UNCG's research initiatives are the Gateway University Research Park and the Joint School of Nanoscience and Nanoengineering. Both are partnerships with North Carolina Agricultural and Technical State University.
Globalization of the curriculum has expanded opportunities for international education, through new programs such as the UNC Exchange Program and the Lloyd International Honors College. In addition, innovative signature programs such as Building Entrepreneurial Learning for Life (BELL), Communication Across the Curriculum, Undergraduate Research and Freshman Seminars enhance the student experience.
As a cultural leader, UNCG offers concerts, lectures, dance and theater performances, exhibitions at the internationally known Weatherspoon Art Museum and readings by nationally known authors. In athletics, Spartan teams compete in nine women's and nine men's sports in Division I of the National Collegiate Athletic Association. With ethnic minority students making up 26 percent of the student body, UNCG is the most diverse of the UNC system's historically white campuses.
Although much has changed, some things remain the same. The university motto — “Service” — continues to be a guiding principle put into practice through all aspects of university life.
UNCG Schools and College of Arts & Sciences
The University's Academic Affairs Division consists of seven academic schools, the College of Arts & Sciences, the Graduate School and the Lloyd International Honors College. The names below are the ones currently in use. In some cases, the names have changed since the academic units were founded. The schools and their dates of establishment are: Graduate School 1921-22;College of Arts & Sciences 1969, Lloyd International Honors College 2005, Joint School of Nanoscience & Nanoengineering 2007, Joseph M. Bryan School of Business & Economics 1969, School of Education 1921, School of Health and Human Sciences 2011, School of Music, Theatre and Dance 2010, and School of Nursing 1966.
Achievements & Accolades
UNCG is garnering national attention and awards for its challenging academic programs, supportive environment and engaged community. Take a look at some of our latest accomplishments and meaningful contributions on campus, in the community and around the globe. Curious about more accolades, achievements, our student body, faculty and staff excellence and other signs of our success? Find out more at UNCG Now: http://newsandfeatures.uncg.edu/.
Challenging Academic Programs
UNCG’s slate of online programs has earned a top 10 ranking for affordability from BestColleges.com.
Supportive Environment
Engaged Community
Careers at UNCG
UNCG is committed to the creation of an inclusive, collaborative and responsive university by attracting, retaining and developing a diverse community of talented individuals in support of the university's mission.
- Website
- https://spartantalent.uncg.edu/
- Telephone
- 336-334-5009
- Location
-
723 Kenilworth Street
Greensboro
NC
27402
United States
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