Student Office Assistant
- Employer
- The University of Kansas
- Location
- University of Kansas Lawrence Campus
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- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
The ideal candidate will have strong interpersonal and organizational skills, the ability to follow instructions carefully and complete assignments independently, and the professionalism to maintain confidentiality and appropriately handle sensitive information. Candidates must be available to work scheduled weekday hours in person between 8:00 a.m. and 5:00 p.m. This position offers an opportunity to develop practical experience in university administration, customer service, and office support while building valuable professional skills in a collaborative office environment.Job Description40% - Front Office and Customer Service
- Greet and assist students, faculty, staff, and visitors.
- Respond to routine questions and direct individuals to the appropriate department or university resource.
- Answer telephone calls, take accurate messages, and respond to routine email inquiries.
- Help maintain a welcoming, organized, and professional department office.
- Provide directions and general information to visitors.
- Notify faculty or staff when visitors or appointments arrive.
- Sort and distribute departmental mail and notify recipients when packages arrive.
- Prepare, scan, photocopy, organize, and file documents.
- Assist with maintaining departmental records.
- Perform accurate data entry and update departmental spreadsheets, lists, and logs.
- Maintain office supplies and notify the supervisor when supplies need to be reordered.
- Assist with copying and preparing course, meeting, and departmental materials while protecting confidential information.
- Run occasional on-campus errands.
- Assist with lectures, meetings, recruitment activities, and other departmental events.
- Help prepare signs, name tags, handouts, programs, and other event materials.
- Assist with event setup, cleanup, and organization.
- Post or distribute approved departmental announcements and promotional materials.
- Support faculty, staff, and graduate students with appropriate office-related requests.
- Assist the Administrative Associate with departmental projects as assigned.
- Perform basic research, organization, or data-entry assignments.
- Help identify outdated, incomplete, or inconsistent office records.
- Complete other appropriate office-support duties as assigned.
- Experience providing customer service or assisting members of the public, as demonstrated by application materials.
- Experience using basic computer applications, such as Microsoft Word, Excel, Outlook, or comparable programs, as demonstrated by application materials.
- Strong written communication skills, as demonstrated by application materials.
- Strong organizational skills and attention to detail, as demonstrated by application materials.
- Previous experience working in an office, reception, or administrative-support setting.
- Experience working with students, faculty, staff, or members of a university community.
- Experience with Microsoft 365 applications, particularly Outlook, Teams, Word, Excel, and Lists.
- Experience maintaining spreadsheets, databases, inventories, or other administrative records.
- Experience assisting with meetings, lectures, receptions, or other events.
- Federal Work-Study eligibility.
(2) This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.Additional Candidate InstructionsIn addition to the online application, the following documents must be included to be considered:
- Cover letter describing how the applicant meets the required and preferred qualifications
- Résumé
- Contact information for three professional references
- The applicant’s anticipated graduation date
- The applicant’s availability during a Monday through Friday, 8:00 a.m. to 5:00 p.m. work week
Contact Information to ApplicantsJulia Henson Radley
jhr@ku.eduAdvertised Salary Range$12.00Anticipated Start DateWednesday October 7, 2026Apply to Job
Organization
Working at the University of Kansas
Join the University of Kansas, and you’ll become part of a Jayhawk family that spans the globe. Wear your KU shirt in London, Istanbul, Buenos Aires, Nairobi or anywhere else, and you will likely hear a resounding “Rock Chalk!” from a stranger. Of course, the appropriate response is an enthusiastic “Jayhawk!” Because, after all, they’re not really strangers, they’re family.
The Jayhawk community is united by more than 150 years of tradition and by our commitment to pushing the boundaries of knowledge, transforming the academic experience, and creating solutions through innovative research. KU’s mission is to lift students and society by educating leaders, building healthy communities and making discoveries that change the world.
The University of Kansas is the state’s flagship university and one of just 66 invited members of the prestigious Association of American Universities (AAU). We consistently earn high rankings for academics and recognition as a premier research university.
KU faculty and staff embrace our role as the state’s flagship university, AAU member and R1 institution that serves the state, nation and world. We celebrate the energy and compassion that infuse the Jayhawk spirit; and, we remain true to KU’s historic values: the elevating force of education, the transformative power of research and the healing power of service.
Instruction
KU offers a broad array of undergraduate and graduate study programs, and we fulfill our mission through academic and research programs of international distinction, coupled with outstanding libraries, teaching museums and information technology. These resources enrich the academic experience for students from all 50 states and 112 countries, and provide enrichment resources for KU faculty and staff.
Research
The university attains high levels of research productivity and recognizes that faculty are part of a network of scholars and academicians that shape a discipline as well as teach it. KU staff are integral to our research success, participating in and supporting discoveries that expand knowledge and improve lives.
Service
The university and our employees serve society through research, teaching and the preservation and dissemination of knowledge. KU's academic programs, arts facilities and public programs provide cultural enrichment opportunities for the larger community. And, KU offers educational, research and service programs throughout the state. KU employees are encouraged to participate in and serve the campus and surrounding communities in a way that is meaningful to them.
International Dimension
KU offers more than 100 programs of international study and cooperative research for KU students and faculty at sites around the world. The university offers teaching and research that draw upon and contribute to the most advanced developments throughout the United States and abroad. At the same time, KU's extensive international ties support economic development in Kansas.
Values
The University of Kansas, our students and employees are committed to excellence. We foster a multicultural, inclusive environment in which the dignity and rights of individuals are respected. Intellectual diversity, integrity and disciplined inquiry in the search for knowledge are of paramount importance.
Our City and State
KU sits atop Mt. Oread in the center of Lawrence, a town full of natural beauty and culture. In fact, Rolling Stone magazine named Lawrence one of the best college towns in the United States. Lawrence is home to more than 100,000 people, and has a charming, Midwestern friendliness that welcomes visitors and celebrates diversity. In addition to KU, Lawrence is home to Haskell Indian Nations University, the premiere tribal university in the United States.
Lawrence’s historic and thriving downtown features restaurants, nightlife and local shops offering unique finds that you won’t find anywhere else. The town has more than 50 parks, an encompassing mixed-use trail, and quick access to biking/hiking trails along the Kansas River and around Clinton Lake. A five-minute drive from Lawrence, Clinton Lake offers fishing, boating, beaches, camping and other outdoor activities.
Located just 40 minutes west of Kansas City, Lawrence offers the appeal of a mid-size, suburban town with quick access to the amenities of a large city, including an international airport. The Kansas City metro area is home to world-class museums and cultural activities, Jazz clubs and other nightlife venues, expansive shopping options, and exciting professional sports with the Kansas City Chiefs, Kansas City Royals and Sporting KC.
Kansas is in the center of the country, making it convenient and cost effective to fly or drive to destinations throughout the United States. Far from flat, the Flint Hills, just 90 minutes from Lawrence, offer panoramic vistas that showcase the breathtaking beauty of America.
Making KU Your Home
Something about Lawrence is magnetic. Long-time residents are never surprised when a KU student or employee from out of state decides to make Lawrence their permanent home. And, even those who do leave often find themselves returning to “the nest” at some point in the future. In fact, Lawrence has been named by several publications as one of the best places to retire.
At the University of Kansas, you’ll join a global Jayhawk family and find a place to call home.
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