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Gift Processing Associate

Employer
University of North Florida
Location
Jacksonville, FL
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Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Department

Advancement Operations

Compensation

$17.00 to Negotiable Hourly

General Description / Primary Purpose

The Gift Processing Associate is responsible for receiving, recording, and issuing tax-compliant receipts for charitable contributions to the UNF Foundation, ensuring gifts are processed in accordance with donor intent, University policies, and IRS regulations governing charitable giving.

Job Function

Responsibilities include, but not limited to:

  • Process and record gifts daily, including online gifts, electronic funds transfers, third-party platform payments, and Gifts-In-Kind

  • Process recurring credit card and payroll deduction batches

  • Upload and/or scan supporting documentation regarding the donor, gift, and signed pledge commitments into the constituent relationship management (CRM), Raiser’s Edge

  • Update constituent records, including name and address changes, salutations, deceased status, and other biographical information

  • Prepare donor acknowledgment letters and generate gift-related reports

  • Receive and verify gifts and pledges, ensuring accurate coding, designation, and approvals.

  • Partner with colleges and departments to obtain information needed for accurate gift recording

  • Prepare and reconcile daily deposits and generate transmittal reports for Foundation Accounting

  • Prepares IRS-compliant donor receipts for charitable contributions and drafts donor acknowledgment letters for the signature of the Foundation Executive Director and/or Vice President

  • Serve as a backup reviewer for gift batches to ensure accuracy and compliance

  • Conduct donor research and validate biographical information using LexisNexis and other online resources

  • Maintain the accuracy and integrity of donor data in Raiser's Edge and serve as the primary custodian of funds received by Advancement Operations

Marginal Functions

  • May serve on the Search & Screen Committee for Director-level and above positions.

  • May represent the university on local, system-wide, or state committees.

  • During declared campus emergencies, this position may be required to perform specific job-related duties at a designated off-campus location or place of residence.

Required Qualifications

High school diploma and 2+ years of relevant experience. Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.

Statement(s) of Understanding

This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.

The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator

Equal Opportunity

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.

Carnegie

UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.

Organization

Mission Statement

Our student-centered mission is to create the next generation of thinkers, leaders, and problem solvers with the knowledge and experience to uniquely change the world. 

Vision Statement

University of North Florida will be the higher education nexus where diverse students, faculty, and organizations from around the world collaborate to creatively innovate for the advancement of society.

Values

We achieve excellence in all we do; we are an institution of uncompromising character; we lead with humility, humanity and integrity.

 

Integrity – We do the right thing for the right reason at the right time.

Respect – We treat everyone with kindness, we are informed by the perspectives of other, and we draw strength from our differences.

Accountability – We are responsible for how the outcomes of our actions affect others and our environment. 

Innovation – We harness creativity and talent to turn challenges into opportunities and problems into solution in a uniquely UNF way.

 

Strategic Goal

University of national prominence and distinction with North Florida as our catalyst and student success as our mantra.  Learn more about UNF’s 2020-2025 Strategic Plan.

Statement of Unity

UNF stands in unity and solidarity with all members of our community, regardless of genetic information, race, color, religion, age, sex, disability, gender identity and expression, sexual orientation, marital status, national origin, or veteran status. We are proud of the diversity in our students, faculty and staff.

We strongly condemn acts of hate and bigotry as antithetical to the university's core values of mutual respect and civility. Actions and words that seek to deny human beings full membership in the broader moral community on the basis of arbitrary characteristics are intolerable. We stand opposed to violence in language or in action, and we see these as a threat to the mission of UNF as a public university that is committed to intellectual and cultural growth and civic awareness.

We pledge to stand with and for those who are the most vulnerable members of our community and to take actions that help our students and fellow employees feel safe and know that they are safe. We affirm UNF's unreserved commitment to student success within a diverse, supportive campus culture. We seek to embody the ideals of a free and democratic society, and we fully support and value each member of our community.

 

Company info
Telephone
9046202710
Location
1 UNF Drive
 Jacksonville
FL
32224
United States
Apply on website
Send job
Apply on website

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