Research Administrator II

Research Administrator II

Job No: 541367
Work Type: Full Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Grant or Research Administration, Veterinary Medicine/Animal Care
Department: 28011200 - VM-BUSINESS OFFICE

Job Description
Classification Title:

Research Administrator II

Classification Minimum Requirements:

Bachelors degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.

Job Description:

- Works closely with stakeholders in connection with management of research grants and grant-related funds.
a. Works in partnership with CVM Research office to ensure grant proposals meet appropriate administrative and budgetary requirements.
b. Monitors grant fiscal records through the use of UF and VetMed systems, including but not limited to myUFL and UFIRST.
c. Reviews grant transactions for accuracy and process correcting journal entries as needed.
d. Monitors and adjust grant encumbrances frequently to maintain accurate balances.
e. Analyzes grant accounts during their life cycle and reconcile as needed at each milestone.

- Serves as liaison between CVM Faculty P.I.'s, their support staff, the Department of Sponsored Programs, the Contracts and Grants Office, and the College Research office.
a. Assists principal investigators with submissions, budget preparation and revisions, award modifications in UFIRST and other reporting documents.
b. Provides regular communication and support for PI's, PI support staff, and PI department staff by preparing reports and meeting regularly to review the status of projects.
d. Knowledge of grant-related regulations and guidelines. Interprets policy and procedures to college stakeholders.
e. Assists with monitoring and preparation of reports to sponsoring agencies.

- Monitors projects for appropriate purchases, personnel distributions, expiration dates, remaining balances, and IACUC/IRB protocols. Make sure all payroll and cost sharing commitments are properly recorded.
a. Consults with college stakeholders to provide appropriate support for effort tracking and serves as knowledge leader for effort related training. Oversees all aspects of research-related payroll distributions. Has signing authority for payroll distribution-retro requests (PDRR) and payroll cost transfer forms.
b. Assists PI's and college stakeholders with budget submissions, revisions, and no-cost extensions as necessary.
c. Provides grant accounting for CVM departments, principal investigators, and University core offices to ensure compliance.
d. Tracks all financial activity on award and provides basic accounts payable human resource/payroll support.
e. Review and monitor effort and communicate with department and PI to accurately record and verify effort reporting.

- Works with stakeholders including vendors, purchasing, disbursements, sponsored research, contracts and grants, faculty and staff to resolve grant-related issues.
a. Advises principal investigators and college stakeholders on university, state and federal guidelines governing expenditures and other award activities; provide financial reports to investigators and departments to assist in award oversight.
b. Works with C&G to close-out projects, including but not limited to residual account transfers, maintaining payment records from sponsors, assisting with data requests and reports, and maintaining subcontract records.

Expected Salary:

$53,000 - $72,900

Required Qualifications:

Bachelors degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.

Preferred:

1. PeopleSoft, MS Office, and UFIRST, myInvestigator, Enterprise Analytics, ERA Commons (NIH) and UF fund accounting experience.
2. Strong customer service and team-centric skills, experience working with diverse personalities.
3. Ability to communicate effectively and courteously, both written and verbally and work with the public in a tactful and courteous manner.
4. Knowledge of grant process and accounting standards.
5 Ability to plan, organize and coordinate work assignments.
6. Ability to operate Windows-based and character-driven programs.
7. Knowledge of State, UF and College of Veterinary Medicine rules and procedures.
8. Certified Research Administrator

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter, resume, and list of references. 

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This is a time-limited position. 

Health Assessment Required: No

 

Applications Close: 30 September 2026

To apply, visit https://explore.jobs.ufl.edu/en-us/job/541367

Our Commitment:
The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.









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