Faculty Support Assistant

Employer: University of California, Los Angeles
Location: Los Angeles, CA

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Employment Type: Full Time
Institution Type: Four-Year Institution

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Job Details
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Special Instructions to Applicants

Please include a cover letter with application and note that this role requires 3x onsite/week.

Position Summary

The Faculty Support Group at UCLA Law consists of 10 Faculty Support Assistants, 1 Program Faculty Assistant under the supervision of the Director of Faculty Services. Each FSA works closely with assigned Law School faculty members to provide high-level administrative and teaching support. Duties include: Serve as training and troubleshooting resource for faculty members to ensure that their work is handled smoothly and efficiently. Some coordination and organization of class related events, including guest lecturers, workshops and conferences. Perform general administrative duties to support the teaching and research activities of the Law School faculty members. Assistance in the rpodcution of various publications by faculty members. Exercise judgment and prioritize projects and assignments as assigned. Assist in traiing student workers and coordinate assignments for them to ensure that their work is completed using established departmental policies and procedures.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications

Detailed knowledge of advanced features of Microsoft Office applications and Adobe Acrobat to create and troubleshoot complex charts, graphs, in-class presentations, class materials and to meet publisher's camera-ready formatting requirements on a timely basis. (Required)

Proven excellent writing skills in composing and editing correspondence and other documents in a clear and concise manner for correct meaning, word usage, grammar, spelling, and punctuation with speed, accuracy, and attention to detail. (Required)

Demonstrated ability to speak clearly, distinctly and diplomatically to relay concise, relevant information while using correct vocabulary and grammar. (Required)

Demonstrated ability to meet deadlines and keep supervisor and clients apprised of progress or delays of a wide variety of simultaneous tasks in a high-pressure environment with frequent interruptions, fluctuating workloads, and/or short timelines. (Required)

Proven interpersonal skills to maintain composure in the face of resistance, indifference, or hostility and cultivate cooperative relationships with coworkers, leadership, and customers including, faculty, staff, students, vendors and the public. (Required)

Excellent listening skills to understand needs based on minimal or vague instructions from clients. - RequiredAbility to anticipate needs of faculty based on prior requests. (Required)

Ability to anticipate needs of faculty based on prior requests. (Required)

Demonstrated ability to find creative solutions to unique problems by researching solutions and identifying departmental and university resources in an autonomous and self-guided manner. (Required)

Demonstrated ability to closely collaborate within a highly interdependent team to achieve common goals. (Required)

Proven organizational skill in optimizing work procedures, identifying challenges, and formulating solutions. (Required)

Demonstrated ability to rearrange priorities based on relative importance of job responsibilities when faced with a heavy workload. (Required)

Demonstrated ability to organize and implement wide-ranging logistical requirements of events, which include colloquia, symposia, and multi-day/multi-venue conferences. (Required)

Education, Licenses, Certifications & Personal Affiliations

Bachelor's Degree equivalent combination of education and experience (Required)

Special Conditions for Employment

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Ability to maintain confidentiality of sensitive information with tact and discretion. (Required)

Must be punctual and have consistent and dependable attendance in the office. (Required)

Ability to work occasionally during after hours or on weekends, in connection with an organized event. (Required)

Schedule

Monday - Friday | 8 a.m. - 5 p.m. PST
Union/Policy Covered

CX-Clerical & Allied Services
Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&jobcode=MI-DPT025000-JC004722-PD168073

Working at University of California, Los Angeles

UCLA is a public research university located in the Westwood neighborhood of Los Angeles, California. It was founded in 1919 and is the second oldest of the ten campuses affiliated with the University of California system. UCLA offers over 300 undergraduate and graduate degree programs in a wide range of disciplines and enrolls about 26,000 undergraduate and about 12,000 graduate students from the United States and around the world every year.

UCLA features the College of Letters and Science, seven general campus professional schools, and four professional schools for the health sciences. The UCLA College of Letters and Science has 34 academic departments and 900 faculty, and houses the majority of UCLA's 129 undergraduate majors as well as the students in the Graduate Division of Letters and Sciences. The UCLA College Honors Program is also housed in the College. The College of Letters and Science's programs are divided into five academic divisions: humanities, social sciences, life sciences, physical sciences, and the International Institute. UCLA also offers certificate programs, undergraduate degree-credit and continuing education credits for non-full-time students through its UCLA Extension education program.

The 2010 edition of U.S. News & World Report ranked UCLA as the 24th best university in the nation and 32nd best in the world. In the 2007 edition of U.S. News and World Report, UCLA Medical Center was ranked best in the West, as well as one of the top 3 hospitals in the United States alongside Mayo Clinic, Cleveland Clinic, Massachusetts General Hospital, and Johns Hopkins Hospital. In 15 of the 16 medical specialty areas examined, UCLA Medical Center ranked in the top 20.

The campus' location in Los Angeles makes excursions to local museums, theaters, or other entertainment venues relatively quick and easy.