Administrative Spec III

Administrative Spec III

Job No: 541355
Work Type: Full Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support
Department: 01010000 - PR-PRESIDENT'S OFFICE

Job Description
Classification Title:

Administrative Spec III

Classification Minimum Requirements

Bachelors degree and five years of relevant experience; or an equivalent combination of education and experience.

Job Description:

Office of the President

The Office of the President seeks a highly organized, detail-oriented professional to provide executive-level administrative support in a fast-paced and mission-driven environment. This role offers a unique opportunity to work closely with senior leaders, contribute to high-profile initiatives, and support the President's engagement with campus and community stakeholders.

Key Responsibilities

• Coordinate and prepare briefing materials, event books, itineraries, presentations, and meeting packets for presidential meetings, events, and engagements.
• Research, gather, organize, and ensure the timely delivery of accurate materials that support executive decision-making and strategic initiatives.
• Serve as a key administrative partner and provide backup support to executive support staff serving the President, First Lady, and senior leadership.
• Maintain confidential records and files, manage administrative projects, and support special communications and office-wide initiatives.
• Assist with scheduling, reception operations, and other executive office functions as needed.

Ideal Traits

The ideal candidate is a proactive professional who thrives in a dynamic environment, exercises exceptional judgment and discretion, and anticipates needs before they arise. Success in this role requires:

• Outstanding organizational and time-management skills.
• Exceptional attention to detail and accuracy.
• Strong written and verbal communication abilities.
• The ability to manage multiple priorities and adapt quickly to changing demands.
• Professionalism and confidence when interacting with senior leaders, donors, community partners, and other stakeholders.
• A commitment to collaboration, continuous improvement, and maintaining the highest level of confidentiality.

This is an exceptional opportunity for a service-oriented professional who enjoys supporting executive leadership, solving problems, and contributing to the success of one of the university's most visible and influential offices. Total Rewards

The University of Florida offers a competitive salary commensurate with similar positions and includes a full benefits package. Click here to view the university's Total Rewards Benefits plans.

Our Commitment

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.

Expected Salary:

Commensurate with education and experience

Required Qualifications:

Bachelors degree and five years of relevant experience; or an equivalent combination of education and experience.

Preferred

• Outstanding organizational and time-management skills.
• Exceptional attention to detail and accuracy.
• Strong written and verbal communication abilities.
• The ability to manage multiple priorities and adapt quickly to changing demands.
• Professionalism and confidence when interacting with senior leaders, donors, community partners, and other stakeholders.
• A commitment to collaboration, continuous improvement, and maintaining the highest level of confidentiality.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume. 

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No

 

Applications Close: 22 September 2026

To apply, visit https://explore.jobs.ufl.edu/en-us/job/541355

Our Commitment:
The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.









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