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UTS - Temporary Purchasing & Operations Assistant at NC State

Employer
NC State University
Location
Raleigh, NC
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Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Posting Number:

PG196208TM

Position Number:

48SLS1005

Position Type:

Temporary

Essential Job Duties:

Position SummaryThe Temporary Purchasing & Operations Assistant provides vital operational, processing, and administrative support for Purchasing Services. Responsibilities include generating purchase orders, managing the team inbox, supporting invoice payment workflows, and handling general logistics to ensure seamless daily operations.

Is Time Limited:

Yes

If Yes, Appointment Length:

6 months

Wolfpack Perks and Benefits:

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being.
What we offer:

Attain Work-life balance with our Childcare discounts, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Job City & State:

Raleigh, NC

Department:

447030

Classification Title:

Temporary-Clerical

Working Title:

UTS - Temporary Purchasing & Operations Assistant at NC State

Work Schedule:

Monday-Friday, 8am - 5pm

Other Work/Responsibilities:

Key Responsibilities:

  • Purchase Order (PO) Processing & Distribution
    • Review requisitions for completeness, correct coding, and proper documentation.
    • Accurately create and issue POs to vendors following university guidelines.
    • Follow up with vendors to confirm order receipt, delivery schedules, and basic updates.

  • Invoice Payment & Processing Support
    • Support the invoice coordination team to ensure timely payment processing.
    • Match invoices against purchase orders, receiving documentation, and vendor quotes.
    • Identify and resolve routine discrepancies (e.g., pricing mismatches, missing receipts).
  • Communication Hub Management
    • Manage and triage the central Purchasing team email inbox.
    • Categorize, prioritize, and respond to routine incoming requests promptly.
    • Escalate complex procurement issues or policy questions to supervisory staff.
  • Frontline Operational Support
    • Serve as the primary administrative contact for campus stakeholders and vendors.
    • Maintain electronic document filing, digital purchase logs, and general office records.

Minimum Experience/Education:

  • High school diploma (or equivalency) + 1 year of related administrative, purchasing, or clerical experience; OR
  • Associate degree in Business Administration, Accounting, or a related field; OR
  • An equivalent combination of training and experience.


Department Required Skills:

  • Strong organizational skills, high attention to detail, and data accuracy.
  • Experience with basic purchasing/accounting principles (PO generation, invoice matching).
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
  • Clear, professional written and verbal communication skills.
  • Ability to adapt quickly to new workflows, software tools, and process changes.

Preferred Years Experience, Skills, Training, Education:

  • Prior purchasing/AP experience in higher education, a state agency, or a large organization.
  • Familiarity with campus ERP/procurement platforms (e.g., PeopleSoft or similar systems).

Required License or Certification:

N/A

Valid NC Driver's License required?:

No

Commercial Driver's License Required?:

No

Anticipated Hiring Range:

$22.00/hourly

Job Open Date:

09/15/2026

Quick Link:

https://jobs.ncsu.edu/postings/235017

EEO:

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Organization

NC State: Think and Do

NC State was founded with a purpose: to create economic, societal and intellectual prosperity for the people of North Carolina and the country. We began as a land-grant institution teaching the agricultural and mechanical arts. Today, we're a pre-eminent research enterprise with 12 colleges excelling in all major academic fields.

NC State studentsOur 34,000 high-performing students take what they learn in the classroom and apply it in the real world by conducting research, working in internships and co-ops, and performing acts of world-changing service. That experiential education ensures that they leave here ready to lead the workforce. NC State's 13:1 student-faculty ratio is one of the reasons why we're the best college for your money in North Carolina (Money) and the No. 5 best value among public universities nationally (U.S. News & World Report).

Overcoming Challenges, Improving Lives

NC State is one of only two universities in the nation leading two National Science Foundation Engineering Research Centers — one developing wearable, self-powered health monitors, and the other researching smart-grid technology. We’re also leading interdisciplinary efforts to curb nuclear proliferation, help farmers confront climate change and build a new American manufacturing sector.

Our research doesn't just get published in a journal or sit on a shelf; it makes an impact. NC State is No. 6 nationwide in commercialization agreements based on university research, and we're No. 2 among universities without a medical school. Our Cooperative Extension Service provides research-based information to citizens in all 100 North Carolina counties. In addition, our industrial extension unit — Industry Expansion Solutions — has created an economic benefit for the state's manufacturers averaging $149 million per year since 2005.

Bright Minds Creating a Bold Future

NC State’s 9,000 faculty and staff are world leaders in their fields, bridging the divides between academic disciplines and training high-caliber students to meet tomorrow’s challenges. NC State students won two Goldwater scholarships, five Fulbright scholarships, one Churchill scholarship and a record-breaking 25 National Science Foundation graduate research fellowships in the 2016-2017 academic year. In addition, 25 faculty are members of the National Academies.

NC State bldg in darkOur Centennial Campus, an award-winning public-private research campus, is home to more than 70 partner organizations working alongside more than 70 NC State research and academic units. Centennial is also the location of the innovative Hunt Library, which Time magazine has dubbed “the library of the future.”

In Raleigh and Around the World

It all happens in one of the best cities in America. A top spot for job-seekers and tech professionals, Raleigh is nationally recognized as a leading urban center:

NC State building oldWith Durham and Chapel Hill, Raleigh anchors the Research Triangle, a national hotspot for high-tech enterprise. The top companies in the region — including IBM, Cisco Systems, SAS Institute, Biogen Idec and GlaxoSmithKline — are among the country’s best employers. They also lead the way in hiring new NC State graduates.

More than 130 years after its creation, NC State continues to make its founding purpose a reality. Every day, our career-ready graduates and world-leading faculty make the fruits of learning and discovery available to people across the state, throughout the nation and around the world.

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