Coordinator, Business Operations (CELS)
- Employer
- University of Rhode Island
- Location
- Kingston
- Salary
- Salary Hiring Range: $70,000 - $80,000
View more categoriesView less categories
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Posting Number: SF02211
Position Type: Professional Staff
Union: PSA/NEA - Professional Staff Assoc
Pay Grade Level: Grade Level: 11
Pay Grade Range: Salary Hiring Range: $70,000 - $80,000
Department: Dean Environment& Life Science
Campus Location: Kingston
Job Description Summary:
Search will be open until filled. First consideration will be given to applications received by 09/29/2026. Applications received after 09/29/2026 may be reviewed depending on search progress and needs but are not guaranteed full consideration.
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About URI: The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State's flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.
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POSITION WILL BE REMOTE ONE DAY PER WEEK AFTER THREE MONTHS.
POSITION SUMMARY:
Responsible for managing the business operations of the College of the Environment and Life Sciences. Provides leadership, supervision, oversight, and direction for College-level personnel administration processes, including faculty, staff, and graduate assistant appointment documentation, employee records management, onboarding and offboarding activities, part-time faculty appointments, summer appointment processing, performance evaluation tracking, leave-related documentation, search and hiring support, timecard and payroll-related documentation, injury and accident reporting, and compliance-related administrative workflows.Serves as the lead for personnel-related business processes the primary resource for department administrators, supervisors, faculty, staff, and College leadership on documentation requirements, appointment and employment workflows, deadlines, and University approval processes.
Duties and Responsibilities:
KEY DUTIES AND RESPONSIBILITIES:
• Coordinate personnel-related activities for faculty, staff, graduate assistants, and part-time employees throughout the employment lifecycle.• Manage College-level administration and processing of personnel transactions, including appointments, employment changes, compensation-related actions, leaves, separations, organizational changes, and other personnel-related activities• Develop, implement, and maintain processes, procedures, tracking systems, and operational workflows that support efficient and compliant personnel operations across the College.• Ensure employment-related transactions, records, and documentation are accurate, timely, confidential, and consistent with University policies, collective bargaining agreements, and applicable laws and regulations.• Manage and oversee part-time faculty appointment processes, including contract letters, hiring documentation, background-check workflows, appointment tracking, communication with departments, and coordination with central University offices.• Manage College processes for summer appointment and recontracting documentation, including tracking, communication with departments and faculty, preparation and routing of required forms, quality review of documentation, and follow-up with appropriate University offices to support timely processing.• Manage onboarding and offboarding processes for faculty and staff within the College, including coordination of appointment documentation, access needs, orientation materials, separation documentation, and communication with supervisors and central University offices.• Collaborate with College leadership, Research and Land Grant teams, and other University departments regarding salary administration, grant funding, effort reporting, and payroll-related activities.• Oversee processes related to time reporting and payroll documentation and coordinate with appropriate University offices to resolve issues and support timely processing.• Supervise assigned staff, including assigning and prioritizing work, providing training and guidance, monitoring workload and performance, and promoting effective service delivery across the College.• Serve as a resource to College leadership, department administrators, supervisors, faculty, and staff regarding personnel processes, employment transactions, University policies, and operational requirements.• Analyze operational processes and recommend improvements to enhance efficiency, consistency, service delivery, compliance, and operational effectiveness.• Prepare reports, analyses, and personnel-related information to support planning, decision-making, and operational needs.• Serve as the primary liaison with Central Human Resources, Central Payroll, and other University offices regarding personnel operations, employment transactions, and related administrative matters.• Coordinate the resolution of complex or sensitive personnel matters with appropriate University offices and ensure appropriate documentation and follow-up.• Maintain confidentiality of employment, payroll, medical, performance, disciplinary, recruitment, and other sensitive information.• Follow the University's best practices to build and/or support student academic success and retention and assist in meeting strategic objectives for persistence and timely graduation of all the student population.
OTHER DUTIES AND RESPONSIBILITIES:
• Work collaboratively with College leadership, staff, department chairs, supervisors, department administrators, Central Human Resources, Central Payroll, and other University offices to support effective and compliant personnel operations and employment-related processes.• Participate in relevant University trainings, meetings, and professional development activities related to personnel operations, employment systems, payroll processes, compliance requirements, and administrative practices.• Perform additional duties as required.
LICENSES, TOOLS, AND EQUIPMENT:
Personal computers, printers, word processing, spreadsheet, database, email, and web-based systems. PeopleSoft HR and other University personnel, payroll-related HR, recruitment, onboarding, and reporting systems as applicable.
Posting Date: 09/15/2026
To apply, visit https://jobs.uri.edu/postings/17067
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Organization
The University of Rhode Island
Founded in 1892, this land and sea grant university is the flagship public research institution in Rhode Island, enrolling more than 14,500 undergraduate students and 2,000 graduate students.
Thinking big
URI is home to some of today’s leading innovators, discoverers, and creative problem solvers and is known regionally and worldwide for its big ideas and pioneering research in such areas as environmental studies, neuroscience, biotechnology and life sciences, engineering, marine sciences, forensic sciences, pharmaceuticals, behavioral sciences, and public health promotion. A strong core of traditional academic disciplines provides the foundation for all specialized, professional, and applied areas of study. The University receives about $60 million annually in federal funding for research across 87 undergraduate and 70 graduate degree programs.
Motivated students, engaged faculty
Nearly 23,000 students applied for fewer than 3,300 openings in the 2017 freshman class, which boasts an average grade point average of 3.54. The 17 to 1 student/faculty ratio allows for personal attention and rewarding teaching experiences. Approximately 87 percent of faculty hold terminal degrees. In 2018 URI produced two Fulbright Scholars, five Boren Scholars, a Truman Scholar, and was named a one of the country’s top Gilman scholar-producing schools. URI’s commitment to diversity is demonstrated through its student body, with 43 states and 65 nations represented and 20 percent of students identifying as persons of color, a 65 percent increase since 2008.
Four campuses, one community
URI’s main campus is located on 1,248 acres in rural Kingston, where the campus core — including a quadrangle surrounded by handsome granite buildings — is listed on the National Register of Historic Places. Six miles from Rhode Island’s beaches, this campus is conveniently situated along the Boston to New York corridor. The University’s renowned Graduate School of Oceanography is located at the 165-acre Narragansett Bay Campus. The Alan Shawn Feinstein College of Education and Professional Studies brings higher education to downtown Providence. Nearby, the 133,000-square-foot Rhode Island Nursing Education Center includes unparalleled simulation labs. The W. Alton Jones Campus — 2,300 acres of forests, lakes, and farmland in West Greenwich — provides a secluded setting for academic research, environmental education, business meetings and special events.
Investing in the future
Since 2007, the University has invested $607 million in campus capital projects, including: a $150 million engineering complex, due to open in 2019; Brookside, another new apartment-style residence hall, 2019; a Welcome Center, 2018; the Rhode Island Nursing Education Center, 2017; Beaupre Center for Chemical and Forensic Sciences, 2016; and Avedisian Hall, home to the College of Pharmacy, 2012.
Expertise on demand
The University is home to several centers of expertise that tackle some of society’s most vexing challenges. The George & Anne Ryan Institute for Neuroscience brings multi-disciplinary research to bear on devastating brain diseases, such as ALS and Alzheimer’s. The Digital Forensics and Cyber Security Center supports state, national, and international public welfare through education, research, training, and service. The Business Engagement Center is the “front door” through which industry taps into research and training opportunities and assistance with intellectual property or technology issues. The R.I. Food Center brings URI’s agricultural roots to the 21st century as a resource for farmers, consumers, retailers, and others across the food industry
- Telephone
- 401-874-1000
- Location
-
80 Lower College Road
North Kingston
Rhode Island
02881
United States
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