Graduation Coordinator

Instructions to applicants:

PLEASE NOTE: All applications should contain complete job history entries, which includes job title, dates of employment, name of employer, supervisor’s name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes and curriculum vitae do not take the place of this required information.Submit letter of interest, resume, contact information for three references.

Job Title:

Graduation Coordinator

Location:

Alpine

Department:

Records & Registration

Job No.:

Position# 998928

Posting Date:

07/01/2026

Until Filled:

No

Appointment Date:

09/01/2026

Salary:

$40,000

Required:

Bachelor’s degree

Must have experience with a personal computer. Must have experience in a higher education setting, enrollment management, records and registration, student services, or related field.

Any qualifications to be considered in lieu of stated minimums require the prior approval of the Human Resources Director.

Preferred:

Master’s degree. Must have experience with Ellucian Banner student information system, DegreeWorks, DegreeWorks scribe, degree audits, and transfer articulation.

Primary Responsibilities:

Essential Responsibilities:

1. Display a clear understanding of the requirements of the Family Education Rights and Privacy Act (FERPA) of 1974, as amended, regarding the privacy of student records and general information. Maintain the confidentiality of all conversations, incidents, and information processed and maintained by the University. Be capable of explaining the basic elements of FERPA to the public, students, faculty, and staff.
2. Ensure the security of student records by safeguarding access to the student information system and all student files, both electronic and hard copy.
3. Provide adequate communication and client services to individuals seeking assistance.
4. Assist with commencement exercises and any other special events (after normal business hours) related to registration and orientation.
5. Provide support in the preparation of correspondence, timely filing of student records, and the research of former student records.

Specific Responsibilities:

1. Responsible for the overall graduation application process, processing and updating all applications for graduation, and awarding of degrees for graduating students.
2. Maintenance of DegreeWorks requirements and exception management, as well as annual updates to plans, and corrections to current plans as needed.
3. Process all requests for change of curriculum/major on student records in student information system (Alpine).
4. Review DegreeWorks audit and identify/correct articulation problems revealed by the audit; apply appropriate adjustments in DegreeWorks if articulation does not resolve the issue.
5. Perform degree audits when students apply for graduation and identify any need for substitutions. Communicate with advisors/students regarding needs for substitutions, and apply approved substitutions if needed.
6. Provide assorted graduation reports to the Provost and/or Presidents office when needed.
7. Assists the University Registrar in determining graduation eligibility and the preparation of the official graduation list (Alpine Campus only).
8. Work with appropriate faculty/deans on graduation application approvals/review.
9. Submit diploma reports to the appropriate office for diploma printing.
10. Responsible for the verification of degrees and updating the National Student Clearinghouse for degree confirmations.
11. Provide preliminary graduation list to the academic deans for review ahead of any deadlines.
12. Communicate with students regularly during the graduation application process, as well as provide details for the commencement ceremony.
13. Work with appropriate offices to plan and organize commencement exercises.
14. Cross-train to assist with activities associated with the registration of undergraduate and graduate students, as well as processing drop/withdraw requests when needed.
15. Other duties as assigned by University Registrar.
    Position is Security Sensitive.

Security Sensitive:
This position is classified as Security-Sensitive and is thereby subject to the provisions of Texas Education Code §51.215 and Texas Government Code §411.094, which authorize employers to obtain and review criminal history record information for applicants.

Responsible for personal safety and the safety of others; must exercise due caution and practice safe work habits at all times.

Any qualifications to be considered in lieu of stated minimums require the prior approval of the Human Resources Director.

Other Information:

An Equal Opportunity/Affirmative Action Employer

It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual, job related qualifications and without consideration of race, creed, color, sex, religion, age, national origin, disability, sexual orientation, gender identity, veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including, but not necessarily limited to, recruitment, hiring, training, upgrading, promotion, demotion, termination and salary. Retaliation is prohibited against a person who opposes a discriminatory practice, files a charge, testifies, assists or participates in an investigative proceeding or hearing.

Notice of Availability of the Annual Security & Fire Safety Report

The Annual Security & Fire Safety Report is available online at https://srinfo.sulross.edu/udps/The report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Non-campus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.A paper copy of the report will be provided upon request. If you would like to receive a paper copy, you can contact the Office of Student Life, located on the Alpine Campus in the Morgan University Center, Room 211 or you can request that a copy be mailed to you by calling 432-837-8424 or emailing stulife@sulross.edu

About SRSU:

Our campuses span a fascinating part of Texas—Alpine, in the heart of the beautiful Big Bend area, and Del Rio, Eagle Pass and Uvalde along the vibrant, bicultural Texas/Mexico border.

What you’ve heard is true – there is something very special about the areas we serve in our great State, and Sul Ross State University is vital to the continued growth and progress of our students and the communities we serve.

Sul Ross State provides students with the education they need to translate their passions into a fulfilling career. This life-changing experience has a multi-generational impact, transforming the lives of our students, their families and positively impacting the communities in which they reside. We value learning and strive to provide high quality education in a welcoming, supportive environment. We take pride in the fact that we serve a diverse population including many first-generation college students as well as non-traditional students, international students, student-athletes and graduate students.

From teaching, coaching and law enforcement, to science, ranch management and the Fine Arts, SRSU offers more than 60 undergraduate and graduate degree programs. Known as the Frontier University of Texas, Sul Ross encourages each student to explore their own frontiers and to exceed their educational, personal and professional goals.

For more information about how we’re strategizing for the future, I invite you to visit www.sulross.edu.