Gift Processing Specialist
- Employer
- Lamar University
- Location
- Beaumont, TX, TX
View more categoriesView less categories
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
The Gift Processing Specialist serves as the primary administrator for the receipt, processing, recording, and acknowledgment of charitable contributions to Lamar University. This position ensures the accurate and timely recording of gifts and pledges; maintains compliance with university policies, CASE standards, IRS regulations, Texas State University System requirements, and State of Texas guidelines; and supports fundraising, donor stewardship, and reporting activities. The position serves as a key liaison among donors, University Advancement, Finance, Human Resources, Payroll, and campus departments to ensure the integrity of gift records and donor data.
Special Note: We are unable to provide visa sponsorship for this position. Candidates must be authorized to work in the United States without the need for sponsorship now or in the future.
- Receive, review, process, and record all charitable contributions, including cash, checks, credit cards, ACH transactions, payroll deductions, matching gifts, pledges, and gifts-in-kind. Prepare deposit documentation, process gifts in the University Advancement database, generate donor acknowledgments and tax receipts, and ensure compliance with university gift acceptance policies, CASE standards, IRS regulations, TSUS requirements, and State of Texas guidelines.
- Analyze gifts and pledge documentation to determine appropriate campaign, appeal, fund, designation, and account coding; research and resolve gift-related discrepancies to ensure accurate recording and reporting.
- Generate and distribute gift, donor, pledge, and fundraising reports, including daily major gift reports, quarterly TSUS Board of Regents reports, and other reports supporting donor stewardship, fundraising, and compliance activities.
- Monitor and administer outstanding pledges and the corporate matching gift program by tracking commitments, processing matching requests, issuing reminders, conducting follow-up communications, and maintaining accurate records of pending and completed gifts.
- Collaborate with University Advancement staff, Finance, Human Resources, Payroll, and other campus departments to ensure proper gift administration, payroll deduction processing, regulatory compliance, donor stewardship, and record management.
- Provide administrative and database support, including updating constituent records, processing correspondence and mail, responding to inquiries, maintaining online giving information, assisting with gift entry operations, and recommending process improvements to enhance efficiency and data integrity.
Minimum Qualifications:
- Associate’s degree or two-year college equivalent or experience required or one to two (1-2) years of directly related experience.
- A minimum of two (2) years of experience in gift processing, donor services, advancement services, fundraising operations, accounting, or related administrative functions.
- Experience in higher education, healthcare, foundation, or nonprofit fundraising environments.
- Knowledge of IRA charitable giving regulations and gift acceptance practices.
- Experience with electronic payment platforms and online giving systems.
Key Competencies:
- Strong attention to detail, accuracy, and dependability.
- Ability to manage multiple projects simultaneously while meeting strict deadlines.
- Use of judgment, sensitivity, and discretion in handling confidential materials and situations.
- Excellent numerical, organization, proofreading, customer service, and written and oral communication skills required.
- Possess general office skills, business communication skills, and experience working with the public.
- Experience using computers including word processing and spreadsheets.
Job Conditions: Standard work hours are Monday through Friday, 8:00 am – 5:00 pm. Occasional overtime may be required based on gift volume and the operational needs of the department.
Who We Are:
Home to more than 18,000 students, Lamar University is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 120-degree options and a community that cares, Lamar students are always proud to be Cardinals. Lamar University strives to educate leaders, demonstrate excellence in student learning and career readiness, and pursue research with relevance.
Lamar University is committed to fostering an environment of teamwork where all students, faculty, and staff can learn, work, and become a part of our community.
Benefits:
- Health, dental & vision insurance
- Life insurance
- State of Texas Retirement plans
- Tuition covered at 100% for employees, spouses and/or eligible dependents
- Paid time off – vacation, sick, and holidays
Lamar University is An Equal Opportunity Employer
Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas 805 Government Code, Section 657.003.
This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.
Organization
Texas Roots. Infinite Possibilities.
Lamar University students enjoy small classes where they can build lasting friendships with professors and peers. The 270-acre campus is in Beaumont, Texas, located about 90 miles east of Houston and 25 miles west of the Louisiana border. A comprehensive public university, Lamar gives students a chance to explore a variety of interests to prepare them to succeed in whatever fields they choose.
Academics
A member of the Texas State University System, Lamar University offers 63 undergraduate, 47 master's and nine doctoral degree programs. The university has more than 13,000 students enrolled in five academic colleges - Arts and Sciences, Business, Education and Human Development, Engineering, Fine Arts and Communication. Lamar also offers the College of Graduate Studies and academic programs such as the Center for General Studies.
Students have access to numerous opportunities for scholarships, undergraduate research and study abroad programs. Lamar University students have:
- Performed research for NASA and flown experiments on NASA reduced-gravity flights.
- Presented original research at academic conferences as undergraduates in fields including mathematics, business and sociology.
- Enjoyed a 73 percent acceptance rate to medical and dental schools in recent years, compared to a 39 percent acceptance rate statewide.
- Gone on to lead major companies and make a name for themselves in fields from art and music to nursing and engineering.
Athletics
Students can participate in or cheer on their peers in more than a dozen NCAA Division I sports. Last year, the Cardinals were Southland Conference champions in men's golf, cross country and women's tennis. The volleyball and men's basketball teams were regular season co-champs and the women's basketball team was Southland Conference East Division champion. The LU baseball program has produced several major leaguers. The women's soccer program is entering its second season. The golf team has topped national rankings in recent years.
LU is beginning to rebuild a football program. A coach was hired in 2008. The stadium and athletic complex are being renovated, and the Cardinals plan to return to the gridiron in 2010.
Campus Life
A building boom at Lamar University in the past decade has given students access to state-of-the art facilities for learning, playing, dining and living.
Residents of Cardinal Village, the modern residence halls, have private bedrooms, high-speed Internet and amenities including an outdoor pool, basketball courts and community centers. The new dining hall offers a bistro ambience with international and American cuisine.
Working out in the Sheila Umphrey Recreational Sports Center is like a trip to an exclusive gym where students have an automatic membership. Features include a 43-foot climbing wall, an elevated jogging track, new cardiovascular and weighttraining equipment, and courts for sports such as basketball, racquetball and indoor soccer. Competitive types can participate in intramural sports ranging from basketball and flag football to dodgeball, cricket and pool.
Making friends and building a social network is easy at Lamar with more than 100 clubs and organizations registered on campus. Through campus organizations, students can:
- Join a fraternity or sorority
- Get involved in community service
- Delve into a cause
- Nurture spiritual beliefs
- Start networking in future professions
- Do all of the above.
LU is a short drive from many outdoor adventures: a day at the beach, canoeing or fishing on area rivers and bayous, hiking in the Big Thicket National Preserve. Shopping and entertainment options also are nearby including theaters, museums and live music venues large and small.
History
Lamar University was founded in 1923 as South Park Junior College a few blocks from the current location. The name changed to Lamar College in 1932 to honor Mirabeau B. Lamar, second president of the Republic of Texas and the "Father of Education" in Texas. In 1951, the school became Lamar State College of Technology, a state-supported four-year institution, the first junior college in Texas to make such a transition. The name changed to Lamar University in 1971. The university joined the Texas State University System in 1995.
Visit/Apply
Visit campus to learn more about all Lamar University has to offer. Guided campus tours normally are scheduled at 10 a.m. or 2 p.m. Monday through Friday.
To arrange a campus visit, call (409) 880-8316 or e-mail recruitment@lamar.edu
To apply for admission, financial aid and scholarships, go to http://lamar.edu/admissions
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