Administrative Associate II
- Employer
- Sam Houston State University
- Location
- Huntsville, TX
View more categoriesView less categories
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
202600278S
Title:Administrative Associate II
FLSA status:Non-Exempt
Hiring Salary:This position is a pay grade 6. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/636763.pdf
Technical/Para-Professional
Department:Dept of Biological Sciences
Division:Division of Academic Affairs
Open Date:09/08/2026
Open Until Filled:Yes
Educational and Experience Requirement:Associates degree in related field. Three years relevant administrative assistant experience or experience in a related field. Four years experience preferred. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.
Nature & Purpose of Position:Performs advanced administrative assistant duties for the Department of Biological Sciences.
Primary Responsibilities:Performs advanced administrative assistant duties and routine clerical duties. Provides departmental or university information to students, departments, and staff. Schedules appointments, activities, and facilities work requests. Responsible for processing departmental travel requests/reimbursement paperwork, departmental syllabus/CV compliance, course overrides, and aiding the Assistant to the Chair with student hiring process. Assists with coordinating orientation sessions for groups of incoming pre-health professions students (medical, dental, pharmacy, physician assistant, optometry, podiatry, and other areas). Coordinates pre-health professions recruiting activities representing department at recruiting sessions and acting as a liaison among pre-health professions students and faculty. Coordinates logistics related to the Medical and Dental School Evaluation Committee (MDSEC), including the solicitation and collection of letters of reference for MDSEC students and schedules MDSEC interviews. Manages the Joint Admission Medical Program (JAMP) grant, the Dental Early Admission Program (DEAP) and the Dan Barnes Kaplan Scholarship Program. Uploads the SHSU portion of application packets to the Texas Medical & Dental Schools Application Service (TMDSAS). Serves as the primary contact for the First Year Experience’s Pre-Medical Learning Community. Collects and reports SHSU applicant success rates for medical, dental, pharmacy, physician assistant, and optometry schools. Attends conferences such as the Texas Association of Advisors for the Health Professions (TAAHP) Conference to stay informed on health professions application requirements and procedures. Performs other related duties as assigned.
Other Specifications:Strong team player with a commitment to customer service. Ability to communicate and work with administration, faculty, staff, and students. Excellent written and verbal communication. Demonstrates personal initiative and abilities to deal with a rapidly changing environment. Requires a general knowledge of standard office functions. Requires good knowledge of procedures and practices. Must be able to use standard office software. Must be able to apply policies and procedures and solve routine problems of a repetitive nature.
Full Time Part Time:Full Time
Quicklink:https://shsu.peopleadmin.com/postings/48502
EEO Statement:Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215.
Annual Security and Fire Safety Report
Organization
About Sam Houston State University
For more than 140 years, Sam Houston State University has been preparing students for meaningful lives of achievement. Its motto, "The measure of a Life is its Service," resonates among its 21,000 students, eight colleges and well beyond its historical roots through research, creative endeavors, service learning, volunteering and more.
SHSU is an institution whose mission is to provide high quality education, scholarship, and service to students. With over 90 bachelor degrees, 50 master’s, and 11 doctoral programs—including the nation’s first Ph.D. in forensic science, SHSU provides an exceptional college experience for every student: traditional or non-traditional; first generation; international; or online.
Service to self and others is paramount at SHSU and reflected in all university organizations and programs. In fact, the university was named to USA Today’s Top 50 in the U.S. for “commitment to civic engagement and global awareness,” in addition to being classified a "Community Engaged Campus" by the Carnegie Commission on Higher Education. This honor, bestowed to only 311 public institutions nationwide, acknowledges the university's significant commitment to service.
Sam Houston State University has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas, Huntsville provides area residents with a sense of community and belonging, although just an hour drive north of Houston.
Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215.
Member The Texas State University System
- Website
- https://www.shsu.edu/
- Telephone
- 936-294-1070
- Location
-
1905 University Avenue
Huntsville
TX
77340
United States
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