Events Planner

Position:

Job Title: Event Planner 2

Exemption: Exempt

WORK SCHEDULE:

Work Schedule: Hybrid work arrangement with at least 3 days per week on-site.

 

BUDGETED SALARY:

The expected pay range for this position is $85,000 to $98,000 per year.

 

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

 

SCHOOL/UNIT DESCRIPTION:

The Stanford Institute for Economic Policy Research (SIEPR) is Stanford University's premier institute for the study of economic policy. For more than 40 years, SIEPR has advanced rigorous, nonpartisan research that informs evidence-based policy solutions, develops the next generation of scholars and leaders, and addresses some of the world's most pressing economic challenges.

SIEPR is committed to supporting research across a broad range of economic policy issues while convening leaders from academia, government, and business to foster informed dialogue and innovative solutions. The institute also inspires and prepares the next generation of economists and policy experts through research opportunities, mentorship, and academic engagement. Through these efforts, SIEPR advances its vision of improving lives by making economic policy more effective, equitable, and informed. 

 

To learn more about our work, please visit our website: Stanford Institute for Economic Policy Research (SIEPR).

 

POSITION SUMMARY:

 

The Stanford Institute for Economic Policy Research (SIEPR) is seeking an experienced and highly skilled Event Planner. This role collaborates with the Events team to plan, coordinate, and execute events, working closely with stakeholders to define scope, format, and budgets. It oversees all event phases, including marketing, vendor coordination, registration logistics, and facility management. Key responsibilities include building partnerships, developing registration strategies, and maintaining communication with all vendors. Additionally, the role manages email marketing through Mailchimp and designs event materials with tools like Canva or Adobe Creative Cloud, ensuring cohesive and successful event execution from start to finish.

 

Plan and execute events, such as seminars, conferences, sports or alumni events, and other university related events. Plan and manage logistics, including registration and attendee tracking, presentation and materials support, and pre- and post-event evaluations. Procure and coordinate vendor services. Provide on-site event support. May research and provide recommendations for potential event locations and evaluate alternatives.

Responsibilities

Core Duties:

• Initiate and lead meetings with stakeholders to plan scope andformat of events, establish and monitor budgets, and/or reviewadministrative procedures and event progress.

• Serve as project leader on specific events, coordinating teamsthat plan, implement, and manage all aspects of events such as:marketing, vendors, fan experience, ticket office, concessions, pressand/or media.

• Responsible for budget planning and management, venue managementand equipment and facilities management for specific events.

• Oversee development of registration strategy andlogistics.

• Build and maintain relationships with internal and externalpartners.

• Procure and coordinate vendor services. Negotiate vendorcontracts to minimize liability and risks.

• Research and provide recommendations for potential eventlocations, and evaluate alternatives.

• Investigate, document and report complaints regarding all aspectsof events including customer service, crowd control and staffissues.

• May inspect event facilities for maintenance, janitorial and firesafety issues, ensuring enforcement of Environmental Health and Safetyand other facility regulations. Arrange for correction if issues arefound.

• Communicate with visiting entities such as vendors, teams,coaches and officials for assigned events.

• Train and supervise junior event planners in proper execution andimplementation of events.

• May oversee support staff, students, and contingent eventstaff.

Minimum Education andExperience:

Bachelor’s degree and three years of relevant experience orcombination of education and relevant experience.

Knowledge, Skills and Abilities:

• Demonstrated success managing event teams and planning,developing budgets, and meeting budget goals.

• Excellent project management skills, and the ability to managecomplex timelines and multiple projects.

• Ability to work both independently and as part of ateam.

• Excellent interpersonal, communication, time management, andcustomer service skills. Must be well organized and detailedoriented.

• Exceptional customer service skills with the ability to cultivatepartnerships.

• Demonstrated high level of confidence in making strategicdecisions, good judgment, and innovative and creative problem-solvingskills.

• Knowledge of Microsoft Office suite, File Maker Pro and knowledgeof cloud applications such as Google Docs and Forms.

• Ability to interact and successfully collaborate with a broadspectrum of contributing groups and customers.

Certificates and Licenses Required:

Must possess and maintain a valid California non-commercial Class CDriver’s License.