Payroll Specialist - Short Term Temporary

Payroll Specialist - Short Term Temporary

Kern Community College District


Salary: $5,277.96 - $7,457.61 Monthly

Job Type: Temporary -- Classified Short Term

Job Number: FY25-2600147

Location: District Office, CA

Department: Human Resources



Below is our job description for this position. Please also review the Important Instructions & Additional Information section below, which contains valuable information about our application process.

Basic Function


Under the direction of the Vice Chancellor, Human Resources, the Payroll Specialist performs a variety of complex technical tasks in the processing of employee payrolls at the District Office.
DISTINGUISHING CHARACTERISTICS:
The Payroll Specialist classification serves as a lead to other Payroll Technicians and performs the full range of payroll accounting, reporting, enters payroll information for assigned parts of the overall payroll for a College or the District Office.

Representative Duties


Prepare and process classified, academic and management (confidential) payrolls; provide guidance to other payroll personnel in the preparation of payroll input documents; respond to inquiries regarding technical procedures and use of Banner H/R.
Establish schedule for transmitting direct deposit payments for wages to the bank; coordinate the distribution of payroll warrants; reconcile direct deposit account; and analyze account deposits and debits.
Assemble, tabulate, extend, balance and post District payrolls and related data; examine payroll transactions for accuracy and completeness including rate of pay, category of payments and account numbers; evaluate discrepancies in payments or records and perform adjustments as required; post, monitor and audit vacation and sick leave usage.
Monitor and adjust employee annual wage statements for overpayments, third party sick pay, and workers' compensation payments.
Maintain and update individual payroll records; audit files for mandatory payroll documents; earned benefits, voluntary deductions and long-term disability benefits records. Notify colleges to remedy delinquent records.
Prepare, submit and monitor the required retirement reports; compute payment schedule and coding.
Audit, compile, calculate and process payments in support of voluntary deductions to various private agencies including insurance companies, tax sheltered annuity carriers; serve as a resource for information regarding these activities.
Research and respond to questions regarding District payroll policies and procedures; prepare responses to court or arbitration-ordered payroll data.
Deposit federal and state withholding taxes for employee wages for each payroll processed by the District.
Prepare and submit quarterly and annual payroll reports and statements to appropriate governmental agencies as required.
Coordinate the processing of W-2 statements; annually balance W-2 figures.
Provide authorized payroll information to public agencies, loan offices and insurance companies; verify earnings for employees as requested.
Operate a variety of office equipment including a copier, calculator, fax machine and a computer.
Research and verify financial and credit balance reports.
Assist in the annual preparation and presentation of formal and informal workshops on payroll-related matters.
Perform related duties as assigned.

Minimum Qualifications


A.A. Degree and five years of increasingly responsible experience in payroll or maintenance of financial accounting records.

Knowledge & Abilities


KNOWLEDGE OF:
Methods, practices and terminology used in payroll and bookkeeping
Applicable Federal, State and local laws, rules and regulations.
Rules, regulations and procedures of the Public Employees Retirement System (CalPERS) and California State Teachers Retirement System (CalSTRS).
Principles and procedures of statistical record-keeping and reporting.
Basic Math.
Oral and written communications skills.
Interpersonal skills using tact, patience and courtesy.
Operation of office equipment including a computer.
Research methods and report preparation techniques.

ABILITY TO:
Perform complex payroll and record-keeping procedures.
Research and prepare a variety of payroll related reports.
Perform mathematical calculations quickly and accurately.
Operate a variety of office equipment including a computer.
Maintain accurate and complete records.
Prepare, submit and monitor reports to CalSTRS and CalPERS.
Interpret and apply laws, rules and regulations related to payroll procedures.
Respond to request and inquiries from District employees, government agencies and the public.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working relationships with others.

SPECIAL INSTRUCTIONSFirst Review of Applications: Complete application packets will be accepted until the position is filled. The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point.Completed application packet MUST include:

• Completed Online Application for Employment form
• Current resume
• Letter of interest (Cover Letter)
• Copy of legible transcripts
• List of five (5) professional references - Listed on application form

It is the applicant's responsibility to redact (or remove) any personal information from all documents prior to uploading. This includes Social Security Numbers, Date of Birth, and any photos of the applicant.

Foreign Degree: Applicants with foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your on-line application.

Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements. EEO Plan 2021-2024

Note: The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices. Discrimination Free Work Environment
The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.



Important Instructions & Additional Information

Complete applications received by the "assured consideration date" above are guaranteed to be reviewed by Human Resources. If you apply after this date, there is no guarantee that your application will be reviewed. However, we still recommend that you apply because recruitments remain open until filled. The District and/or College reserves the right to extend time limits and/or repost or restart recruitments at any point.

For all positions, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, shall be considered a core system competency and job requirement. (5 CCR § 53022)

Required Application Materials

Candidates may be required to submit any of the following materials based on the specific role. Please review the job posting and the attachments section of your application to confirm which documents are required for your submission:

• 
  
  Completed Online Application
  
  
• 
  
  Current resume
  
  
• 
  
  Letter of interest (Cover Letter)
  
  
• 
  
  Copy of legible transcripts
  
  
• 
  
  Copy of Driver's License
  
  

Important Privacy Notice: Applicants are responsible for redacting or removing all sensitive personal information from all uploaded documents prior to submission. Please remove Social Security Numbers, Dates of Birth, and Applicant Photos.

References

Professional references will be requested and required upon invite to second level interview, if applicable.

Equivalency for Minimum Qualifications

Applicants for faculty and educational administrator positions in California Community Colleges are required to meet certain minimum qualifications as provided by the California Community Colleges Chancellor's Office and detailed in the Minimum Qualifications for Faculty and Administrators in California Community Colleges handbook. If you do not meet these minimum qualifications, you may still be eligible by completing the KernCCD Application for Equivalence process. Please see our Faculty Equivalency Process website for more information.

International or Foreign Degrees

Applicants with international or foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your online application.

Accommodations

Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements. (For more information, see our Diversity, Equity, Inclusion, and Equal Employment Opportunities website.)

Discrimination Free Work Environment

Discrimination based on race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation of any person, military and veteran status, or the perception that a person has one or more of these characteristics is illegal and violates Kern Community College District policy.

The Kern CCD Equal Employment Opportunity Plan guides the development, implementation, and monitoring of the District's efforts to foster equal employment opportunities and workplace diversity.

See our Discrimination-Free Work Environment webpage for more information.

Work Authorization

Kern Community College District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.

E-Verify

The Kern Community College District participates in the U.S. Department of Homeland Security's E-Verify program to verify the identity and employment eligibility of all newly hired employees. To learn more about E-Verify, please visit e-verify.gov.

Helpful Links

Kern Community College District

Salary Schedules

Job Descriptions

Benefits

Faculty Minimum Qualifications/Equivalency Process



All applicants must apply online at https://www.schooljobs.com/careers/kccd/jobs/5109140/payroll-specialist-short-term-temporary. Emails will not be accepted.




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