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Event Accounting Assistant/Coordinator (Part-Time)

Employer
Trident Technical College
Location
Charleston County, SC, SC
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Employment Type
Full Time
Institution Type
Community College
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Job Details

Job Responsibilities

The Event Accounting Assistant/Coordinator provides administrative, financial, and operational support for Conference Services. This position coordinates accounting and recordkeeping, supports event planning and execution, maintains financial documentation, and serves as a key resource for clients, vendors, and college personnel. The successful candidate will help ensure accurate financial reporting, efficient event operations, and exceptional customer service while supporting conferences, meetings, and special events across the college.

Key responsibilities include:

  • Maintain financial records and documentation for Conference Services, including accounts receivable activities, payment processing, deposits, and record retention.
  • Record financial transactions, prepare journal entries, post transactions to appropriate accounts, and ensure the accuracy of accounting records.
  • Reconcile financial records and assist with monthly accounts receivable, accounts payable, financial statements, and revenue reporting activities.
  • Verify invoices and coordinate with internal departments to support timely and accurate payment processing
  • Audit financial records and assist with the preparation of reports in accordance with college policies, procedures, and reporting requirements.
  • Assist with the planning and coordination of conferences, meetings, special events, and other Conference Services activities.
  • Coordinate inventory of event and catering supplies and assist with ordering linens and other event materials as needed.
  • Communicate and collaborate with clients, vendors, faculty, staff, and other stakeholders to support successful event execution and provide exceptional customer service throughout the event planning process.
  • Support day-to-day Conference Services operations and assist with special projects and other duties as assigned.
    • Minimum and Additional Requirements

    This position requires an associate degree in accounting, business administration, hospitality management, or a related field and experience in accounting, bookkeeping, or financial recordkeeping. An equivalent combination of education and relevant work experience may be considered.Preferred Qualifications

    • Knowledge of accounting principles, bookkeeping practices, and financial record management.
      • Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
    • Experience in event planning, conference services, hospitality, or a related field.
    • Experience using Delphi event software or similar event management systems.
    • Experience working in a higher education, government, or public-sector environment.
    • Strong organizational, analytical, and time management skills with exceptional attention to detail.
    • Ability to analyze financial records, interpret policies and procedures, and maintain accurate documentation.
    • Excellent interpersonal and customer service skills with the ability to establish and maintain effective working relationships.
    • Ability to work independently, manage multiple priorities, meet deadlines, and contribute effectively in a team environment.
    • Flexibility to work occasional evenings or weekends in support of conferences, meetings, and special events.
      • Excellent written and verbal communication skills.
    Additional Comments

    This position operates in both office and event environments and requires regular interaction with faculty, staff, students, clients, vendors, and the public. Flexibility is required to accommodate event schedules, work across multiple campuses, financial deadlines, and peak business periods.

    Organization

    Trident Technical College’s vision is to be the leading force for educational opportunity and economic competitiveness in the communities we serve.

    Trident Technical College is a public, two-year, multi-campus community college that provides quality education and promotes economic development in Berkeley, Charleston and Dorchester counties.

    An open-door institution of higher education, the college serves approximately 17,000 traditional and nontraditional curriculum students who have a wide variety of educational goals, from personal enrichment to career development to university transfer. To help students meet their goals, TTC offers university transfer associate degrees and applied technical associate degrees, diplomas and certificates. The curriculum includes programs in arts and sciences, agriculture, business, computer technology, engineering technology, health sciences, industrial technology, and public service. TTC students draw on knowledge from a broad range of disciplines to develop the communication and critical thinking skills that are fundamental to lifelong learning.

    TTC further promotes economic development through continuing education courses; customized education and training for business, industry and government; and a variety of employment training programs.

    TTC is committed to being accessible and responsive to community needs. To foster student success, TTC provides developmental education and comprehensive student services. In addition to traditional instruction, TTC’s flexible course offerings and alternative delivery methods, including online instruction, enable more members of the community to pursue higher education.

    Company info
    Telephone
    843-574-6201
    Location
    2050 Mabeline Road
    North Charleston
    SC
    29406
    United States
    Apply on website
    Send job
    Apply on website

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