HR Representative/Asst. to the Chair
- Employer
- University of South Carolina
- Location
- Columbia
View more categoriesView less categories
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
STA00616PO26
Job Family:Administrative Support
Job Function:Administrative Services
USC Market Title:Administrative Coordinator
Link to USC Market Title:https://uscjobs.sc.edu/titles/131920
Job Level:P1 - Professional
Business Title (Internal Title):HR Representative/Asst. to the Chair
Campus:Columbia
Work County:Richland
College/Division:College of Arts and Sciences
Department:CAS Political Science
State Pay Range:G07
USC Market Range:MRD - $44,296 $54,263 $64,229
Anticipated Hiring Range:$44,296 - $54,263
Location of Vacancy:Columbia, SC
Part/Full Time:Full Time
Hours per Week:37.5
Work Schedule:- Monday through Friday from 8:30 a.m. to 5:00 p.m.
12 months
Job Search Category:Administrative
About University of South Carolina:From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Veterans' Preference Statement:The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.
Advertised Job Summary:The HR Representative and Assistant to the Chair for the Department of Political Science provides comprehensive human resources and administrative support to ensure efficient departmental operations. The role coordinates personnel processes, including hiring, onboarding, payroll actions, faculty evaluations, tenure and promotion activities, and performance management, while ensuring compliance with university policies. The position also supports the Department Chair with scheduling, correspondence, events, and daily operations; serves as a liaison with faculty, staff, and university offices; maintains departmental records and reports; processes scholarships and tuition abatements; and provides guidance and support to administrative staff. Overall, the position plays an important role in maintaining workflow continuity and supporting the department’s faculty, staff, leadership, and overall mission.
Job Related Minimum Required Education and Experience:- Requires a bachelor’s degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
- Thorough knowledge of personnel procedures and policies.
- This position requires efficient and independent office management skills, word processing, and database applications.
- Knowledge of University mainframe software (IMS and OnDemand) and University web-based applications (Data-warehouse, Intranet, etc.).
- Knowledge of University fiscal procedures, practices, policies, and grant funding requirements.
- Proficient in personal computer operation.
- Working knowledge of MS Word and Excel.
- Proficient in database applications for use in development and refinement of databases.
- Ability to communicate effectively and maintain good working relationship with diverse university personnel, faculty, staff, students, and the public.
- Ability to plan, organize, and supervise the work of subordinate personnel.
- Ability to maintain confidentiality.
Provide support to the Chair of Political Science by assisting with correspondence and communication with faculty and other university offices. Assists faculty with professional correspondence. Responsible for all departmental correspondence, memorandums, letters and documents, creating and maintaining departmental forms. In the chair’s absence, use the best judgement to handle or route requests to the appropriate personnel so department workflow continues with minimal interruption.
Yes
Percentage of Time:20
Job Duty:Administer activities associated with faculty tenure & review process, including coordinating the preparation, compilation and submission of Tenure & Promotion, Third Year Review and Post-tenure Review files. Prepare associated calendars for the Chair; Prepare and distribute Peer Review of Teaching evaluation forms; and coordinating the Peer Review of Teaching schedule.
Essential Function:Yes
Percentage of Time:15
Job Duty:Act as Building Coordinator for Political Science; Coordinate and oversee the resolution of all building maintenance problems and service requests with Facilities Management and phones/ telecommunications requests with University Technology Services.
Essential Function:Yes
Percentage of Time:15
Job Duty:Administer activities associated with faculty files, including request, collect and disseminate information on sabbatical leave, Resume of Activities form, Peer Review of Teaching evaluations, and Chair evaluations; Prepare requested reports and surveys using such information; Coordinate distribution of faculty evaluations and scheduling of evaluation appointments.
Essential Function:Yes
Percentage of Time:15
Job Duty:Manages the human resources and personnel operations for the department to include hiring faculty and staff, coordinating the submission of all personnel actions, maintaining personnel records, monitoring correct payout, and advising personnel regarding policy and procedures.
Request and coordinate all faculty and staff hiring for the department. Submit actions in People Admin to include, but not limited to, creating, updating, and/or reviewing position descriptions; creating and submitting job ads/postings to the College for approval; creating and submitting hiring proposals to the College for approval.
Initiates HR actions in theHCMPeoplesoft system to include, but not limited to, job changes, additional pays, additional assignments, status changes, account changes, reappointments, separations/terminations, etc. Work withFTEfaculty in the department to coordinate and process SummerECOMactions.
Coordinates the annual and off-cycle Employee Performance Management System (EPMS) review processes. Advise staff in the department, as needed, on the required procedures and paperwork to ensure they are in compliance with College and University policies and procedures. ReviewEPMSdocuments for accuracy before submitting to the College for approval and final processing.
Will work with the Office of International Scholars on actions associated with international faculty members or research scholars. Maintain personnel files for the department which include hard copy for ease of retrieval and generating reports for the Business Manager and Chair of the department as requested.
Yes
Percentage of Time:20
Job Duty:Will Contribute to the success of the Department of Political Science and the McCausland College of Arts and Sciences by performing all other duties and as assigned.
Essential Function:No
Percentage of Time:5
Job Duty:Works with the chair to plan and coordinate department events including such duties as room reservation, food and beverage, coordinating staffing, and ensuring the department is compliant with all college and university regulations
Essential Function:Yes
Percentage of Time:5
Job Duty:Provides staff training and mentorship by maintaining relationships with administrative and advising staff, providing support and guidance on job duties, career-related issues, and serving as a resource for their professional questions and concerns.
Essential Function:Yes
Percentage of Time:5
Safety Sensitive or Security Sensitive:No
Hazardous weather category:Non-Essential
Number of Vacancies:1
Desired Start Date:09/16/2026
Job Open Date:08/17/2026
Job Close Date:10/01/2026
Open Until Filled:No
Special Instructions to Applicant:Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by October 1, 2026. The University of South Carolina offers a valuable benefits package including but not limited to:
- Health and Life Insurance
- Retirement Programs
- Paid Tuition
- Dependent Scholarships
- Annual Leave
- Sick Leave
- 13 Paid Holidays (including an extended December holiday)
- Paid Parental Leave
- Professional Development Opportunities
Click here to learn more about why you should work at USC.Quicklink for Posting:
https://uscjobs.sc.edu/postings/211568
EEO Statement:The University of South Carolina does not discriminate in employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender, gender identity or expression, genetic information, military status, national origin, pregnancy, race, religion, sex, sexual orientation, veteran status, or any other protected category under applicable law.
Organization
Working at University of South Carolina
With more than 200 years of history and tradition, the University of South Carolina is redefining itself for decades to come. There's never been a better time to be at South Carolina, the state's flagship university and one of only 62 public universities to receive the Carnegie Foundation's highest designation for research.
The University is located in the heart of South Carolina in the capital city of Columbia, which is the nexus of government, a thriving arts and culture center, a venue for big-time Southeastern Conference intercollegiate athletics, and a community that is reinventing itself with redevelopment projects citywide. Much of the development is tied to land along the scenic, slow-moving Congaree River. Working with government, business, and community leaders, Carolina has developed a unified plan that will allow the University to expand from its origins on the historic Horseshoe to its future-Innovista, a research and innovation district that will stretch to the banks of the Congaree.
Innovista represents a new vision for research by creating a vibrant, urban community where students and researchers, including those from private firms, will live, work, learn, and play. Innovista will represent the University's four core research areas-hydrogen fuel cells, nanoscience and technology, biomedical and public health, and the environment-but will include other initiatives and business partners that serve the knowledge economy. Innovista's first private tenant, for example, is a leader in software applications for the insurance industry and will create several hundred high-paying jobs.
By attracting similar companies and jobs-and by capitalizing on an attractive location for restaurants and residential and retail space-Innovista will help drive the economy and increase per-capita income in the city and state. Recreational space will include a world-class waterfront park along the Congaree River and a new stadium for the Gamecocks' nationally ranked baseball program. Greenway paths for biking, walking, and running already line much of the river area. Innovista's 8 million square feet will blend seamlessly with the Vista, the city's nearby entertainment district of restaurants, bars, shops, and art galleries.
Chartered in 1801, Carolina began classes in 1805 with nine students and a single building, Rutledge College. As the campus grew and buildings were added during the next 50 years, a horseshoe layout was adopted. Today, the Horseshoe is on the National Register of Historic Places, with 10 of its 11 buildings dating to the 19th century. Those renovated buildings house, among other areas, the South Carolina Honors College and Undergraduate Admissions, representing much of the University's current and future lifeblood.
In fact, incoming freshman classes have never been larger or more competitive. The freshmen from fall 2006 set records for their size (more than 3,700) and SAT scores (1171 average). Freshmen enrolling in the Honors College had average SAT scores of 1398. Members of the University's prestigious scholarship programs, Carolina Scholars for in-state students and McNair Scholars for out-of-state students, had average scores of 1449 and 1477, respectively. Total enrollment at Carolina for undergraduates and graduates is more than 27,300, with some 350 degree programs to choose from. Since 1994, Carolina students have earned more than $9.9 million in prestigious national scholarships such as the Goldwater, Truman, Rhodes, and NSF scholarships and the Fulbright Fellowships.
South Carolina's student body is diverse. In fact, Carolina was recently recognized as the state flagship university with the highest percentage of African-American student enrollment in the nation. Research by the Journal of Blacks in Higher Education shows African-American students made up 14.7 percent of enrollment in 2004, the latest year available. The JBHE also ranks Carolina eighth in the nation in percentage of African-American faculty at a state flagship university with 4.3 percent.
The University's faculty garnered a record $173.3 million in federal, state, and private funding for research, outreach, and training programs in 2005-06, and several key hiring plans will introduce more talent and expertise to the faculty ranks. An aggressive campus building master plan and the faculty recruiting initiatives will change the collective face of the University and the faces of many of its key teachers and researchers.
South Carolina is recruiting world-class faculty to be endowed chairs-and change agents-for a series of "research centers of economic excellence" in areas such as nanoelectronics, polymer nanocomposites, brain imaging, regenerative medicine, cancer therapeutics, drug discovery, vision research, hydrogen fuel cells, and travel and tourism technology. These centers, some in collaboration with other state research universities and health and hospital systems, are funded with $30 million annually in state lottery money, as well as private matching money. Carolina is in the midst of a faculty recruitment plan to hire 600 new members. The Faculty Excellence Initiative is recruiting 150 faculty, many in interdisciplinary clusters of emphasis, while the Centenary Plan will recruit 100 elite research faculty to lead the University's core initiatives. Additionally, 350 faculty will be hired across disciplines to replace retirees over the next few years.
The University has forged a number of international collaborations in research, and the University's global connections are also strong in academics, particularly in international business. U.S. News & World Report has consistently ranked the Moore School of Business best in the nation for its undergraduate and graduate programs in international business; the undergraduate program is No. 1 for the 10th consecutive time, while the graduate program is No. 1 among public universities for the 18th consecutive year and No. 2 overall, continuing a streak of 18 years with a top-two overall ranking.
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