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College Services Associate (NYHELP Program)

Employer
Mohawk Valley Community College
Location
Utica, NY
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Employment Type
Full Time
Institution Type
Community College
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Job Details

College Services Associate (NYHELP Program)

Location: Utica, NY
Job Type: Full-Time, 12-Month

This position is part of the NY HELPS program, which temporarily waives the civil service examination requirement. Individuals appointed through this program will transition to competitive class status without needing to take a future exam.

The College is looking for exceptional colleagues to join the MVCC community. We are currently seeking three College Services Associates for in our Office of Records and Registration and Business Office. The College Services Associate provides support, guidance and referrals for students of Mohawk Valley Community College and for communicating and responding to Academic School customers as needed through established protocol. The incumbent also serves as a liaison between the Academic School and the textbook and instructional material publishers. Work is performed under the direct supervision of the designated School Dean. Supervision of others is not a function of this class. The incumbent performs related work as required.

Key responsibilities for this position include:

  • Advises and guides students on the appropriate College and SUNY processes and procedures;
  • Triages student requests and needs according to student development and educational needs;
  • Refers students to appropriate College services, faculty and staff, and advises and directs them accordingly;
  • Communicates and responds to Academic School customers through phone calls, e-mails, etc., from staff, faculty, parents, students and outside agencies;
  • Prepares correspondence and reports as necessary;
  • Uses applicable Academic School departmental and student software and systems with proficiency;
  • Assists Academic Schools in the procurement of textbooks and instructional materials;
  • Serves as liaison between the Academic Schools and the textbook and instructional material publishers;
  • Serves as front line representative to students, advising them on questions and concerns regarding student status and records;
  • Maintains multiple Academic School calendars, files and records;
  • Works independently and collaboratively on Academic School projects;
  • Maintains and adheres to Academic School confidentiality, including FERPA (Family Educational Rights and Privacy Act of 1974) guidelines with regards to all communication;
  • Assists College staff with student intake, registration, retention and completion efforts;
  • Assists Academic School in the processing of faculty assignments;
  • May assist with the orientation and training of new staff.
    • Work Schedule: Monday - Friday, 8:30am - 4:30pm

    Hours per week: 35 hours/week

    Qualifications:

    Required Qualifications:

    Full performance knowledge, skills, abilities and personal characteristics: Working knowledge of office practices and procedures; working knowledge of College’s policies and procedures, academic requirements, campus resources, student life, and support services; skill in organizing, coordinating and prioritizing projects; excellent oral and written communication skills; excellent interpersonal/human relations skills; ability to work with a diverse population; ability to identify students’ needs for services in order to make appropriate referrals; ability to operate a personal computer and to learn and use a variety of software packages; ability to maintain confidentiality.

    Minimum Qualifications: Either:

    (A) Graduation from a regionally accredited or New York State registered college or university with a Bachelor’s Degree AND one (1) year of full-time experience working in a complex business setting, providing face-to-face multi-level customer service*, including advising and guiding customers; OR

    (B) Graduation from a regionally accredited or New York State registered college or university with an Associate’s Degree AND three (3) years of full-time experience working in a complex business setting, providing face-to-face multi-level customer service*, including advising and guiding customers; OR

    (C) Graduation from high school or possession of a high school equivalency diploma and five (5) years of full-time experience working in a complex business setting, providing face-to-face multi-level customer service*, including advising and guiding customers.

    *Note: Entry-level cashier and call center experience, or experience with limited transactions, are not acceptable qualifications for this position.

    Additional Information:

    • Applicants must be currently authorized to work in the United States on a full-time basis. VISA sponsorship is not available for this position.
    • Offers of employment are contingent upon the successful completion of a background check.

    We encourage applicants who meet the minimum qualifications and have transferable skills to apply. If you have related experience that may not align perfectly with the job description, we’d still like to hear from you.

    To learn more about MVCC, our culture, and employee benefits, please visit: https://www.mvcc.edu/about/discover

    Special Instructions to Applicants: Application Process: To be considered for this position, applicants must complete both of the following steps: 1. Submit an application through the College’s Career Site, 2. Submit a separate application through the Oneida County portal for MVCC positions for County review and approval: https://oneida-portal.mycivilservice.com/post/otheropp/. Applications submitted through only one system will be considered incomplete.

    Salary: $44,175

    For full consideration, apply by: 9/21/2026

    Mohawk Valley Community College is an Affirmative Action,Equal Opportunity Employer deeply committed to a community of excellence,equity, and diversity. MVCC maintains an inclusive learning environment inwhich students, faculty, administrators, staff, curriculum, social activities,governance, and all other aspects of campus life reflect a diverse,multi-cultural, and global worldview. We value the many similarities anddifferences among individuals and groups. We are committed to preparingstudents to understand, live among, appreciate, and work in a world made up ofpeople with different ethnic and racial backgrounds, military backgrounds,religious beliefs, socio-economic status, cultural traditions, differentabilities, sexual orientations and gender identities. All qualified applicantswill receive consideration for employment without regard to race, color,religion, sex, sexual orientation, gender identity, national origin, veteran statusor on the basis of disability.

    Organization

    Mohawk Valley Community College has more than 800 full-time and part-time employees at our campuses in Utica and Rome, NY. We are located in the Central New York region at the foothills of the Adirondack Mountains between Syracuse and Albany, NY in Oneida County.

    Founded in 1946 as one of the first community colleges in New York State, MVCC is one of 64 campuses that are part of the State University of New York.

    The College offers about 100 transfer and career technical programs, including liberal arts and sciences, healthcare, engineering technologies, trades, engineering science, business, human services and fine arts. A diverse institution with a global view, MVCC offers career, transfer, and transitional education, programs for personal and cultural enrichment, and supports community and economic development.

    Interested candidates will find competitive salaries and outstanding benefits along with an enriched, collaborative work environment that is based on excellence in teaching and student service, employee success with continued contributions, and commitment to our surrounding communities.

    Mohawk Valley Community College does not discriminate.  MVCC is an affirmative action, equal opportunity employer. Women, minorities, veterans, and people with disabilities are encouraged to apply.  MVCC is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction.

    Employees, students, applicants, or other members of the College community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic.

    The College's policy is in accordance with federal and state laws and regulations prohibiting discrimination and harassment. These laws include the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as Amended by the Equal Employment Opportunity Act of 1972, and the New York State Human Rights Law. These laws prohibit discrimination and harassment, including sexual harassment and sexual violence.

    Inquiries regarding the application of Title IX and other laws, regulations and policies prohibiting discrimination may be directed to the Executive Director of Human Resources.

    Quick Links

    About MVCC Information for Prospective Employees About the Area  

    Company info
    Website
    Telephone
    315-792-5420
    Location
    MVCC Human Resources, 1101 Sherman Drive
    Academic Bldg., Rm. 113
     Utica
    NY
    13501
    United States
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