Faculty Affairs and Staffing Manager

This position has been deemed critical by the School of Engineering Dean’s Office and is exempt from the hiring freeze. 

Work Arrangement: This position is eligible for a hybrid work arrangement with a minimum of 3 days/week working at the Stanford main campus, subject to operational needs.

Budgeted Salary: The budgeted base salary range for this position is $104,412 - $127,926 per annum.

The School of Engineering

Stanford Engineering has been at the forefront of innovation for over a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.

The Computer Science Department

Founded in 1965, the Stanford Computer Science (CS) Department continues to lead the world in computer science research and education. Throughout the past five decades, the Stanford CS Department has influenced society at levels that remain without parallel among academic institutions. Its spin-offs are among the most successful corporate ventures in the world, and many of the leaders in academic and corporate research world are graduates of the Stanford CS Department.

The Computer Science Department is seeking a Faculty Affairs and Staffing Manager. This position is part of the Computer Science Department’s central administrative team and its main focus is Faculty Affairs for 70+ faculty and supervision of the Faculty Affairs Administrator 1. This position reports to the Department Director of Finance and Operations and works closely with the department chair and School of Engineering Faculty Affairs.

Preferred Education & Experience:

• Demonstrated Faculty Affairs experience.
• Ability to work with a high volume of applications and long forms annually.
• Experience with FASA.
• Knowledge of Stanford HR processes and benefits.
• J-1, H-1, O-1, TN, E3 and green card processing experience.
   

In this role you will:

• Manage faculty affairs: Oversee hiring, appointments, promotions, leaves, sabbaticals, and other personnel actions.
• Manage immigration: Coordinate faculty visas and permanent residency processes.
• Analyze and report data: Maintain faculty records and prepare reports for leadership.
• Interpret policies: Advise faculty and leadership on university, federal, and academic personnel policies.
• Coordinate recruitment: Manage faculty searches, interviews, campus visits, and related logistics.
• Supervise staff: Oversee the Faculty Affairs/HR Administrator and ensure compliance.

Core Duties:

• Independently implement, administer and evaluate day-to-dayactivities of the unit, function or program by identifying and executingtasks and objectives, making recommendations that impact policies andprograms, and assigning resources to achieve the goals of theprogram.

• Collect and analyze data, create reports, review and explaintrends; formulate and evaluate alternative solutions and/orrecommendations to achieve the goals of the program orfunction.

• Analyze and interpret policies; develop, revise and implementprocedures for program or function.

• Represent the program or function as the key contact and subjectmatter expert within the department, unit or school. Commit resourcesand provide information and/or training. May also represent the programor function to external/internal stakeholders andconstituencies.

• Organize and/or participate in outreach activities that mayinclude developing communications and training, planning/promotingevents and/or conferences.

• May participate in development of budgets, monitor, and approveexpenditures. May perform limited forecasting and providerecommendations that determine the budget.

• May direct staff to perform various tasks and assignments. Mayalso supervise staff.

Minimum Education andExperience

Bachelor’s degree and three years of relevant experience, orcombination of education and relevant experience.

Knowledge, Skills and Abilities:

• Demonstrated ability to prioritize own work andmulti-task.

• Demonstrated excellent organizational skills.

• Demonstrated ability to take initiative and ownership ofprojects.

• Ability to communicate effectively both orally and inwriting.

• Ability to routinely and independently exercise sound judgment inmaking decisions.

• Demonstrated experience working independently and as part of ateam.

• Relevant subject matter knowledge.

• Ability to direct the work of others, for jobs requiringsupervision.