Facilities and Fleet Manager

Job Title: Facilities and Fleet Manager
Location: USO-Georgia Film Academy
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 302120
About Us

The University System of Georgia (USG) is comprised of 25 higher education institutions as well as the University System Office (USO). Within the USO, our administrative operations are primarily housed in the Trinity Washington Building located in downtown Atlanta. Our Information Technology Services (ITS) division is located in Athens. The University System of Georgia Shared Services Center (SSC) is located in Sandersville. The Georgia Public Library System is located in Atlanta. The Georgia Archives is located in Morrow. The State of Georgia Records Center is located in Austell.

Department Information

The Georgia Film Academy supports a collaboration of institutions of the University System of Georgia, Technical College System of Georgia, and Independent institutions that offer professional courses in film, television, digital entertainment, Esports, and game development.

Job Summary

The Facilities and Fleet Manager is responsible for coordinating and managing all operational and logistical activities. This involves resource sharing across multiple campuses (academic and industry centric), managing a centralized equipment pool, standardizing facility use, and overseeing production support for all participating institutions and their students. The manager ensures efficiency, cost-effectiveness, and compliance with all statewide, institutional and industry policies within the consortial framework.

Responsibilities Multi-campus coordination and management

Consortial liaison: Act as the central point of contact for all logistics and operational needs across participating campuses, including faculty and staff training on standardized procedures.

Standardization: Develop, document, and enforce consistent operational policies and procedures for equipment usage, facilities booking, and safety protocols across all instructional locations in the consortium.

Resource allocation: Manage and coordinate the equitable distribution and scheduling of shared production equipment, facilities, and transportation resources among all campuses, ensuring fair access for all instructors and students.

Inventory control: Oversee the master inventory system for all unit-owned equipment and assets, tracking their location, usage, and maintenance history across the state.

Team leadership: Supervise and mentor a team of production coordinators, equipment managers, and operational staff, ensuring a high level of performance and service. Overseeing employee attendance, effectiveness and safety, creating and deploying professional development training as needed.

Equipment and inventory logistics

Equipment pool management: Administer a centralized equipment checkout system that serves multiple campus locations. This includes scheduling, managing reservations, and handling the logistics of equipment transfer between campuses.

Centralized procurement: Coordinate the purchasing of new equipment and supplies for all campuses, leveraging the scale of the system to negotiate favorable vendor contracts and manage third-party logistics providers.

Maintenance and repair: Establish a centralized maintenance and repair program for all equipment, including managing service contracts and coordinating repairs with campus-specific technical staff and instructors assigned to these locations.

Damage control: Implement a standardized policy for reporting lost or damaged equipment and manage insurance claims across the consortial unit.

Facilities and space coordination

Operational oversight: Manage the daily operations of all dedicated film and media production spaces, labs, and classroom facilities within the consortial unit.

Maintenance coordination: Act as a liaison with studio and campus facilities departments to coordinate maintenance, repairs, and capital improvements for all shared spaces.

Safety and security: Collaborate with campus security and risk management offices to implement standardized safety procedures for all production facilities and equipment.

Facility scheduling: Manage the booking and scheduling of shared facilities and labs, ensuring equitable access and resolving scheduling conflicts among campuses.

Financial and administrative duties

Budgetary management: Assist senior leadership with the development and management of the operational budget for equipment, facilities, and other logistical resources.

Cross-functional collaboration: Work closely with the director of production and workforce, curriculum manager, and other leaders within the academic unit to ensure operational support aligns with all academic and industry initiatives.

Performance reporting: Generate and analyze reports on equipment utilization, operational costs, and other key performance indicators to assess the effectiveness and efficiency of the consortial operations.

Required Qualifications

Bachelor's degree and over three years of experience required.

Preferred Qualifications

• Experience: Several years of experience in operations and logistics management, with demonstrated experience working in a multi-campus or consortial environment, preferably within higher education or the film/entertainment industry.
• Bachelor's degree in a relevant field such as logistics, business administration, film production support services, or film production.

Knowledge, Skills, & Abilities

ABILITIES
Communication and leadership: Strong interpersonal skills to negotiate with vendors, collaborate with diverse stakeholders, and communicate effectively across a distributed team.

KNOWLEDGE
Strategic thinking: Exceptional planning, analytical, and problem-solving abilities to manage complex projects and budgets across a decentralized system.

SKILLS
Technical expertise: Proven knowledge of and ability to manage equipment checkout systems, inventory software, and other logistical technology.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

Offers of employment are subject to federal and state laws, as well as the statutes, rules, and regulations of this organization, and the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG). These Bylaws and Policies are available for inspection upon request.

Equal Employment Opportunity

The University System Office is an equal employment, equal access, and equal opportunity employer. It is the policy of the University System Office to recruit, hire, train, and promote persons without regard to an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status as required by applicable state and federal laws.

For questions or more detailed information regarding this policy, please contact the University System Office Human Resources at 404.962.3242. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact Human Resources.

Other Information

This is a supervisory position.
This position has financial responsibilities.
This position will be required to drive.
This role is considered a position of trust.
This position requires a purchasing card (P-Card).
This position may travel 1% - 24% of the time
This position does not require security clearance.

Background Check

Offers of employment are subject to a background investigation, including criminal records history, to determine eligibility for employment. Additionally, credentials and employment history stated in your application materials are also subject to verification.

For certain positions, a satisfactory credit check, MVR, or other relevant investigations may also be conducted. The University System Office holds the sole discretion in assessing eligibility for employment.