Senior Accounts Payable Receivable Representative

Employer: University of North Florida
Location: Jacksonville, FL

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Employment Type: Full Time
Institution Type: Four-Year Institution

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Job Details
Organization

Department

Physical Facilities, Budget

Compensation

$18.18 to Negotiable Hourly

General Description/Primary Purpose

The Senior Accounts Payable/Receivable Representative within Physical Facilities at the University of North Florida is responsible for supporting the department’s financial operations by ensuring the accurate and timely processing of invoices and credit card transactions. This position plays a critical role in maintaining financial integrity and accountability by tracking expenditures, managing purchasing documentation, and supporting compliance with institutional and regulatory requirements. The role contributes directly to the department’s operational efficiency through careful oversight of spending activities and financial records.

This position processes vendor invoices, maintains purchase orders and contracts, and codes departmental p-card transactions. In addition, the incumbent may complete internal recharges, create and distribute invoices, and respond to inquiries regarding financial transactions and processes. The Senior Representative collaborates closely with the Budget Coordinator, participates in cross-training to support continuity of operations, and undertakes special projects and other duties as assigned to meet the evolving needs of the department.

Job Functions

Process invoices and payments accurately and on time.
Maintain purchase orders and contracts, tracking balances and deadlines.
Code and reconcile p-card transactions in compliance with policy.
Monitor expenditures and resolve discrepancies.
Prepare and distribute invoices and complete recharge transactions.
Respond to vendor and staff inquiries with clear, timely information.
Assist the Budget Coordinator with reporting and special projects.
Support cross-training efforts and perform other assigned duties.

Required Qualifications

High school diploma and 4+ years of relevant experience. Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.

Statement(s) of Understanding

This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.

The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator

Equal Opportunity

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.

Carnegie

UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.

Mission Statement

Our student-centered mission is to create the next generation of thinkers, leaders, and problem solvers with the knowledge and experience to uniquely change the world.

Vision Statement

University of North Florida will be the higher education nexus where diverse students, faculty, and organizations from around the world collaborate to creatively innovate for the advancement of society.

Values

We achieve excellence in all we do; we are an institution of uncompromising character; we lead with humility, humanity and integrity.

Integrity – We do the right thing for the right reason at the right time.

Respect – We treat everyone with kindness, we are informed by the perspectives of other, and we draw strength from our differences.

Accountability – We are responsible for how the outcomes of our actions affect others and our environment.

Innovation – We harness creativity and talent to turn challenges into opportunities and problems into solution in a uniquely UNF way.

Strategic Goal

University of national prominence and distinction with North Florida as our catalyst and student success as our mantra. Learn more about UNF’s 2020-2025 Strategic Plan.

Statement of Unity

UNF stands in unity and solidarity with all members of our community, regardless of genetic information, race, color, religion, age, sex, disability, gender identity and expression, sexual orientation, marital status, national origin, or veteran status. We are proud of the diversity in our students, faculty and staff.

We strongly condemn acts of hate and bigotry as antithetical to the university's core values of mutual respect and civility. Actions and words that seek to deny human beings full membership in the broader moral community on the basis of arbitrary characteristics are intolerable. We stand opposed to violence in language or in action, and we see these as a threat to the mission of UNF as a public university that is committed to intellectual and cultural growth and civic awareness.

We pledge to stand with and for those who are the most vulnerable members of our community and to take actions that help our students and fellow employees feel safe and know that they are safe. We affirm UNF's unreserved commitment to student success within a diverse, supportive campus culture. We seek to embody the ideals of a free and democratic society, and we fully support and value each member of our community.

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