Warehouse Clerk

Employer: Kentucky State University
Location: Main Campus, Frankfort, KY, US

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Employment Type: Full Time
Institution Type: Four-Year Institution

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Job Details
Organization

TITLE: Warehouse Clerk

DEPARTMENT: Capital Planning and Facilities Management

REPORTS TO: Director, Capital Planning and Facilities Management

CLASSIFICATION: Staff-12 months

EFFECTIVE DATE: TBD

STANDARD WORK HOURS: 40 hours per week

LOCATION: On-Site Main Campus

EMPLOYMENT STATUS: Full-Time

EMPLOYMENT CLASSIFICATION: Non-Exempt

JOB SUMMARY:

The Warehouse Clerk is responsible for receiving, storing, tracking, and distributing supplies, materials, and equipment to support university operations. This position maintains accurate inventory records, ensures timely fulfillment of supply requests, and supports the efficient operation of the Facilities warehouse and related storage areas. The role requires regular on-site presence in a warehouse and facilities environment and supports essential university operations.

ESSENTIAL JOB FUNCTIONS

Maintains inventory of supplies and equipment by monitoring stock levels, verifying shelf counts, and initiating replenishment requests or orders as needed.Receives, inspects, and stores incoming supplies and materials in designated warehouse or storage areas.Reviews purchase and delivery documentation for accuracy, including quantities, approvals, and coding, and verifies incoming shipments against invoices and packing slips.Prepares and delivers supplies to authorized departments across campus in a timely manner.Coordinates routine ordering of supplies with approved vendors and processes related purchasing documentation, including requisitions and small purchase orders.Maintains inventory records using appropriate systems and ensures accuracy of data entry and tracking.Maintains Material Safety Data Sheets (MSDS) and ensures proper handling and storage of materials as applicable.Ensures safe storage, handling, and distribution of supplies in compliance with university safety procedures.Operates warehouse equipment and tools as required for receiving, storage, and distribution activities.Maintains organization, cleanliness, and safety of warehouse and storage areas.Provides customer service to internal departments regarding supply needs and inventory availability.Performs general clerical duties related to inventory control and warehouse operations, including use of computer systems and tracking tools.Performs other related duties as assigned in support of Facilities operations.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

Knowledge of inventory control practices and warehouse operations.Ability to receive, store, track, and distribute materials accurately and efficiently.Ability to follow safety procedures and enforce safe handling of supplies and equipment.Ability to prepare and maintain routine records and administrative documentation.Skill in using computers and inventory or purchasing systems.Ability to communicate effectively with campus departments and vendors.Knowledge of customer service principles and practices.Ability to work independently in a structured facilities environment with frequent physical activity.

SUPERVISORY RESPONSIBILITY:

This position does not have supervisory responsibility.

QUALIFICATIONS:

High school diploma or GED required.At least one year of experience in warehouse operations, inventory control, facilities support, or a related field.

WORKING CONDITIONS:

Work is performed primarily on-site in warehouse, storage, and campus facilities environments.Work involves frequent standing, walking, lifting, carrying, and moving materials.Requires ability to lift and move items over 50 pounds.Work environment may include exposure to temperature variations, dust, noise, and typical warehouse conditions.Use of warehouse equipment may be required.

Facilities Department employees are considered “essential employees.” As such, all Facilities Department employees are required to report for work during emergencies as well as University closings.

Internal Candidates are Encouraged to Apply

Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa

KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.

Our Mission

Kentucky State University is the state's unique, small, liberal studies institution with the lowest student-faculty ratio in the state system. The University shall serve as a residential institution with a range of traditional collegiate programs appropriate to its unique role.

Geographic Region
Kentucky State University's geographic region shall be state-wide for its liberal studies mission, its land grant functions, and its service to state government. In addition, Kentucky State University's primary service area for commuting students shall be for Franklin and contiguous counties.

Institutional Admission Standards
Kentucky State University shall admit students to the institution under selective admission standards to which exceed the minimum guidelines established by the Council on Higher Education, with only limited exceptions. Institutional policy for admitting under-prepared students, including the removal of academic deficiencies within a specified time frame. Through this approach, the University seeks to provide broad access and high-quality programs.

Degree Levels
Selected associate and baccalaureate degree programs shall be oriented toward liberal studies and selected career opportunities related to state government services. Kentucky State University shall offer selected master's degree programs based on demonstrated need, with priority given to a public administration curriculum to meet the needs of state government.

Strategic Directions/Program Priorities
The University shall focus on liberal studies programming. Drawing upon its African-American heritage, the University will promote the values and methods of interdisciplinary and multicultural education in its liberal studies offerings. All students shall participate in common curricula that explore the liberal studies. Drawing upon the multicultural strengths of the University, emphasis shall be placed on preparing minority students for careers in education and in other selected professions including business, computer science, nursing, human services, and public services. These strategic priorities translate into a core of liberal arts baccalaureate degree programs, in addition to degree programs at the associate [A], baccalaureate [B], and master's [M] levels that may include the following: education [B]; business [B]; computer science [A,B]; nursing [A]; home economics [B]; human services [B]; and public administration [B,M].

Enhancement of Instruction
The University shall emphasize teaching. Meeting student needs shall be paramount. The University shall focus on the needs of its students, which include, but are not limited to, full-time and part-time residential students, commuting students from its primary service area, and state governmental employees.

Service and Research Functions
Kentucky State University, as the 1890 land grant institution in the system, shall carry out its responsibilities under federal law and participate fully in appropriate U.S. Department of Agriculture programs, in accord with the mission of the University.

Kentucky State University shall be the major repository for the collection of books, records, and artifacts relative to the history and status of African-American citizens of the Commonwealth and elsewhere. The University shall make such materials available for casual and scholarly study.

Kentucky State University shall focus on meeting the applied research and service needs of state government.

Collaborative Ventures
The priority master's degree program offered by Kentucky State University shall be carefully articulated with related doctoral programs offered by the doctoral-granting institutions in the system. The University shall develop and employ telecommunication resources to communicate with other institutions in the fulfillment of its mission. Curriculum development shall emphasize the transfer of credits form other institutions toward degree completion.

Kentucky State University shall promote cost effectiveness in academic programming and institutional management. Strategic planning resulting in the elimination of duplicative or non-productive programs is essential while the development of carefully selected new programs compatible with the mission is appropriate. Measures of quality and performance shall be the foundation of the University's accountability system which promotes the continuous improvement of programs and services.

Efficiency and Effectiveness
Kentucky State University shall promote cost effectiveness in academic programming and institutional management. Strategic planning resulting in the elimination of duplicative or non-productive programs is essential while the development of carefully selected new programs compatible with the mission is appropriate. Measures of quality and performance shall be the foundation of the University's accountability system which promotes the continuous improvement of programs and services.

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