Program Specialist (SHORT-TERM, TEMPORARY)

Employer: West Valley-Mission Community College District
Location: Saratoga
Salary: $50.63 hourly Due to the temporary nature of this position, benefits are not included.

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Employment Type: Part Time
Institution Type: Community College

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Job Details
Organization

Program Specialist (SHORT-TERM, TEMPORARY)

Closing Date:

Definition:
SHORT-TERM, TEMPORARY STAFF POOL

This recruitment is being conducted to fill temporary assignments. Applications for Short-Term, Temporary Staff pools are continually accepted (unless otherwise specified) by the District and will be added to the application pool for review by hiring authorities on an as-needed basis. Should you be invited for an interview, you will be contacted by a District representative.

Assignment:
This is a temporary, hourly position, with possible assignments located at either WVMCCD campus:

Mission College, Santa Clara, CA
West Valley College, Saratoga, CA

Generally, most assignments are Monday-Friday, 8:30am-5:00pm. Hours may vary depending on departmental needs.

Salary and Benefits:
$50.63 hourly

Due to the temporary nature of this position, benefits are not included.

Minimum Qualifications:
Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Experience: Two years of responsible experience related to specific program area.
Education: Equivalent to an Associate’s degree from an accredited college with major coursework in a field related to area of assignment.

License and Certificate

May need to possess an appropriate, valid California driver’s license as required by the position.
May need to have the ability to obtain certification as a Designated School Official (DSO) by the United States Department of Homeland Security.

Desired Qualification:
Not Applicable

Knowledge and Abilities:

Examples of Duties and Responsibilities:
Duties may include, but are not limited to, the following:

Plan, coordinate and schedule program-related services, activities, events, and meetings.
Plan, prepare, edit and proofread a variety of materials such as contracts, course outlines, correspondence, requisitions, student records, timesheets, statistical and annual reports, and program guidelines, policies, and procedures.
Provide information and assistance to students, district faculty and staff, and community members and/or outside groups regarding program operations, activities, and eligibility.
Serve as initial point of contact for program participants; provide support and advice to students regarding program processes and regulations, and make referrals to appropriate campus and community resources as necessary; assist with problem solving and selecting appropriate solutions.
Communicate with instructors, vendors, and suppliers regarding program facilities, supplies and equipment; maintain supply inventory; monitor and report needed equipment repairs.
Create program marketing materials; participate in recruitment and outreach events.
Recruit, select, train, evaluate, and direct the work of student workers and/or contract employees; may review proposals and negotiate terms with contract employees.
Monitor and analyze data and prepare various financial and narrative reports; may monitor program budget.
Evaluate the completeness of student applications for assigned programs; coordinate program intake processes; assure compliance with program-related regulations; communicate with students regarding missing documents.
Maintain program facilities in a clean and orderly condition; may coordinate custodial and maintenance functions with district staff; may adjust and perform maintenance or minor repairs to equipment as needed.
Make recommendations, place orders, and maintain records for the purchase of office equipment and supplies; prepare and process a variety of contracts, purchasing requests, and invoices; receive and store supplies.
Communicate and coordinate with district and department managers, faculty, and staff to provide information on program services; may assist with development of program policies and procedures.
Organize and maintain extensive and confidential databases, records, and student files for assigned program.
Interpret, articulate, and disseminate information on applicable laws and regulations to students and administrators.
May function as office manager.
May participate in and/or serve on various program-related district and outside committees, as assigned.
Build and maintain positive working relationships with co-workers, other district employees, and the
public using principles of good customer service.
Foster an environment that embraces diversity, integrity, trust, and respect.
Be an integral team player, which involves flexibility, cooperation, and communication.
Perform related duties as assigned.

Working Conditions:

Other Duties:

Application Information:
APPLICATION INFORMATION:

Interested applicants must submit online all materials requested, including:
- A completed online West Valley-Mission Community College District application; and
- Resume
All sections of the online application, including Education and Work History, must be completed thoroughly.
Supervisor(s) name(s) and telephone numbers must be included in the application.
Incomplete applications will not be considered.
Do NOT send unrequested materials. Unrequested materials will be removed from your application and will not be used for consideration of employment.
The employment application and supporting documents represent you; it is to your advantage to fill out the application form carefully and completely.

For reasonable accommodations and assistance, contact:
Office of Human Resources, Attn: Recruitment
14000 Fruitvale Ave, Saratoga, CA 95070
Phone: (408) 741-2174 Fax: (408) 741-2564
Email: careers@wvm.edu

Physical Demands:

Applicant Information:

Selection Process:
SELECTION PROCESS INFORMATION:

Applications will be screened by appropriate department representatives on an as-needed basis. Qualified applicants who best meet the needs of the division will be contacted for an interview.
Travel expenses to attend the interview are the responsibility of the candidate.
Applications will remain in our online system for 1 year. Each year, part-time pools will be refreshed and applicants will be notified of the opportunity to re-submit application.
Application materials become the property of the District and will not be returned or duplicated.
The District reserves the right to contact former, current, the most recent employers, and others to investigate past employment records of applicants.
Offers of employment are contingent upon the successful clearance from a criminal background check, freedom from tuberculosis, and proof of identity and eligibility to work in the United States prior to the first day of work.

EEO STATEMENT:West Valley-Mission Community College District is an Equal Opportunity Employer that seeks to employ a diverse workforce who will contribute to an inclusive and welcoming educational and employment environment. The District is committed to nondiscrimination on the basis of ethnic group identification, race, color, national origin, religion, age, sex, physical disability, mental disability, genetic information, ancestry, gender identity, gender expression, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, military or veteran status, and medical condition consistent with applicable federal and state laws.

Special Instructions to the Applicant:

Posting Number: FY22/23-044POOL
Open Date: 06/17/2026
Close Date:
Open Until Filled: Yes

For more information on this position and to apply, please visit our website at the following link: wvm.peopleadmin.com

West Valley-Mission Community College District is an Equal Opportunity Employer.

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West Valley-Mission Community College District has a devoted Board of Trustees and a dedicated staff that serves its two colleges. West Valley College in Saratoga and Mission College in Santa Clara are on the cutting edge among higher education institutions in the Silicon Valley. Every semester over 20,000 students enroll in courses at the colleges. Thousands of others take online, off-campus, or non-credit courses and seminars offered through a variety of programs. These programs are aimed at meeting the training and retraining needs of the people of Silicon Valley.

Mission College is a public community college located in the City of Santa Clara, and in the heart of the Silicon Valley. We offer a future of transfer to a four year institution, a future in a career of your choice, a future of increasing skills for both higher education and the workforce and a future for an Associate’s Degree or Certificate that can get you on your way to any goal.

The highly diverse and active student population makes the environment at Mission College energetic and vibrant. It is a great place to meet new friends, participate in clubs and make your voice heard in student advocacy. Our faculty is among the most qualified in the state and our students appreciate the college for its friendly staff and supportive atmosphere. The staff at Mission College is uniquely poised to help and guide your path to the future.

Mission College has many programs and services to ensure student success and support. Financial Aid can assist in making college affordable. Counseling helps students set achievable goals and provides guidance through orientation, study skills, and career courses. The college Career Center and Job Placement Office help students transition to the working world after college and each year sponsor’s a job fair featuring more than 60 employers. Finally, our Transfer Center helps to guide the transition from the two-year college to a four-year college so that students can easily gain a Bachelor’s degree. Each spring semester, Mission College hosts the largest college fair in the San Francisco Bay Area, where more than 180 national and international colleges and universities are represented.

West Valley is about success. It’s about helping students create a future for themselves so they can contribute to a world that needs their talents, drive and enthusiasm. We do that by providing as much one-on-one interaction with students as possible. The results speak for themselves.

571 students transferred to UCs and CSUs in 2012
552 students earned AA/AS degrees in 2012
170 students earned Certificates that led to careers in 2012
We host learners from 25 countries who come to the United States looking for the kind of instruction that will help them contribute to the global economy.
We offer classes on our beautiful 143-acre Saratoga campus in the foothills of the Santa Cruz Mountains, located at the southwest border of Silicon Valley. Here you can expand your mind, hang out with friends, and

Why not join us, and build your future as we build the future of Silicon Valley, one student at a time.contemplate a world of ideas.