Staff Accountant

SUMMARY STATEMENT

The Staff accountant - Finance is responsible for managing the prepaid account, optional retirement accounts/billing, sales tax reporting and compliance, and serves as accounting support for the foundation/alumni to include preparing and posting journal entries and schedules for auditors. The Staff accountant is also responsible for waiting on students -Taking cash/credit card payments and reconciliation of those payments, processing payment plan forms, answering student inquiries, answering finance phone, and distributing the finance mail.

ORGANIZATIONAL RELATIONSHIPS

A. The Staff Accountant-Finance reports directly to and is responsible to the Director of Finance.

B. The position does not require the supervision of other personnel.

C. The Staff Accountant - Finance coordinates most closely with students, finance associates, financial aid office, foundation/alumni, outside vendors, and registration office.

ESSENTIAL DUTIES

A. Cashiering functions

1. Processes payments to the college (cash, checks, wires/ACHs, credit card, and payment plan)

2. Puts customer service first

3. Acquires and uses knowledge of student financial aid and sponsor billing

4. Reconciles Cash Receipts

5. End of day cashier session closing and primary coverage for evening shift

B. Manages prepaid account

1. Gathers back-up throughout the year, reconciles, and prepares data for annual audit

2. Reviews prepaids for GASB 96 reporting and compliance and tracks and reports accordingly

3. Posts journal and reversing entry

C. Manages optional retirement account billing/reconciliation

1. Posts journal entries from payroll data

2. Completes billing information for Maryland Higher Education Commission

3. Reconciles and reviews discrepancies in amounts and coordinates with payroll for corrections as needed

D. Accounting support for foundation/alumni

1. Raiser’s Edge pledge g/l imports and reconciliation

2. Assist with various foundation audit functions to include managing the historical gift balance (corpus) spreadsheet

3. Calculate alumni annual interest and posting

E. Assists with general accounting/administrative functions of the Finance Office.

1. Works with an integrated financial package

2. Answers phone and resolves student payment issues

3. Distributes Finance mail

4. Maintains and orders supplies for the Finance Office

5. Receive Central Collection print-out, research accounts, remove holds, and post checks

6. Assist in reviewing NelNet contracts and student accounts

7. Schedule office meetings and reserve space

8. Completes bank reconciliations

9. Prepares/posts journal entries

10. Backup coverage for purchase orders, ok to pays, and accounts payable

11. Assist with annual audit preparation

12. Tracks nontaxable sales and manages the collection, reporting, and payment of Maryland sales tax to the state

13. Manages the Go Green loading and reconciling to include all WCPS FARM students

14. Manages the restricted fund cash session and reconciling

15. Other duties as assigned

EDUCATION AND EXPERIENCE

Bachelor’s degree preferred or the willingness to work towards a degree if hired (accounting/finance related field a plus), 3-5 years of related experience

SKILLS AND ABILITIES

Handling/balancing cash, customer service oriented, strong knowledge of accounting and GAAP, familiarity with integrated financial software packages, computer literate to include using spreadsheets and word processing, excellent phone skills, attention to detail.

WORKING ENVIRONMENT

Normal office environment with frequent interruptions.