Part Time Office Manager

Job Title: Part Time Office Manager
Location: Atl Metropolitan State College
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 294400
About Us

Welcome to Atlanta Metropolitan State College (AMSC)!

At Atlanta Metropolitan State College, we are committed to creating a vibrant, growth-oriented community where innovation thrives, collaboration is celebrated, and contributions are valued. As a proud member of the University System of Georgia (USG) and fully accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), AMSC is a dynamic institution dedicated to transforming lives.

AMSC embraces core values, Excellence, Integrity, Leadership, Belonging, and Public Service, that guide our culture and work. We strive to create an atmosphere where individuals feel respected, supported, and inspired to reach their full potential. Here, gratitude and recognition are not just practices but embedded in everything we do.

Located on a picturesque campus in Southwest Atlanta, AMSC offers the perfect blend of accessibility and opportunity. Just ten minutes from downtown Atlanta and fifteen minutes from Hartsfield-Jackson Atlanta International Airport, our campus is an ideal destination for those ready to make a meaningful impact.

Job Summary

The Administrative Assistant performs general office duties in support of department staff and supervisors. This position performs clerical and administrative duties throughout the college, assisting students and visitors with general department Information and direction

Responsibilities

1 - 25
Manage daily activities of the SSS office including, student check in, greeting students, contacting students for appointments, and supervise student workers; provide administrative support to the Project Director and clerical assistance to the SSS staff.

2 - 25
Maintain Blumen database and participant student files and generate reports, schedule tutoring appointments for participants; schedule educational and cultural enrichment events; oversee all event planning duties for workshops, including scheduling rooms, ordering supplies and food when needed, and distributing evaluations; input and maintain all program evaluation data.

3 - 25
Maintain ledger of expenditures and reconcile budget monthly; handles routine office activities Including greeting visitors, answering telephones, maintaining files, preparing correspondence and reports, and ordering office supplies.

4 - 25
Prepares various departmental and institutional reports; supervises work-study students; opens and distribute mail as needed; logs correspondence and various requests for service forms; maintains log of all checks received; maintains office calendar; composes, checks, and proofreads outgoing correspondence.

Required Qualifications

Other Required Qualifications
Associate's degree preferred for this position. Minimum two years of experience in an academic environment or a related field; supplemented by considerable secretarial experience in varied, complex office work; or an equivalent combination of training and experience. Individual with background similar to the SSS participants highly preferred.

Knowledge, Skills, & Abilities

ABILITIES
- Ability to maintain the office with minimum supervision.
- Ability to work closely with students, faculty, and staff to ensure that all office operations are handled in an efficient and effective manner.
- Requires the ability to operate a computer, copier, and other standard office equipment.
- Ability to work cooperatively and effectively with others.
- Proficiency in the use of Microsoft Office applications.
- Ability to be organized and handle multiple tasks.
- Ability to prepare and/or process purchase orders.
- Ability to use small office equipment, Including copy machines or multi-llne telephone systems.
- Ability to use computers for data entry.
- Ability to use computers for word processing and/or accounting purposes.
- Extensive computer use in administrative areas with an emphasis on the BANNER student Information system.

SKILLS
- Strong oral and written communication skills as well as good listening skill.
- Independent judgment based on knowledge gained through the performance of responsible secretarial duties.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation, including a criminal background check, demonstrating your eligibility with Atlanta Metropolitan State College, as determined by Atlanta Metropolitan State College in its sole discretion; confirmation of the credentials and employment history reflected in your application materials; and if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.
Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Atlanta Metropolitan State College is an equal opportunity employer. Atlanta Metropolitan State College does not discriminate on the basis of race, color, religion, sex, national origin, disability, age or military/veteran status.

EVerify # 111036 4/2/2008

Background Check

Offers of employment are subject to a background investigation, including criminal records history, to determine eligibility for employment. Additionally, credentials and employment history stated in your application materials are also subject to verification.

For certain positions, a satisfactory credit check, MVR, or other relevant investigations may also be conducted.

Accommodations

The physical demands are representative of those required of an employee to successfully perform the essential functions of this job. Reasonable accommodations may be provided to enable individuals with disabilities to perform job functions.

Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact Human Resources.