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Research & Extenson Compliance Associate

Employer
Kentucky State University
Location
Frankfort, KY, US
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Job Details

TITLE: Research and Extension Compliance Associate

DEPARTMENT: Land Grant Program

REPORTS TO: Civil Rights Compliance Officer for USDA Programs

CLASSIFICATION: Staff-12 months

EFFECTIVE DATE: TBD

STANDARD WORK HOURS: 37.5 hours per week 

LOCATION: On-Site-Main Campus 

EMPLOYMENT STATUS: Full-Time

EMPLOYMENT CLASSIFICATION: Exempt 

 

JOB SUMMARY: 

The Research and Extension Compliance Associate supports civil rights compliance efforts by conducting research, assisting with data collection and reporting, coordinating training and audit logistics, and supporting the office through documentation, outreach, and communication with stakeholders.   This position works collaboratively with available units to ensure consistent necessary training support, and compliance alignment across the Land Grant Program and the College. 

 

ESSENTIAL JOB FUNCTIONS: 

  • Conduct preliminary research on applicable policies, laws, and regulations (e.g. Title VI, Title VII, ADA, Section 504, etc.), and best practices.
  • Collect, organize, and manage compliance-related data using spreadsheets and reporting tools.
  • Maintain organized and confidential filing systems.
  • Assist in the design and evaluation of surveys and assessment tools to support program audits and accessibility reviews.
  • Maintain and update compliance-related content on the KSU webpage.
  • Prepare draft reports, training materials, presentations.
  • Track deadlines, deliverables, and documentation for reports, audits, and compliance activities.
  • Assist in developing and distributing educational and informational materials for faculty, staff, program partners, and stakeholders.
  • Coordinate logistics for audits, meetings, site visits, and training sessions.
  • Track training participation and support faculty and staff in maintaining/updating training records.
  • Assists with intake, tracking, and response of office inquiries.
  • Maintain accurate records, logs, and documentations in accordance with confidentiality and data protection standards.
  • Collaborate with other units to align messaging, training materials, and compliance related communications.
    •  

    KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

  • Ability to conduct basic research and summarize findings clearly.
  • Strong attention to detail.
  • Ability to manage multiple tasks and deadlines.
  • Strong organizational and time management skills.
  • Ability to adhere to confidentiality and privacy standards.
  • Familiarity with civil rights laws and related regulatory frameworks
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint).
  • Proficiency with data systems and tools for tracking data accurately for reporting and audit readiness.
  • Strong ability to work independently with minimal supervision while also collaborating effectively with multiple teams.
  • Proactive and self-motivated; able to take initiative and manage tasks without requiring hands-on direction.
    •  

    SUPERVISORY RESPONSIBILITY:  

    This position does not have supervisory responsibility.  

     

    OTHER DUTIES: 

    The position will conduct other duties as required. 

     

    QUALIFICATIONS: 


    Minimum Qualifications:

  • Master’s degree in public administration, legal studies, education, social sciences, or related field.
  • At least 3 years of relevant experience in civil rights compliance, data management, or research.
    • Preferred Qualifications:

    Experience working in a Land Grant Program setting. 

    WORKING CONDITIONS: 

  • Primarily office setting work with a standard full-time weekday schedule. Occasional evenings or weekend work may be required.
  • May require occasional in-state travel for compliance related trainings and audits
  • Works in a professional environment with frequent interactions with faculty, staff, students, and leadership.
    •  

     

    Internal Candidates are Encouraged to Apply


      

    Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa

     

     

     

     


     

     

    KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

    The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.

     

     

     

     

    Organization

    Our Mission

    Kentucky State University is the state's unique, small, liberal studies institution with the lowest student-faculty ratio in the state system. The University shall serve as a residential institution with a range of traditional collegiate programs appropriate to its unique role.

    Geographic Region
    Kentucky State University's geographic region shall be state-wide for its liberal studies mission, its land grant functions, and its service to state government. In addition, Kentucky State University's primary service area for commuting students shall be for Franklin and contiguous counties.

    Institutional Admission Standards
    Kentucky State University shall admit students to the institution under selective admission standards to which exceed the minimum guidelines established by the Council on Higher Education, with only limited exceptions. Institutional policy for admitting under-prepared students, including the removal of academic deficiencies within a specified time frame. Through this approach, the University seeks to provide broad access and high-quality programs.

    Degree Levels
    Selected associate and baccalaureate degree programs shall be oriented toward liberal studies and selected career opportunities related to state government services. Kentucky State University shall offer selected master's degree programs based on demonstrated need, with priority given to a public administration curriculum to meet the needs of state government.

    Strategic Directions/Program Priorities
    The University shall focus on liberal studies programming. Drawing upon its African-American heritage, the University will promote the values and methods of interdisciplinary and multicultural education in its liberal studies offerings. All students shall participate in common curricula that explore the liberal studies. Drawing upon the multicultural strengths of the University, emphasis shall be placed on preparing minority students for careers in education and in other selected professions including business, computer science, nursing, human services, and public services. These strategic priorities translate into a core of liberal arts baccalaureate degree programs, in addition to degree programs at the associate [A], baccalaureate [B], and master's [M] levels that may include the following: education [B]; business [B]; computer science [A,B]; nursing [A]; home economics [B]; human services [B]; and public administration [B,M].

    Enhancement of Instruction
    The University shall emphasize teaching. Meeting student needs shall be paramount. The University shall focus on the needs of its students, which include, but are not limited to, full-time and part-time residential students, commuting students from its primary service area, and state governmental employees.

    Service and Research Functions
    Kentucky State University, as the 1890 land grant institution in the system, shall carry out its responsibilities under federal law and participate fully in appropriate U.S. Department of Agriculture programs, in accord with the mission of the University.

    Kentucky State University shall be the major repository for the collection of books, records, and artifacts relative to the history and status of African-American citizens of the Commonwealth and elsewhere. The University shall make such materials available for casual and scholarly study.

    Kentucky State University shall focus on meeting the applied research and service needs of state government.

    Collaborative Ventures
    The priority master's degree program offered by Kentucky State University shall be carefully articulated with related doctoral programs offered by the doctoral-granting institutions in the system. The University shall develop and employ telecommunication resources to communicate with other institutions in the fulfillment of its mission. Curriculum development shall emphasize the transfer of credits form other institutions toward degree completion.

    Kentucky State University shall promote cost effectiveness in academic programming and institutional management. Strategic planning resulting in the elimination of duplicative or non-productive programs is essential while the development of carefully selected new programs compatible with the mission is appropriate. Measures of quality and performance shall be the foundation of the University's accountability system which promotes the continuous improvement of programs and services.

    Efficiency and Effectiveness
    Kentucky State University shall promote cost effectiveness in academic programming and institutional management. Strategic planning resulting in the elimination of duplicative or non-productive programs is essential while the development of carefully selected new programs compatible with the mission is appropriate. Measures of quality and performance shall be the foundation of the University's accountability system which promotes the continuous improvement of programs and services.

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    Company info
    Website
    Telephone
    502-597-6000
    Location
    400 E Main St
     Frankfort
    Kentucky
    40601
    United States
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