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Fleet Manager

Employer
Kentucky State University
Location
Main Campus, Frankfort, KY, US
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Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

TITLE: Fleet Manager

DEPARTMENT: College of Agriculture, Health and Natural Resources/Land Grant Program

REPORTS TO: Dean/Director 

CLASSIFICATION: Staff-12 months

EFFECTIVE DATE: TBD

STANDARD WORK HOURS: 37.5 hours per week

EMPLOYMENT STATUS: Full-Time 

EMPLOYMENT CLASSIFICATION: Exempt

 

JOB SUMMARY: 

The Fleet Manager is responsible for overseeing the acquisition, maintenance, utilization, and disposal of university vehicles and equipment. The manager ensures compliance with all applicable regulations, manages fleet-related budgets, maintains detailed records, and provides leadership to improve operational efficiency and safety across Kentucky State University’s vehicle fleet.

 

The Fleet Manager will oversee Land Grant/CAHNR University vehicles, including those used by departments for instruction, maintenance, administration, and transportation. The manager will serve as the liaison with internal departments, vendors, and regulatory agencies to ensure proper fleet management and adherence to university and state guidelines.

 

ESSENTIAL JOB FUNCTIONS: 

  • Develop and maintain procedures related to the acquisition, operation, maintenance, and disposal of vehicles.
  • Schedule and monitor routine and emergency maintenance, inspections, and repairs.
  • Track and maintain records of departmental vehicles, including titles, registrations, service history, mileage logs, and fuel usage.
  • Ensure all vehicles comply with safety, emissions, and University policy requirements.
  • Manage vehicle usage scheduling and assign vehicles appropriately to university departments.
  • Analyze fleet performance data and make recommendations for efficiency improvements and cost savings. Collaborate with Purchasing for the purchase, leasing, or replacement of fleet-related items.
  • Oversee fueling processes and maintain relationships with fuel suppliers.
  • Prepare and manage the fleet operations budget.
  • Develop and conduct training for staff on safe vehicle operation, defensive driving, and fleet procedures.
  • Respond to vehicle accidents and incidents and maintain accurate documentation.
     Provide regular reporting to leadership.
  • Maintain inventory of fleet-related equipment and supplies.
  • Performs other job-related duties and responsibilities as assigned.
    •  

    KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

  • Strong knowledge of fleet operations, maintenance practices, and regulatory requirements.
  • Excellent organizational and time-management skills.
  • Ability to develop and manage budgets.
  • Proficiency in fleet management software and Microsoft Office Suite.
  • Ability to manage vendor relationships and service contracts.
  • Strong interpersonal and communication skills.
  • Ability to interpret vehicle telematics data and maintenance reports.
  • Commitment to safety and continuous improvement.
    •  

    SUPERVISORY RESPONSIBILITY: 

    This position does have supervisory responsibility.  

     OTHER DUTIES: 

    Position will complete other related duties as required 

    QUALIFICATIONS: 

  • Bachelor’s degree required in Business Administration, Logistics, Automotive Technology, or a related field. Equivalent combination of education and experience may be considered.
  • Minimum of five (5) years of experience in fleet management or vehicle maintenance/management.
  • Experience in a higher education or government setting is preferred.
    •  

    LICENSING OR CERTIFICATIONS:

  • Valid driver’s license required.
  • ASE Certification in Fleet Management or related areas is desirable.
    •  

    WORKING CONDITIONS: 

  • Work involves exposure to noise, vibration, and other hazards associated with vehicle repair facilities.
  • Frequent walking, standing, and sitting required.
  • Ability to lift 40 lbs. regularly.
  • May require working outdoors in various weather conditions.
  • Occasional night and weekend work required.
  • Must maintain a valid driver’s license and be able to travel locally for university business.
    •  

    Internal Candidates are Encouraged to Apply


      

    Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa

     

     

     

     

     

    KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

    The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.

    Organization

    Our Mission

    Kentucky State University is the state's unique, small, liberal studies institution with the lowest student-faculty ratio in the state system. The University shall serve as a residential institution with a range of traditional collegiate programs appropriate to its unique role.

    Geographic Region
    Kentucky State University's geographic region shall be state-wide for its liberal studies mission, its land grant functions, and its service to state government. In addition, Kentucky State University's primary service area for commuting students shall be for Franklin and contiguous counties.

    Institutional Admission Standards
    Kentucky State University shall admit students to the institution under selective admission standards to which exceed the minimum guidelines established by the Council on Higher Education, with only limited exceptions. Institutional policy for admitting under-prepared students, including the removal of academic deficiencies within a specified time frame. Through this approach, the University seeks to provide broad access and high-quality programs.

    Degree Levels
    Selected associate and baccalaureate degree programs shall be oriented toward liberal studies and selected career opportunities related to state government services. Kentucky State University shall offer selected master's degree programs based on demonstrated need, with priority given to a public administration curriculum to meet the needs of state government.

    Strategic Directions/Program Priorities
    The University shall focus on liberal studies programming. Drawing upon its African-American heritage, the University will promote the values and methods of interdisciplinary and multicultural education in its liberal studies offerings. All students shall participate in common curricula that explore the liberal studies. Drawing upon the multicultural strengths of the University, emphasis shall be placed on preparing minority students for careers in education and in other selected professions including business, computer science, nursing, human services, and public services. These strategic priorities translate into a core of liberal arts baccalaureate degree programs, in addition to degree programs at the associate [A], baccalaureate [B], and master's [M] levels that may include the following: education [B]; business [B]; computer science [A,B]; nursing [A]; home economics [B]; human services [B]; and public administration [B,M].

    Enhancement of Instruction
    The University shall emphasize teaching. Meeting student needs shall be paramount. The University shall focus on the needs of its students, which include, but are not limited to, full-time and part-time residential students, commuting students from its primary service area, and state governmental employees.

    Service and Research Functions
    Kentucky State University, as the 1890 land grant institution in the system, shall carry out its responsibilities under federal law and participate fully in appropriate U.S. Department of Agriculture programs, in accord with the mission of the University.

    Kentucky State University shall be the major repository for the collection of books, records, and artifacts relative to the history and status of African-American citizens of the Commonwealth and elsewhere. The University shall make such materials available for casual and scholarly study.

    Kentucky State University shall focus on meeting the applied research and service needs of state government.

    Collaborative Ventures
    The priority master's degree program offered by Kentucky State University shall be carefully articulated with related doctoral programs offered by the doctoral-granting institutions in the system. The University shall develop and employ telecommunication resources to communicate with other institutions in the fulfillment of its mission. Curriculum development shall emphasize the transfer of credits form other institutions toward degree completion.

    Kentucky State University shall promote cost effectiveness in academic programming and institutional management. Strategic planning resulting in the elimination of duplicative or non-productive programs is essential while the development of carefully selected new programs compatible with the mission is appropriate. Measures of quality and performance shall be the foundation of the University's accountability system which promotes the continuous improvement of programs and services.

    Efficiency and Effectiveness
    Kentucky State University shall promote cost effectiveness in academic programming and institutional management. Strategic planning resulting in the elimination of duplicative or non-productive programs is essential while the development of carefully selected new programs compatible with the mission is appropriate. Measures of quality and performance shall be the foundation of the University's accountability system which promotes the continuous improvement of programs and services.

    Check out Kentucky State University Youtube channel! 

    Company info
    Website
    Telephone
    502-597-6000
    Location
    400 E Main St
     Frankfort
    Kentucky
    40601
    United States
    Apply on website
    Send job
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